Official UK procurement notice
Contract for the Provision of Letterdrop Services
Authority: Herefordshire Council (Local council)
What is being bought
Published requirement descriptionAs part of statutory and community engagement responsibilities, affected residents and businesses must be informed of any closures or road works in advance through timely, accurate, and geographically targeted communication
Herefordshire Council require a supplier to provide a comprehensive print and mail distribution service to support these communications.
- The authority expects to re-tender this requirement around 2 Jul 2029, 23:59 BST.
CPV: Postal services related to letters · Printing and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jul 2029
- First published
- 20 Feb 2026, 13:00 GMT
- Last source update
- 15 Sept 2026, 12:32 BST
- Award evaluation window
- Submission end – 3 Sept 2026
- Authority reference
DN818952- FTS notice number
2026/S 000-064339- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06593fFind a Tender
How it was run
Official notice- Submission deadline
- 3 Aug 2026, 12:00 BST
- Clarification deadline
- 24 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal'. To submit a tender, you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: www.supplyingthesouthwest.org.uk ↗
Timeline
20 Feb 2026 → 24 Sept 2026 · 10 dates- Planning notice published250 days ago20 Feb 2026, 13:00 GMT
- Market engagement228 days ago13 Mar 2026, 23:59 GMT
Suppliers are invited to review and submit their response to the RFI being published on the Procontract portal at www.supplyingthesouthwest.org.uk ↗
Project id DN807672
- Tender notice published111 days ago8 Jul 2026, 15:42 BST
- Clarification questions by95 days ago24 Jul 2026, 17:00 BST
- Submission deadline86 days ago3 Aug 2026, 12:00 BST
- Assessment summaries sent63 days ago26 Aug 2026, 00:00 BST
- Award decision expected by54 days ago3 Sept 2026, 23:59 BST
- Standstill ends50 days ago7 Sept 2026, 23:59 BST
- Latest notice published43 days ago15 Sept 2026, 12:32 BST
- Contract starts34 days ago24 Sept 2026, 00:00 BST
Notice history
11 events · 5 releases on Find a Tender · since 20 Feb 2026- Preliminary market engagement notice published20 Feb 2026, 13:00 GMTUK2
- Preliminary market engagement notice published20 Feb 2026, 13:27 GMTUK2
- Tender notice published8 Jul 2026, 15:42 BSTUK4
- Published value published: £300,0008 Jul 2026, 15:42 BST
- Status changed to active8 Jul 2026, 15:42 BST
- Procurement method changed8 Jul 2026, 15:42 BST
- Deadline published: 3 Aug 2026, 12:00 BST8 Jul 2026, 15:42 BST
- Contract award notice published26 Aug 2026, 14:43 BSTUK6
- Status changed to complete26 Aug 2026, 14:43 BST
- Contract details notice published15 Sept 2026, 12:32 BSTUK7
- Contract signature expected21 Sept 2026, 23:59 BSTscheduled
Published amendments (1)
Project Title amended to show RFI and make it clear this is an information request only and not an invitation to tender
Routine re-releases (5)
- 2026-02: 2 releases · 20 Feb 2026, 20 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CDS Print Services24 Sept 2026 – 23 Sept 2027 · up to 21 Aug 2029Extensions: Extension period - 2 years (2 x 1 yr) subject to demand, performance, budget approval, governance | £201,850 | 26 Aug 2026 | Awarded |
Contracts
Contract 1 · CDS Print Services
- Signed
- 15 Sept 2026
- Value
- £201,850
- Period
- 24 Sept 2026 – 23 Sept 2027 · up to 21 Aug 2029 with extensions
- Status
- active
- Extensions
- Extension period - 2 years (2 x 1yr) subject to demand, performance, budget approval, governance. This will be notified 3 months before the contract end date.
4 agreed KPIs: Service Delivery · Reporting · Service Delivery …
- Service Delivery, Letter drop service to be actioned within 24 hours of receipt of request
- Reporting, Monthly reporting of purchase order updates and quantities
- Service Delivery, Regular reporting of % successful letter drops completed within 24 hours of receipt
- Business Continuity, Supplier to notify the Council 24 hours if an incident occurs which activates the Supplier's Business Continuity Plan
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 16final-stage tenders · 19 at stage one | 16 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CDS PRINT SERVICES LTDAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsHerefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the …
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender