Official UK procurement notice
Contract for a Digital Site File Application
Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe Clinical Research Directorate of the Newcastle upon Tyne NHS Foundation Trust currently maintains a large number of paper site files relating to study governance. Each site file contains documents such as study protocols, ethics regulatory approvals, delegation logs, training logs, consent forms and email correspondence. Each study will have between three and ten large lever arch site files and there are currently 1,400 studies in progress.<br/><br/>The Trust is to implement a fully electronic site file for each new study going forward and brings with it numerous benefits.
- Recurrence: January 2028
CPV: Document management software package
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 80%
- Cost: 20%
Published award criteria (2)
- Quality: 80
- Cost: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · January 2028
- First published
- 9 Oct 2023, 13:38 BST
- Last source update
- 19 Aug 2024, 14:38 BST
- Award evaluation window
- 9 Oct 2023 – …
- FTS notice number
2024/S 000-026323- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0408fdFind a Tender
How it was run
Official noticeTender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗
- Submission deadline
- 10 Nov 2023, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 9 Oct 2023, 14:00 BST
Timeline
9 Oct 2023 → 19 Aug 2024 · 4 dates- Bids opened9 Oct 2023, 14:00 BST
- Submission deadline10 Nov 2023, 17:00 GMT
- Bids must remain valid until28 Feb 2024, 23:59 GMT
- Notice published19 Aug 2024, 14:38 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Aug 2024, 14:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Florence HealthcareSME | £581,770 † | — | Awarded |
Contracts
Contract 026323-2024-1 · Florence HealthcareSME
- Signed
- 15 Aug 2024
- Value
- £581,770
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Florence HealthcareAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.