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Published 10 May 2023, 09:53 BST

Official UK procurement notice

Computer Aided Facilities Management (CAFM)

Official notice

Authority: University of Reading (Education)

GoodsRestricted procedure
Sectors: Software Packages & ERP (48) Delivery: South East (UKJ11)
Budget not disclosedValue not published
Submissions closed 12 Jun 2023

What is being bought

Published requirement description

The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as "Wren" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives

  • To deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.
  • To achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).
  • To replace old technology where it is out of date

CPV: Facilities management software package · Facilities management software package and software package suite

The lotProcurement structure

single lot · no lot value published
Lot #1Please refer to overall description or tender documentsRenewal
Delivery: South East
Extensions: Initial term of 6 years. Subject to two renewals of 2 years eachSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
48420000 Facilities management software package and software package suite48421000 Facilities management software package

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
10 May 2023, 09:53 BST
Last source update
11 May 2023, 10:32 BST
Authority reference
2023/S 000-013242
FTS notice number
2023/S 000-013414
Classification (CPV)
Facilities management software packageFacilities management software package and software package suite
Delivery area
South East (UKJ11)
Official registry OCID
ocds-h6vhtk-03c773 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
12 Jun 2023, 11:55 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/theuniversityofreading ↗

Timeline

11 May 2023 → 19 Jun 2023 · 3 dates
  1. Notice published
    11 May 2023, 10:32 BST
  2. Submission deadline
    12 Jun 2023, 11:55 BST
  3. Invitations to tender expected
    19 Jun 2023, 00:00 BST

Notice history

2 releases on Find a Tender
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextDuration of Contract and Renewals · II.2.772 monthsInitial term of 6 years and 2 renewals of 2 years each48 monthsInitial term of 4 years and 2 renewals of 1 year each

1 amendment published without a description.

Contracting authority & participating public bodies

The University of Reading

Contracting authorityEducationBody governed by public lawEducation Whiteknights House, Whiteknights, Reading, South EastContact email Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria