Official UK procurement notice
COM26142 Temporary Accommodation and Hostel Cleaning
Authority: Torbay Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionThis tender is for the provision of Cleaning Services at specific sites for the Hostel, Temporary Accommodation and Torbay Council Owned Permanent Accommodation within Torbay Council boundaries, predominantly in Torquay and Paignton.
The site list may also be extended or reduced to include or exclude different locations during the contract period.
The successful Supplier(s) is expected to carry out the duties as stated in the Part 2 Specification and any ad-hoc requirements to a very high standard.
The tender is being split into two lots:
Lot 1 - Temporary Accommodation
Lot 2 - Hostel
- The authority expects to re-tender this requirement around 4 Sept 2028, 23:59 BST.
- No preliminary market engagement: None undertaken
CPV: Accommodation cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£390,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Temporary AccommodationRenewalPublished value£300,000
Torbay Council currently has 49 temporary accommodation properties, which are located in Torquay, Paignton and Brixham. There are 45 self-contained properties and 4 HMO’s (House in Multiple Occupancy).
The Temporary accommodation properties will require void cleaning (flipping), before a new tenant(s) move in. This is a specialist cleaning service that is required for the vacated properties.
The HMO properties require regular cleaning of the communal areas and void cleaning of the bedrooms once a tenant has moved out.
- Economic & financial standing
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Relevant Experience and Contract Examples
Health and Safety
Modern Slavery
Relevant policies, procedures and accreditations required to deliver the contract
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Lot #2HostelRenewalPublished value£90,000
The Hostel is located in Torquay and compromises of 28 bedrooms (of which, 26 of those bedrooms have en-suite shower rooms) and communal areas.
The communal areas required to be cleaned fortnightly, and void cleans will be required once a bedroom has become vacant.
- Economic & financial standing
Financial Capacity
Confirmation of ability to obtain relevant insurances after contract award but before delivery start
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
- Technical & professional ability
Relevant Experience and Contract Examples
Health and Safety
Modern Slavery
Relevant policies, procedures and accreditations required to deliver the contract
Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Method Statements: 50%
- Price: 40%
- Social Value: 10%
Published award criteria (3)
- Method Statements: Quality for service and contract delivery. There are 6 method statements in total which add up to the percentage weighting
- Social Value: Social Value assessment. The social value assessment for Lot 1 is a combination of a qualitative assessment and quantitative assessment. Further information can be found in Part 6 Social Value Requirement and Part 8 Social Value Calculator.
- Price: The total estimated annual cost of the service
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 4 Sept 2028
- First published
- 10 Sept 2026, 10:22 BST
- Last source update
- 10 Sept 2026, 10:22 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
COM26142- FTS notice number
2026/S 000-085700- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f65eFind a Tender- Contract terms summary
In consideration of the provision of the Services by the Supplier in accordance with the terms and conditions of this Contract, the Authority shall pay the Charges to the Supplier.
The Charges shall be calculated as set out in the Payment Schedule.
Unless otherwise stated in the Payment Schedule the Charges:
(a) shall be payable from the Commencement Date;
(b) shall remain fixed during the Term unless agreed by both parties; and
(c) are the entire price payable by the Authority to the Supplier in respect of the Ser-vices and includes, without limitation, any royalties, licence fees, supplies and all consumables used by the Supplier, travel costs, accommodation expenses and the cost of Supplier Personnel.
The Authority shall pay each properly submitted invoice received by the Supplier within 30 days of the date when Authority has determined that the invoice is a valid and undisputed in-voice. The Supplier shall accept payment electronically via BACS.
Further information on payment terms can be found in Clause 6 Charges and Payments of the Service Contract.
How it was run
Official notice- Submission deadline
- 8 Oct 2026, 12:00 BST
- Clarification deadline
- 24 Sept 2026, 17:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk ↗ - reference DN828936
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Timeline
10 Sept 2026 → 1 Dec 2026 · 5 dates- Tender notice published47 days ago10 Sept 2026, 10:22 BST
- Clarification questions by32 days ago24 Sept 2026, 17:00 BST
- Submission deadline19 days ago8 Oct 2026, 12:00 BST
- Today26 Oct 2026
- Award decision expected byin 21 days16 Nov 2026, 23:59 GMT
- Contract startsin 35 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Sept 2026, 10:22 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.uk/ - reference DN828936 In o…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender