Find a TenderAwarded
Published 5 Feb 2024, 12:37 GMT

Official UK procurement notice

COLAT Cleaning Tender · UK public procurement notice

Official notice

Authority: City of London Academies Trust Cleaning Tender (Local council)

ServicesRestricted procedure
Awarded value£4,594,329published contract · exc. VAT
Submissions closed 6 Mar 2024awarded 12 Dec 2024
Awarded to Kindred FM

What is being bought

Published requirement description

The City of London Academies Trust (COLAT) is a highly successful Trust with ten primary and secondary academies in London. The Trust has approximately 8,000 students aged between 6 and 18 years of age, and is supported by a team of 1,000 teaching and support staff. The current contract is with Equans and is part of an over-arching FM contract. The Trust is tendering for its cleaning services in nine Academies, 5 secondary and 4 primary, and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The contract is scheduled to commence on 1st August 2024, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. Some of the cleaning staff have LGPS pension schemes and either having ABS in a London Borough, or the abil

CPV: School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1The Trust is tendering its cleaning services in nine Academies, 5 secondary and 4…AwardedRenewal

The Trust is tendering its cleaning services in nine Academies, 5 secondary and 4 primary, and they are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The trust are using a two stage restricted process.The contract is scheduled to commence on 1st August 2024, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. Some of the cleaning staff have LGPS pension schemes and either having ABS in a London Borough, or the ability to achieve ABS status, will be essential for bidders.

Delivery: London · City of London Academies Trust schools in London, including Southwark and Islington.
Extensions: The contract is for an initial three year term. There is an option to extend the contract for a further two years subject to mutual agreement, based on strong financial and qualitative performance by mutual agreement.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 64%Price: 36%
Published award criteria (2)
  • Quality: 64
  • Price: 36
Conditions of participation1
  • Suitability

    Details on suitability are included within the SQ Information Pack.

What this means for your bid
  • Price carries 36 of 100 points: a 10% discount moves about 3.6 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Feb 2024, 12:37 GMT
Last source update
13 Dec 2024, 11:23 GMT
Authority reference
CCL_034
FTS notice number
2024/S 000-040227
Classification (CPV)
School cleaning services
Delivery area
London (UKI43)
Official registry OCID
ocds-h6vhtk-043723 Find a Tender
Review and risk notes
Review procedure

c/o Cohesion Consulting Ltd.

How it was run

Official notice
Submission deadline
6 Mar 2024, 13:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

6 Mar 2024 → 13 Dec 2024 · 2 dates
  1. Submission deadline
    6 Mar 2024, 13:00 GMT
  2. Notice published
    13 Dec 2024, 11:23 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Dec 2024, 11:23 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,594,3291 contract exc. VAT
Bids received 5
Contracts signed 1latest 12 Dec 2024
Awarded toValueDateStatus
Kindred FMCity of London Academies Trust Cleaning Tender£4,594,329 †—Awarded

Contracts

  • City of London Academies Trust Cleaning Tender · Kindred FM

    Signed
    12 Dec 2024
    Value
    £4,594,329
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic0——

Contracting authority & participating public bodies

City of London Academies Trust Cleaning Tender

Contracting authorityLocal CouncilBody governed by public lawEducation North Wing, Guildhall, PO BOX 270, Gresham Street , London, London, EC2P 2EJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cohesion Consulting LtdMediation body Tunbridge WellsContact email, phone
  • Public Procurement Review Service LondonReview body LondonContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Kindred FMAwarded supplier Pendergate House, 122 Great North Road, Hatfield, East of England, AL9 5JN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.