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Find a TenderPast planning noticePlanned procurement notice
Published 28 Aug 2025, 17:43 BST

Official UK procurement notice

Clinical Waste Collection and Disposal Services for both General Practice and Community Pharmacy sites across the eleven (11) ICB geographical areas of the West & East Midlands.

Official notice

Authority: NHS Birmingham and Solihull Integrated Care Board (Central government)·On behalf of: NHS Arden and Greater East Midlands Commissioning Support Unit

11 lotsServicesCompetitive flexible procedureAbove threshold
Sectors: Cleaning & Environmental Services (90) Delivery: Delivery location not published
Planned pipeline value£33,460,000total for 11 lots · pipeline notice, not a live tender
Tender notice expected 6 Oct 2025from the planned procurement notice
Lots 11see the lot list below
Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2036 with extensions · starts 1 Apr 2026

What is being bought11 lots · detail below

Published requirement description

The eleven (11) Contracting Authorities across both West & East Midlands are seeking to re-procure new contracts for their clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites across their individual ICB geographical footprints, via a competitive flexible procedure in accordance with the Procurement Act 2023.

The eleven (11) Contracting Authorities are seeking to tender eleven (11) new contracts/lots. (Respective NUTS codes in brackets for your information):

  • Lot 1 = NHS Birmingham & Solihull Integrated Care Board (UKG31 & UKG32)
  • Lot 2 = NHS Black Country Integrated Care Board (UKG36, UKG37, UKG38, UKG39)
  • Lot 3 = NHS Coventry & Warwickshire Integrated Care Board (UKG33 & UKG13)
  • Lot 4 = NHS Herefordshire & Worcestershire Integrated Care Board (UKG11, UKG12)
  • Lot 5 = NHS Staffordshire & Stoke on Trent Integrated Care Board (UKG23 & UKG24)
  • Lot 6 = NHS Shropshire & Telford & Wrekin Integrated Care Board (UKG21 & UKG22)
  • Lot 7 = NHS Derby & Derbyshire Integrated Care Board (UKF11, UKF12, UKF13)
  • Lot 8 = NHS Nottingham & Nottinghamshire Integrated Care Board (UKF14, UKF15, UKF16)
  • Lot 9 = NHS Lincolnshire Integrated Care Board (UKF30)
  • Lot 10 = NHS Leicester Leicestershire & Rutland Integrated Care Board (UKF21 & UKF22)
  • Lot 11 = NHS Northamptonshire Integrated Care Board (UKF24 & UKF25)

Each lot is for the combined collection and disposal service of clinical waste for both General Practices and Community Pharmacy sites.

The overall estimated value for these services is £38,063,459.00 (exc. VAT) for the full 10-year term across the eleven (11) proposed contracts/lots (optional extension(s) included).

There is an estimated launch date of October 2025, an estimated award date of February 2026 and an estimated go live date of 01 April 2026 (Note: the go-live date may change depending on the required mobilisation period for each lot but is not expected to exceed three (3) months).

The proposed contract length shall be an ‘initial term’ of five (5) years, with the option to extend for a period (or periods) of up to a further five (5) years (maximum 10 years).

Please note that estimated values, contract length (including changes to the initial term and/or extension term options), and timeline dates are all indicative at this stage and may be subject to change as the eleven (11) Contracting Authorities are planning on undertaking a second market assessment exercise with the provider market which may/or may not result in feedback that we would wish to incorporate and/or change our tendering approach slightly to accommodate

  • How the procedure runs: Contracts will be awarded under the competitive flexible procedure, which will consist of a two (2) stage process of written tender responses. Stage 1 – Procurement Specific Questionnaire The Procurement Specific Questionnaire (PSQ) is a set of questions that a Bidder must satisfy to be invited to participate in Stage two (2) of this procurement. These questions will relate to the Bidder(s) legal, insurance and economic financial standing as well as their technical ability to fulfil the contract requirements. Bidder(s) must indicate how many of the eleven (11) lots they wish to bid for in stage one. Outcome letters will be published to all Bidder(s) who either pass or fail at stage one and a voluntary ‘stand still’ period will then be observed. Only those Bidder(s) that pass Stage One (PSQ) will be invited to participate in stage two (Invitation to Tender) Stage 2 – Tendering stage For this stage, Bidder(s) shall respond to the published tender documentation.

