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Published 23 May 2025, 16:53 BST

Official UK procurement notice

Contract Variation for Continued Provision of HRIS Solution

Official notice

Authority: Moat Homes Limited (Public body)

ServicesAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48)IT Services & Software (72)Business Services & Consultancy (79) Delivery: South East (UKJ)
Awarded value£591,933published contract · exc. VAT
Awarded 23 May 2025no call for competition
Awarded to Access UK Ltd

What is being bought

Published requirement description

This contract variation covers the continued provision of Moat's HRIS platform, including modules for HR, Recruitment, Payroll, and Expenses, provided by The Access Group. The variation reflects a shift to the Access Evo solution following product retirement of the previous platform

CPV: Financial systems software package · Personnel and payroll services · Software package suites · Time accounting or human resources software development services · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published
Lot #1The procurement relates to a contract variation with The Access Group to continue…

The procurement relates to a contract variation with The Access Group to continue provision of an integrated HRIS solution via the Access Evo platform. The contract includes modules for HR (employee records, case management), Recruitment (ATS and onboarding), Payroll (monthly processing, payslip management), and Expenses (claim submission and approval). The variation reflects updated commercial terms, a product upgrade to the Evo suite, and pricing aligned to a 24-month fixed term with a 24-month extension option. Benefits include continuity of service, improved system performance, and reduced risk from supplier-driven retirement of the previous solution.

For clarity, the price for the initial term of 24 months is £295,966.38

Delivery: South East
Extensions: 24-month fixed term with a 24-month extension option.
48422000 Software package suites48442000 Financial systems software package48450000 Time accounting or human resources software package72212450 Time accounting or human resources software development services79631000 Personnel and payroll services

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 May 2025, 16:53 BST
Last source update
23 May 2025, 16:53 BST
FTS notice number
2025/S 000-027012
Classification (CPV)
Financial systems software packagePersonnel and payroll servicesSoftware package suitesTime accounting or human resources software development servicesTime accounting or human resources software package
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-0524ac Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

The extension is considered lawful under Regulation 72(1)(e) because:

  1. The modification does not render the contract materially different in character: The contract remains for the provision of HRIS services, albeit with updated technical features and a revised pricing mechanism. The core nature of the services remains unchanged.
  2. The modification does not change the economic balance in favour of the contractor: While the pricing mechanism has been updated, Moat will ensure that the revised terms reflect reasonable compensation and do not result in over-compensation.
  3. The modification does not considerably extend the scope of the contract: The extension is limited in duration and scope, intended solely to allow time for a compliant re-procurement process.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £591,9331 contract exc. VAT
Contracts signed 1latest 23 May 2025
Awarded toValueDateStatus
Access UK Ltd£591,933 †—Awarded

Contracts

  • Contract 027012-2025-1 · Access UK Ltd

    Signed
    23 May 2025
    Value
    £591,933
    Status
    active

Contracting authority & participating public bodies

Moat Homes Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities GB-COH: 17434R Mariner House, Galleon Boulevard, Crossways, Dartford, South East, DA26QEContact name, email, phone

Dispute resolution & review bodies

  • High Court of JusticeReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • ACCESS UK LTDAwarded supplierGB-COH: 2343760 Armstrong Building Oakwood Drive, Loughborough University Science & Enterprise Park, Loughborough, East Midlands, LE11 3QF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.