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Published 21 May 2024, 11:03 BST

Official UK procurement notice

Construction & Asset Upgrade / Reinvestment Works DPS

Official notice

Authority: Orbit Group Limited (Public body)·Consortium: 2 public authorities

Dynamic market9 lotsWorksRestricted procedure
Dynamic market estimate£20,000,000total for 9 lots · market-wide estimate, not attributable revenue · 1 value update
Submissions closed 24 Jun 2024
Lots 9see the lot list below
Notice summaryFrom the published notice

Orbit Group (“Orbit”) is seeking to appoint experienced and highly competent Contractors onto a Dynamic Purchasing System (“DPS”) for Construction & Asset Upgrade / Reinvestment Works in the Midlands, East Anglia, Southeast England, and London regions. The scope will cover all Special Projects requirements. A Construction & Asset Upgrade / Reinvestment Works DPS to cover all Special Projects that cannot or should not be covered any other existing contracts, either due to it falling outside of areas of expertise or due to capacity. Published lot titles: Resurfacing – Repairs or Replacement; Structural (Subsidence); Drainage & Associated Works; External Fabric Wall & Coverings – Repair or Replacement; Fencing & Boundaries – Repair or Replacement; Flat or Pitched Roofing – Repairs or Replacement; Windows & Doors – Replacement Roofline (soffits/fascia/rainwater goods); Communal Floor Coverings – Repair or Replacement; General Construction Works (Multi Discipline) – Small to Medium.

What is being bought9 lots · detail below

Published requirement description

Orbit Group (“Orbit”) is seeking to appoint experienced and highly competent Contractors onto a Dynamic Purchasing System (“DPS”) for Construction & Asset Upgrade / Reinvestment Works in the Midlands, East Anglia, Southeast England, and London regions. The scope will cover all Special Projects requirements. This DPS may then be used to conduct mini competitions for future requirements. Contractors should be aware that being permitted onto this DPS is not a guarantee of any work.

A Dynamic Purchasing System (DPS) is a specific type of procurement agreement outlined in the Public Contracts Regulations 2015 (PCR 2015). This is a set of legal requirements which governs how we can buy goods and services and works from suppliers to ensure fairness and value for money. It offers a flexible and efficient way for Public Sector bodies to access pre-qualified suppliers for commonly used goods, services, or works.

A DPS effectively puts Contractors on an approved supplier list for the types of work they can do in the

area that they can do it.

A DPS is a flexible way for organisations who are covered by the Regulations to select from a list of approved suppliers for specific services that they buy regularly.

By having a DPS, Orbit can streamline the procurement process for all requirements that would fall under the named Lots within the DPS so that, once suppliers are qualified, they do not have to demonstrate their suitability and capability every time they wish to compete for a contract. This makes the award of individual contracts faster than it would otherwise be without the DPS.

Lots to be included:

Lot 1 - Resurfacing – Repairs or Replacement

Lot 2 - Structural (Subsidence)

Lot 3 - Drainage & Associated Works

Lot 4 - External Fabric Wall & Coverings – Repair or Replacement

Lot 5 - Fencing & Boundaries – Repair or Replacement

Lot 6 - Flat or Pitched Roofing – Repairs or Replacement

Lot 7 - Windows & Doors – Replacement Roofline (soffits/fascia/rainwater goods)

Lot 8 - Communal Floor Coverings – Repair or Replacement

Lot 9 - General Construction Works (Multi Discipline) – Small to Medium

A Construction & Asset Upgrade / Reinvestment Works DPS to cover all Special Projects that cannot or should not be covered any other existing contracts, either due to it falling outside of areas of expertise or due to capacity.

The estimated annual value of all lots combined is £4M, £20M over the proposed initial 5 year term.

CPV: Construction work

How this dynamic market works

From the published notice
Type
Dynamic market

Lots and requirements (9)Procurement structure

9 lots · no lot values published
Lot #1Resurfacing – Repairs or ReplacementRenewal

Our Estate has a variety of surface finishes from concrete, asphalt, brick or blocks pavers, concrete slabs, gravel, shingle etc and will include such areas as paths, drives, roads, parking areas, courtyards etc.

There will be a variety of requirements from a simple overlay or repair with associated road linings to a complete excavation and renewal of an area with new edgings, drainage, and markings.

It could also include the need for drainage CCTV resulting in a simple drain clearance and/or relining process to the full replacement of drainage runs, replace or provide new gullies or inspection chambers.

From time to time, we may require the emptying or construction of new soakaways, new attenuation tanks and/or pumping stations.

In summary this is a Lot for

  • All general domestic hardstanding repairs or replacement
  • All general domestic drainage repairs or replacement
Delivery: UK
Extensions: Should this DPS be successful there is the opportunity to extend for a further 5 years.Variant bids: not allowed
Lot #2Structural (Subsidence)Renewal

Underpinning related to subsidence, wall removal or modification due to changes in layout, roof repair / replacement, basement conversions, structural frame steelwork, chimney removal.

Subsidence, slippage, cracking, underpinning, Heli-bar repairs – caused by a variety of factors including tree roots, burst water mains, flooding, ground movement, impact.

Delivery: UK
Extensions: Should the DPS be successful there is the option to extend for a further 5 yearsVariant bids: not allowed
Lot #3Drainage & Associated Works

Drainage systems associated with Orbits housing stock most likely comprise of soakaways, attenuation tanks, pumping stations. Companies / contractors that can install / maintain these would be beneficial along with other surface and subsurface drainage systems.