CPV: Clinical-waste collection services · Clinical-waste disposal services · Sewage, refuse, cleaning and environmental services

Lots and requirements (11)Procurement structure

11 lots · all with a published value (£33,460,000 together) · same evaluation weights on every lot
Lot #1NHS Birmingham & Solihull Integrated Care Board.PlannedRenewal 5 yrsPublished value£4,890,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Birmingham & Solihull Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £4,890,000 exc. VAT · £5,870,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #2NHS Black Country Integrated Care BoardPlannedRenewal 5 yrsPublished value£4,220,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Black Country Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £4,220,000 exc. VAT · £5,060,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #3NHS Coventry & Warwickshire Integrated Care BoardPlannedRenewal 5 yrsPublished value£3,370,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Coventry & Warwickshire Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £3,370,000 exc. VAT · £4,040,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #4NHS Herefordshire & Worcestershire Integrated Care BoardPlannedRenewal 5 yrsPublished value£2,160,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Herefordshire & Worcestershire Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £2,160,000 exc. VAT · £2,590,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #5NHS Staffordshire and Stoke on Trent Integrated Care BoardPlannedRenewal 5 yrsPublished value£4,280,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Staffordshire and Stoke on Trent Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £4,280,000 exc. VAT · £5,140,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #6NHS Shropshire, Telford & Wrekin Integrated Care BoardPlannedRenewal 5 yrsPublished value£1,550,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Shropshire, Telford and Wrekin Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £1,550,000 exc. VAT · £1,860,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #7NHS Derby & Derbyshire Integrated Care BoardPlannedRenewal 5 yrsPublished value£3,540,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Derby & Derbyshire Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £3,540,000 exc. VAT · £4,250,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #8NHS Nottingham and Nottinghamshire Integrated Care BoardPlannedRenewal 5 yrsPublished value£1,950,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Nottingham and Nottinghamshire Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £1,950,000 exc. VAT · £2,340,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #9NHS Lincolnshire Integrated Care BoardPlannedRenewal 5 yrsPublished value£2,460,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Lincolnshire Integrated Care System (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £2,460,000 exc. VAT · £2,950,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #10NHS Leicester, Leicestershire and Rutland Integrated Care BoardPlannedRenewal 5 yrsPublished value£2,850,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Leicester, Leicestershire and Rutland Integrated Care Service (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £2,850,000 exc. VAT · £3,420,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services
Lot #11NHS Northamptonshire Integrated Care BoardPlannedRenewal 5 yrsPublished value£2,190,000

Clinical waste collection and disposal services for both General Practice (GP) and Community Pharmacy (CP) sites, across the geographical footprint of NHS Northamptonshire Integrated Care Service (ICS).

