Find a TenderAwarded
Published 26 Jul 2024, 14:16 BST

Official UK procurement notice

Commercial Kitchen Equipment and Mechanical Ventilation Systems Inspection, Servicing, Maintenance and Cleaning

Official notice

Authority: Thirteen Housing Group Limited (Housing)

ServicesOpen procedureSME suitable
Published estimate£221,725≈ £44k / year
Submissions closed 27 Aug 2024awarded 30 Sept 2024
Awarded to JLA Ltd
Contract term 5 yrsends 31 Oct 2029 · extension options published · starts 1 Nov 2024

What is being bought

Published requirement description

Thirteen Group require a suitably qualified contractor to carry out servicing and maintenance to Thirteen Housing Group buildings which have commercial kitchen equipment and mechanical ventilation and extraction systems currently installed.

CPV: Miscellaneous repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1A suitably qualified contractor is required to carry out the inspection, testing,…AwardedRenewal 5 yrsPublished value£221,725

A suitably qualified contractor is required to carry out the inspection, testing, cleaning and maintenance of commercial kitchen equipment and ventilation systems

Contract period: 1 Nov 2024 – 31 Oct 2029 (5 yrs)
Delivery: North East
Extensions: 3 years + 2 x 12month optional extensions · 3 years + 2 x 12month optional extensionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • QUALITY: 30
  • PRICE: 70
Conditions of participation1
  • Suitability

    as per tender documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
26 Jul 2024, 14:16 BST
Last source update
30 Sept 2024, 14:51 BST
Award evaluation window
27 Aug 2024 – …
Authority reference
THIR 24 019
FTS notice number
2024/S 000-031210
Classification (CPV)
Miscellaneous repair and maintenance services
Delivery area
North East (UKC1)
Official registry OCID
ocds-h6vhtk-048508 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The contracting authority will incorporate a minimum 10 calendar day standstill period from the day the information on the award of the contract is communicated to tenderers.If an appeal regarding the award of the contract has not been fully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew, or ought to have known, that grounds for starting proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages, or where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/thirteengroup ↗

Submission deadline
27 Aug 2024, 16:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
27 Aug 2024, 00:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Aug 2024 → 1 Nov 2024 · 4 dates
  1. Bids opened
    27 Aug 2024, 00:00 BST
  2. Submission deadline
    27 Aug 2024, 16:00 BST
  3. Notice published
    30 Sept 2024, 14:51 BST
  4. Contract starts
    1 Nov 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Sept 2024, 14:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 22 from SMEs
Contracts signed 1latest 30 Sept 2024
Awarded toValueDateStatus
JLA Ltd——Awarded

Contracts

  • Commercial Kitchen Equipment and Mechanical Ventilation Systems Inspection, Servicing, Maintenance and Cleaning · JLA Ltd

    Signed
    30 Sept 2024
    Value
    —
    Period
    … – 31 Oct 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2—£228,545 – £380,908

Contracting authority & participating public bodies

Thirteen Housing Group Limited

Contracting authorityHousingBody governed by public lawHousing and community amenities 2 Windward Way, Hudson Quay, Middlesbrough, North East, TS2 1NQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • JLA LtdAwarded supplier Meadowcroft Lane, Halifax Road, Ripponden, West Yorkshire , West Yorkshire, Yorkshire & Humber, HX6 4AJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria