Colocation datacentre facility to host services for CU Group

Official notice

Authority: Coventry University (Education)

ServicesAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: West Midlands (UKG33)

Awarded value£455,000published contract · exc. VAT

Awarded 5 Sept 2023no call for competition

Awarded to AQ (Limited)2 awards

What is being bought

Published requirement description

Negotiated without a prior call for competition

The works, supplies or services can be provided only by a particular economic operator for the following reason:

protection of exclusive rights, including intellectual property rights

Explanation:

AQL is our primary datacentre, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links. We decided to continue our existing relationship with AQL for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector. Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology. The AQL service is to remain in place for the next 2 years while a formal review is undertaken of our datacentre requirements. Once this decision is made, the university will go through a formal tender process for these services for a longer term partnership agreement.

CPV: IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: West Midlands

48000000 Software package and information systems

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 28 Nov 2023, 16:39 GMT
Last source update: 7 Dec 2023, 12:51 GMT
Authority reference: SC-1008-23-TH
FTS notice number: 2023/S 000-036076
Classification (CPV): IT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area: West Midlands (UKG33)
Official registry OCID: ocds-h6vhtk-041d73 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: AQL is our primary datacentre, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links. We decided to continue our existing relationship with AQL for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector. Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology. The AQL service is to remain in place for the next 2 years while a formal review is undertaken of our datacentre requirements. Once this decision is made, the university will go through a formal tender process for these services for a longer term partnership agreement.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £455,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 5 Sept 2023

Awarded to	Value	Date	Status
AQ (Limited)	£455,000 †same award published again · counted once	—	Awarded
AQ (Limited)	£455,000 †	—	Awarded

Contracts

Contract 035112-2023-1 · AQ (Limited)
Signed
5 Sept 2023
Value
£455,000
Status
active
Contract 036076-2023-1 · AQ (Limited)
Signed
5 Sept 2023
Value
£455,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Coventry University

Contracting authorityEducationBody governed by public lawEducation GB-COH: 07781274 Priory Street, COVENTRY, West Midlands, CV15FBContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

AQ LtdAwarded supplierGB-COH: 03663860 Leeds, Yorkshire & Humber

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.