Official UK procurement notice
Consultancy Support for SCOTS Roads Asset Management Project - Phase 4
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionGlasgow City Council on behalf of the Society of Chief Officers of Transportation in Scotland (SCOTS) and all 32 Scottish Local Authorities is seeking a provider to deliver Consultancy Support for the SCOTS Roads Asset Management Project (RAMP) - Phase 4. This project is recognised as being of significant national importance in driving improvement in asset management practice and promoting effective maintenance of the Scottish local road network. SCOTS have developed, in collaboration with its community, a pragmatic recommended practice framework which meets the requirements, needs and priorities of its members.
Through collaboration with SCOTS and key stakeholders, the required services include but are not limited to: design and delivery of practitioner-level asset management training mainly via webinar and instructional video; further development of pragmatic guidance and tools - expanding the RAMP framework to meet evolving roads infrastructure maintenance challenges and needs; auditing of RAM Practices.
- Recurrence: If Phase 5 should proceed - notices would be issued in 2027
CPV: Business analysis consultancy services · Civil engineering consultancy services · General management consultancy services · Highways consultancy services · Technical analysis or consultancy services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Methodology: 15%
- Draft High Level Inception Report: 10%
- Team: 13%
- Elected Members Webinar: 14%
- Response to Brief: 7%
- Fair Work First: 5%
- price: 30%
- Sustainability and Innovation: 6%
Published award criteria (8)
- Methodology: 15
- Draft High Level Inception Report: 10
- Team: 13
- Elected Members Webinar: 14
- Response to Brief: 7
- Sustainability and Innovation: 6
- Fair Work First: 5
- Price: 30
- Economic & financial standing
In order to pass the Financial Check section, it is mandatory for Bidders to attain the undernoted: -
Bidders must comply with the undernoted financial requirements in order to participate further in the tendering process: -
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover.
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If a Bidder is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
A Bidder should have no outstanding issues, with regard to statutory filing requirements with Companies House.
Bidders who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above min…
Minimum: Glasgow City Council Insurance Requirements are Employer’s Liability Insurance The organisation shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of a… - Technical & professional ability
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice and as further detailed in the Invitation to Tender.
Bidders must provide a detailed response to questions 4C1.2 of the Scottish Procurement Document (SPD) noted in the Qualification Envelope of the PCS-T system and as detailed below;
Please provide 2 relevant examples, broadly similar in scale and complexity, of services carried out during the last 5 years as specified in the Contract Notice.
Examples from both public and/or private sector customers and clients may be provided
The examples should highlight all relevant and applicable skills, expertise and capacity to deliver the scope of requirements as detailed.
Your examples should include but are not limited to the following details; Customer name, value of contract and start and end dates and Brief description of services provided
Additionally, the examples should highlight experience that demonstrates; collaboration with multiple stakeholders, development and delivery of training using different media and, development of guidance and methodologies
All subcontractors, if used, should be named and their role in overall delivery outlined.
Each example is worth 50%. A minimum pass mark of 60% out of 100% is required in total for these two examples. Any Bidder who fails to achieve the minimum pass mark for this element will be excluded at this stage.
Bidders must a…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If Phase 5 should proceed - notices would be issued in 2027
- First published
- 4 Apr 2022, 16:15 BST
- Last source update
- 14 Jun 2022, 08:48 BST
- Award evaluation window
- 14 Jul 2022 – …
- Authority reference
GCC005536CPU- FTS notice number
2022/S 000-016207- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0329d4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see the Invitation to Tender uploaded in the Buyers Attachment Area of PCS-T for full details of the performance measurement and monitoring plans for this contract. They include use of an annual balanced score card, Interim and Annual performance reviews and Customer Satisfaction Surveys
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so
Publisher note: Bidders must hold certificates for Quality Assurance& Environmental Management Standards or comply with all questions noted in SPD Section. 4D. Bidders must note the implications FOI legislation & ensure that any info they wish the council to consider withholding is indicated. (NB the council does not bind itself to withhold this info). Tenderers Amendments- Bidders must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer within the Tenderers Amendment statement on PCS-T. Prompt Payment -The successful tenderer shall, as a condition of being awarded, be required to demonstrate to the council's satisfaction that all funds due permitted sub-contractors are paid timeously and as a minimum, invoices rendered by subcontractors shall be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors. Bidders will be required to complete the prompt payment statement and Non-collusion statement within PCS-T. All bidders will be required to sign an Insurance Mandate within PCS-T. If is not signed & returned the council reserves the right to request copies of certificates at any point during the contract period. T&C are located within the buyers attachment area of PCS-T.The buyer is using PCS-Tender to conduct this exercise. The Project code is 21352. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: 10CBPs per 150,000GBP spend threshold. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders must indicate the type and volume of any Community Benefits outcomes they propose to deliver. Listed below are the Community Benefits Points (CBP) and thresholds which trigger when the community benefits must be delivered. For information, the required CBP points have been calculated on the total estimated contract value. The spend thresholds and minimum Community Benefits Points that are required to be delivered at that level of spend are; 10 CBPs required at Threshold 1 150,000GBP, 10 CBPs required at Threshold 2 300,000GBP, 10 CBPs required at Threshold 3 450,000GBP, 10 CBPs required at Threshold 4 600,000GBP, 10 CBPs required at Threshold 5 750,000GBP Please note – the points are cumulative with each threshold met requiring a further 10 points. For the avoidance of doubt the total minimum Community Benefit Points (CBP) required should the total contract value reach the total estimated contract value is 50. The outcomes may be chosen from any of the themes available on the menu and bidders must confirm the outcomes that will be delivered should the spend reach threshold 5. Bidders must confirm that they will meet these obligations in full by completing the relevant areas within the Community Benefits Menu. Bidders are also required to provide a supporting Methodology for each of the Themes they are offering from the Menu, detailing how the Community Benefit outcomes will be delivered. (SC Ref:696855)
How it was run
Official notice- Submission deadline
- 14 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 14 Jul 2022, 12:00 BST
Timeline
9 May 2022 → 14 Jul 2022 · 4 dates- Next notice expected9 May 2022, 00:00 BST
- Notice published14 Jun 2022, 08:48 BST
- Submission deadline14 Jul 2022, 12:00 BST
- Bids opened14 Jul 2022, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 14 Jun 2022- Status changed to active14 Jun 2022, 08:48 BST
- Procurement method changed14 Jun 2022, 08:48 BST
- Deadline published: 14 Jul 2022, 12:00 BST14 Jun 2022, 08:48 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.