Estimated lot value is for the full 10 year term.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2036 with extensionsValue: £2,190,000 exc. VAT · £2,630,000 inc. VAT
Extensions: Potential for multiple extensions up to a further 5 years.
90000000 Sewage, refuse, cleaning and environmental services90524100 Clinical-waste collection services90524200 Clinical-waste disposal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 11 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical Award Criteria: 60%
  • Commercial: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical Award Criteria: Technical Quality questions, potentially including Environmental Benefits and Emissions Monitoring 60%
  • Social Value: Social Value Social Value questions 10%
  • Commercial: Commercial Pricing 30%
Lot distribution rule: • Highest total weighted score, including both quality and financial assessment • There will be a restriction on the maximum number of lots a bidder can be awarded, the criteria for this will be clearly laid out in the published tender documentation. The Contracting Authorities (ICBs) reserve the right to amend this approach (see note below on clustering) • NOTE: The six (6) ICBs in the West Midlands will ‘cluster’ during 2025/26 reducing down from six (6) separate ICBs to three (3) clusters these being (* formal names to be announced): o NHS Birmingham and Solihull and NHS Black Country ICBs* o NHS Coventry and Warwickshire and NHS Herefordshire and Worcestershire ICBs* o NHS Shropshire, Telford and Wrekin and NHS Staffordshire and Stoke-on-Trent ICBs* Similarly, the five (5) ICBs in the East Midlands will also ‘cluster’ during 2025/26, reducing down from five (5) separate ICBs to two (2) clusters these being (* formal names to be announced): o NHS Derby and Derbyshire, Nottingham and Nottinghamshire and Lincolnshire ICBs* o NHS Leicester, Leicestershire, Rutland and Northamptonshire ICBs*
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Aug 2025, 17:43 BST
Last source update
12 Sept 2025, 10:16 BST
Award evaluation window
Submission end – 3 Feb 2026
FTS notice number
2025/S 000-056062
Latest notice
Planned procurement notice (UK3)
Classification (CPV)
Clinical-waste collection servicesClinical-waste disposal servicesSewage, refuse, cleaning and environmental services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058fd0 Find a Tender
Contract terms summary

Will be set out in the published tender documentation.

How it runs

Contracts will be awarded under the competitive flexible procedure, which will consist of a two (2) stage process of written tender responses.

Stage 1 – Procurement Specific Questionnaire

The Procurement Specific Questionnaire (PSQ) is a set of questions that a Bidder must satisfy to be invited to participate in Stage two (2) of this procurement. These questions will relate to the Bidder(s) legal, insurance and economic financial standing as well as their technical ability to fulfil the contract requirements.

Bidder(s) must indicate how many of the eleven (11) lots they wish to bid for in stage one.

Outcome letters will be published to all Bidder(s) who either pass or fail at stage one and a voluntary ‘stand still’ period will then be observed.

Only those Bidder(s) that pass Stage One (PSQ) will be invited to participate in stage two (Invitation to Tender)

Stage 2 – Tendering stage

For this stage, Bidder(s) shall respond to the published tender documentation.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Requests to participate (first stage)
31 Oct 2025, 12:00 GMT
Submission deadline
31 Oct 2025, 12:00 GMT
Clarification deadline
24 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
  • The Authority will be using the Atamis e-Sourcing Portal to conduct the procurement process (“e-Sourcing Portal”). The e-Sourcing Portal can be accessed at: atamis-1928.my.site.com/s/Welcome ↗
  • All communications (including submission of the Procurement Specific Questionnaire and Tenders) should be carried out via the e-Sourcing Portal.

Timeline

28 Aug 2025 → 1 Apr 2026 · 7 dates
  1. Planning notice published
    28 Aug 2025, 17:43 BST
  2. Latest notice published
    12 Sept 2025, 10:16 BST
  3. Tender notice expected386 days ago
    6 Oct 2025, 23:59 BST
  4. Clarification questions by369 days ago
    24 Oct 2025, 12:00 BST
  5. Submission deadline362 days ago
    31 Oct 2025, 12:00 GMT
  6. Award decision expected by266 days ago
    3 Feb 2026, 23:59 GMT
  7. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 28 Aug 2025
  1. Planned procurement notice published
    28 Aug 2025, 17:43 BST
    UK3
  2. Planned procurement notice published
    12 Sept 2025, 10:16 BST
    UK3
Published amendments (1)

Notice includes ambiguous wording about whether the values shown are annual or for the maximum 10 year term. Amendment is required to remove the reference to the values being annual, as all values shown are estimated for the maximum 10 year contract term.

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

12 public bodies on the notice

NHS Birmingham and Solihull Integrated Care Board

Contracting authorityPublic authority - central government GB-PPON: PWQY-9673-JBYN NHS Birmingham and Solihull Integrated Care Board Alpha Tower, 8th Floor, Suffolk Street Queensway, Birmingham, West Midlands, B1 1TTContact email

Consortium members and other public bodies

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure