CO02454 Pre-Employment Checks - Vetting Services

The system shall be candidate driven with minimal manual intervention by ECC. This shall

include technology which enhances customer experience to ensure we are at the forefront of

service provision such as facial recognition for Right to Work purposes.

The preference is for a cloud-based service with minimal impact on ECC’s infrastructure.

The system will need to be available on-line 24/7 and accessible via mobile / smart devices.

ECC branding of the version of the providers system to be used by ECC applicants. (The ECC

brand book will be provided in the tender pack)

The system will be fully functional in line with our requirements and have the proven ability to

integrate into other line of business systems such as our ATS

Functionality to capture data from the existing eDBS provider and retain all data pertaining

to each DBS disclosure application and all other employment checks

The ability to interface with ECC’s resourcing and finance systems. The capability to raise

charging information and to inform invoicing and accounting systems. The provision of

regular and ad-hoc billing and activity reporting which is further outlined in the requirements

spreadsheet.

The interface(s) between the e-Bulk system and the DBS must be approved by the DBS to

link in with the DBS system.

It is envisaged that the Authority may invite the top three rated bidders following evaluation

to present to key stakeholders.

The e-Bulk provider’s system will be able to deliver fully, to the ECC disclosures database,

data entered during the disclosure application process and the resulting outcome from the

DBS check.

The system will also provide access via self-service to our customers to make all other employment checks including DBS

The system shall be flexible in order to accommodate any increase in the number of checks

per annum, including on-boarding large customers and any other changes. Successful

implementation of the service is dependent on the system being fully functional, robust and

able to accept and store the volumes of applications and subsequent outcomes to be

received via the eBulk interface and additional customers checks.