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Published 16 Sept 2025, 16:21 BST

Official UK procurement notice

Competitive Flexible Procedure Invitation to Tender for cleaning services

Official notice

Authority: Sovereign Network Group

3 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£3,618,000total for 3 lots · £4,341,600 inc. VAT · 1 value update
Submissions closed 24 Mar 2026
Lots 3see the lot list below
Contract term 5 yrsends 3 Dec 2031 · up to 3 Dec 2035 with extensions · starts 4 Dec 2026

What is being bought3 lots · detail below

Published requirement description

Sovereign Network Group is commencing a Competitive Flexible Procedure to procure communal, window and additional cleaning services across three lots. This procurement covers the full delivery of cleaning services across SNG’s residential and supported housing portfolio including

  • How the procedure runs: SNG is commencing a Competitive Flexible Procedure for communal, window and additional cleaning services across three lots. This Tender Notice is issued alongside the Procurement Specific Questionnaire (PSQ), launching Stage One – Conditions of Participation. Up to six suppliers per lot will be shortlisted. Shortlisted bidders will be invited to submit an Initial Tender (Stage Two). Following evaluation, SNG may either shortlist down to two bidders per lot for negotiation and Best and Final Offers, or, where Initial Tender submissions are sufficiently clear and competitive, SNG reserves the right to evaluate and award directly on the basis of the Initial Tenders without entering a negotiation stage. Final evaluation—whether from Initial Tenders or Best and Final Offers—will identify the Most Advantageous Tender, with one supplier appointed per lot subject to governance approval.

CPV: Accommodation cleaning services · Accommodation, building and window cleaning services · Bin-cleaning services · Building-cleaning services · Cleaning services · Window-cleaning services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£3,618,000 together) · same conditions of participation on every lot · same evaluation weights on every lot
Lot #1Localities 1,2,3Renewal 5 yrsSMEPublished value£1,442,000

Localities 1,2,3. Oxford, Berkshire & North Hampshire

Contract period: 4 Dec 2026 – 3 Dec 2031 (5 yrs) · up to 3 Dec 2035 with extensionsValue: £1,442,000 exc. VAT · £1,730,400 inc. VAT
Eligibility: SME eligible
Extensions: The Client anticipates organic growth in its development programme, which may expand to the delivery of up to 2,500 new homes per year. In line with the Procurement Act 2023, bidders are advised that the annual contract value and volume of properties may increase accordingly. Any such growth, including that arising from merger activity, is intended to be accommodated within the resulting contract. · An initial term of 5 years (extendable at the Client's sole option for a further period or periods of up to a maximum 4 years, giving a total of 9 years)Second stage: 4–6 candidates invited to tender
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services90918000 Bin-cleaning services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Refer to procurement documents part 3.2

    shortlisting
Lot #2Localities 4,5,6,7Renewal 5 yrsSMEPublished value£1,121,000

Localities 4,5,6,7. South Hampshire, Isle of Wight, Basingstoke, Christchurch and Poole & Dorset

Contract period: 4 Dec 2026 – 3 Dec 2031 (5 yrs) · up to 3 Dec 2035 with extensionsValue: £1,121,000 exc. VAT · £1,345,200 inc. VAT
Eligibility: SME eligible
Extensions: The Client anticipates organic growth in its development programme, which may expand to the delivery of up to 2,500 new homes per year. In line with the Procurement Act 2023, bidders are advised that the annual contract value and volume of properties may increase accordingly. Any such growth, including that arising from merger activity, is intended to be accommodated within the resulting contract. · An initial term of 5 years (extendable at the Client's sole option for a further period or periods of up to a maximum 4 years, giving a total of 9 years)Second stage: 4–6 candidates invited to tender
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services90918000 Bin-cleaning services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Refer to procurement documents part 3.2

    shortlisting
Lot #3Localities 8,9,10Renewal 5 yrsSMEPublished value£1,055,000

Localities 8,9,10. Devon, Bristol & Wiltshire

Contract period: 4 Dec 2026 – 3 Dec 2031 (5 yrs) · up to 3 Dec 2035 with extensionsValue: £1,055,000 exc. VAT · £1,266,000 inc. VAT
Eligibility: SME eligible
Extensions: The Client anticipates organic growth in its development programme, which may expand to the delivery of up to 2,500 new homes per year. In line with the Procurement Act 2023, bidders are advised that the annual contract value and volume of properties may increase accordingly. Any such growth, including that arising from merger activity, is intended to be accommodated within the resulting contract. · An initial term of 5 years (extendable at the Client's sole option for a further period or periods of up to a maximum 4 years, giving a total of 9 years)Second stage: 4–6 candidates invited to tender
90910000 Cleaning services90911000 Accommodation, building and window cleaning services90911100 Accommodation cleaning services90911200 Building-cleaning services90911300 Window-cleaning services90918000 Bin-cleaning services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Refer to procurement documents part 3.2

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 55%Price: 40%Social value: 5%
Published award criteria (3)
  • Price: Refer to section 5 point 6
  • Quality: Refer to section 5 point 6
  • Social Value: Refer to section 5 point 6
Conditions of participation · identical on every lot1
  • Condition of participation

    Refer to procurement documents part 3.2

    shortlisting
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 16:21 BST
Last source update
27 Feb 2026, 15:35 GMT
Award evaluation window
Submission end – 5 Nov 2026
Authority reference
PROC0117
FTS notice number
2026/S 000-018064
Latest notice
Tender notice (UK4)
Classification (CPV)
Accommodation cleaning servicesAccommodation, building and window cleaning servicesBin-cleaning servicesBuilding-cleaning servicesCleaning servicesWindow-cleaning services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-059b94 Find a Tender
How it runs

SNG is commencing a Competitive Flexible Procedure for communal, window and additional cleaning services across three lots. This Tender Notice is issued alongside the Procurement Specific Questionnaire (PSQ), launching Stage One – Conditions of Participation. Up to six suppliers per lot will be shortlisted.

Shortlisted bidders will be invited to submit an Initial Tender (Stage Two). Following evaluation, SNG may either shortlist down to two bidders per lot for negotiation and Best and Final Offers, or, where Initial Tender submissions are sufficiently clear and competitive, SNG reserves the right to evaluate and award directly on the basis of the Initial Tenders without entering a negotiation stage.

Final evaluation—whether from Initial Tenders or Best and Final Offers—will identify the Most Advantageous Tender, with one supplier appointed per lot subject to governance approval.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
24 Mar 2026, 13:00 GMT
Submission deadline
24 Mar 2026, 13:00 GMT
Clarification deadline
18 Mar 2026, 13:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All bidders must create an account with SNG's tender portal In-Tend - all documents must be submitted electronically to In-Tend in-tendhost.co.uk/sovereign/aspx/Home ↗

Timeline

16 Sept 2025 → 4 Dec 2026 · 8 dates
  1. Planning notice published
    16 Sept 2025, 16:21 BST
  2. Market engagement389 days ago
    2 Oct 2025, 23:59 BST

    PME notice for SNG communal and window cleaning services.

    All bidders must create an account with SNG's tender portal Intend - all documents must be submitted electronically to Intend

    in-tendhost.co.uk/sovereign/aspx/Home ↗

  3. Next notice expected343 days ago
    17 Nov 2025, 23:59 GMT
  4. Tender notice published242 days ago
    27 Feb 2026, 15:35 GMT
  5. Clarification questions by223 days ago
    18 Mar 2026, 13:00 GMT
  6. Submission deadline217 days ago
    24 Mar 2026, 13:00 GMT
  7. Today
    27 Oct 2026
  8. Award decision expected byin 9 days
    5 Nov 2026, 23:59 GMT
  9. Contract startsin 37 days
    4 Dec 2026

Notice history

6 events · 3 releases on Find a Tender · since 16 Sept 2025
  1. Preliminary market engagement notice published
    16 Sept 2025, 16:21 BST
    UK2
  2. Preliminary market engagement notice published
    19 Sept 2025, 11:56 BST
    UK2
  3. Tender notice published
    27 Feb 2026, 15:35 GMT
    UK4
  4. Published value updated to £3,618,000
    27 Feb 2026, 15:35 GMT
    was £24,500,000
  5. Status changed to active
    27 Feb 2026, 15:35 GMT
  6. Procurement method changed
    27 Feb 2026, 15:35 GMT

Contracting authority & participating public bodies

Sovereign Network Group

Contracting authorityPublic authority - sub-central government GB-COH: RS007448 Sovereign House, Basing View, Basingstoke, South East, RG21 4FAContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: https://in-tendhost.co.uk/sovereign/aspx/Home

Notices published for this procedure