It could also include the need for drainage CCTV resulting in a simple drain clearance and/or relining process to the full replacement of drainage runs, replace, or provide new gullies or inspection chambers.

From time to time, we may require the emptying or construction of new soakaways, new attenuation tanks and/or pumping stations.

Delivery: UK
Variant bids: not allowed
Lot #4External Fabric Wall & Coverings – Repair or ReplacementRenewal

External wall construction (including repointing, rendering, wall hung tiling, cladding systems), windows and doors installation/ replacement, wall finishes, floor finishes, insulation, air tightness, waterproofing membranes, external cladding.

We have modern buildings and listed buildings which all require external rendering, lime plastering, cladding (ceramic tiles, metal sheets, composite sheets.

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) with a variety of external finishes.

In summary this is a Lot for

  • External Wall Fabric & Coverings – repair and replacement of external wall insulation, repointing, rendering, cladding (tile or timber/pvc weatherboarding etc)
Delivery: UK
Extensions: Should the DPS be successful there is the option to extend for a further 5 yearsVariant bids: not allowed
Lot #5Fencing & Boundaries – Repair or ReplacementRenewal

Our Estate consists of a variety of boundary treatments including brick walls, timber fencing with timber or concrete posts or metal railings along with timber or metal gates. There could also be a requirement for temporary hoarding and/or security fencing (like heras) which are required in a reactive manner to protect sites under H&S requirements.

Some works may involve structural or specialist boundary walls like brick, block or specialist retaining walls.

In summary this is a Lot for

  • Boundary Fencing – Repair or Replacement
Delivery: UK
Extensions: Should this DPS be successful there is an option to extend for a further 5 yearsVariant bids: not allowed
Lot #6Flat or Pitched Roofing – Repairs or ReplacementRenewal

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) with a variety of roof finishes.

Commonly our domestic dwellings comprise of concrete tile or slate roofs.

Commonly our domestic blocks comprise of felt or asphalt flat roofs.

In summary this is a Lot for

  • Flat & Pitched Roofing – repairs and replacement
Delivery: UK
Extensions: Should the DPS be successful there is an option to extend for a further 5 yearsVariant bids: not allowed
Lot #7Windows & Doors – Replacement Roofline (soffits/fascia/rainwater goods)Renewal

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats)

Commonly our domestic dwellings comprise of timber/uPVC windows and timber /uPVC/ composite doors with timber/uPVC soffits, fascia and uPVC RW goods.

Commonly our domestic blocks comprise of timber/uPVC windows and heavy duty/commercial entrance doors with timber/uPVC soffits, fascia and uPVC RW goods.

In summary this is a Lot for

  • Window and Door – replacement
  • Roofline (soffits / fascia / rainwater goods) – replacement
Delivery: UK
Extensions: Should the DPS be successful there is an option to extend for a further 5 yearsVariant bids: not allowed
Lot #8Communal Floor Coverings – Repair or ReplacementRenewal

Our Estate consists of domestic blocks (comprising of flats)

Commonly our domestic blocks comprise of carpet, vinyl tile or sheet vinyl finish.

In summary this is a Lot for

  • Communal Floor Coverings – repair or replacement
Delivery: UK
Extensions: Should the DPS be successful there will be an option to extend for a further 5 yearsVariant bids: not allowed
Lot #9General Construction Works (Multi Discipline) – Small to MediumRenewal

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) and we may have a requirement to repair or replace the following items following an insurance claim for escape of water, storm damage, fire and /or any other accidental damage or loss etc but not limited to

  • The provision of scaffolding and access arrangements
  • The provision of temporary storage for domestic equipment and/or personnel items
  • The carrying out of controlled demolition
  • The carrying out of underpinning and/or subsidence issues in accordance with designs
  • The full replacement of kitchen and/or bathroom (including accessible and specialist designs)
  • The full making good and replastering of all surface finishes.
  • The full decoration of all surface finishes
  • The full replacement and installation of mechanical and/or electrical systems (like electrical rewire, new lighting/power or central heating system (gas / electric or otherwise) etc.

In summary this is a Lot for a

  • General Builder or Contractor – to carry out the above works.
Delivery: UK
Extensions: Should this DPS be successful there is an option to extend for a further 5 yearsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Construction & Asset Upgrade / Reinvestment Works DPS” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
21 May 2024, 11:03 BST
Last source update
21 May 2024, 11:03 BST
Authority reference
DN724019
FTS notice number
2024/S 000-015958
Classification (CPV)
Construction work
Delivery area
UK
Official registry OCID
ocds-h6vhtk-046922 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Admission period ends
24 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2024 → 24 Jun 2024 · 2 dates
  1. Notice published
    21 May 2024, 11:03 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Jun 2024, 12:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 21 May 2024
  1. Published value published: £20,000,000
    21 May 2024, 11:03 BST
  2. Status changed to active
    21 May 2024, 11:03 BST
  3. Procurement method changed
    21 May 2024, 11:03 BST
  4. Deadline moved to 24 Jun 2024, 12:00 BST
    21 May 2024, 11:03 BST
    -1826 days · was 24 Jun 2029, 12:00 BST
  5. Buyer details updated
    21 May 2024, 11:03 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.224 Jun 202424 Jun 2029+1826 d

1 amendment published without a description.

Contracting authority & participating public bodies

2 public bodies on the notice

Orbit Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Garden Court, Binley Business Park, Coventry, UK, CV3 2SUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Orbit GroupReview body CoventryContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.