Official UK procurement notice
COsA Services Contract - Supply, Migration & Mobilisation of a Public Transport Data Management System
Authority: West Yorkshire Combined Authority (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionConfirmation of non-award
The West Yorkshire Combined Authority (WYCA) is seeking a single supplier or consortium of suppliers to provide a new public transport data management system to replace its current existing single system.
The Combined Services and Assets (CoSA) system and database was established in 1999 and is a purpose-built database with Geographical Information System (GIS) functionality. CoSA is a central single data hub which is vital in enabling WYCA to process public transport information to feed multiple outputs, manage assets across the public transport network and manage transport operations.
CoSA receives data from several sources including Bus Service Registrations, Electronic Bus Service Registrations and Operator information.
The contract will be awarded for an Initial period of 4 years with an optional extension of 4 years
CPV: IT services: consulting, software development, Internet and support · Industry specific software package
The lotProcurement structure
single lot · value publishedLot #1Confirmation of non-awardAwardedPublished value£840,000
Confirmation of non-award
Provision of a Combined Services and Assets Database Solution for the processing and administration of public transport information including but not limited to -
- NaPTAN management;
- bus timetable management;
- tender and contract management;
- printed publicity;
- website publicity;
- interfaces between modules and external systems; and
- interfaces to WYCA internal business intelligence and insight systems. This decision identifies a proposed architecture for the procurement to provide this remaining functionality
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 54%
- Scial Value: 10%
- price: 36%
Published award criteria (3)
- Quality: 54%
- Scial Value: 10%
- Price: 36%
- Staff
- Names and qualifications of delivery staff must be submitted
- Shortlisting
- Selection criteria as stated in the procurement documents
- Price carries 36 of 100 points: a 10% discount moves about 3.6 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jan 2021, 15:12 GMT
- Last source update
- 24 May 2024, 11:49 BST
- Authority reference
68040- FTS notice number
2024/S 000-016432- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028999Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
This contract provides a Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets.
This contract will allow the Combined Authority to bespoke develop the system, as we believe the current supplier are the only organisation able to do this. This is to ensure that the system continues to deliver our imminent needs during this interim period whilst still maintaining support and maintenance for the system prior to a re-procurement. This contract award includes bespoke developments to assist in preparing data and functionality to be potentially moved to a new system following a procurement activity. The estimated length of time to carry out a specification design, procurement and extensive testing to successfully implement a working system without any interruption in service to the public is anticipated to be up to 3 years.
As a business-critical system continuity of service during any transfer between providers is essential. It is intended to procure a new provider. Due to the complexity of the numerous data inputs and outputs of the current system, it will be necessary to run any new and current system in parallel whilst a new system is being commissioned and implemented. Any new system will need to be compatible with third party applications used in the delivery of these services. To ensure service continuity, the West Yorkshire Combined Authority has taken the decision to award the Contract to current provider SYSTRA Limited, under Regulation 32 of the Procurement Regulations 2015 who we believe are the only company available in the market at this time capable of maintaining and supporting our bespoke system in its current form without service interruption. Therefore competition is absent for technical reasons.
- Performance terms
Contract performance conditions as stated in the procurement documents
How it was run
Official notice- Submission deadline
- 4 Aug 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
4 Aug 2023 → 24 May 2024 · 2 dates- Submission deadline4 Aug 2023, 12:00 BST
- Notice published24 May 2024, 11:49 BST
Notice history
6 events · 6 releases on Find a Tender · since 27 Jun 2023- Published value published: £840,00027 Jun 2023, 11:54 BST
- Status changed to active27 Jun 2023, 11:54 BST
- Procurement method changed27 Jun 2023, 11:54 BST
- Deadline published: 4 Aug 2023, 12:00 BST27 Jun 2023, 11:54 BST
- Buyer details updated27 Jun 2023, 11:54 BST
- Status changed to unsuccessful24 May 2024, 11:49 BST
Published amendments (3 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Date2.2 · 4 | 4 Aug 2023 | 18 Aug 2023 | +14 d |
| — | Text1.4 · 2 | The contract will be awarded for an Initial period of 4 years with an optional extension of 4 years | The contract will be awarded for an Initial period of 4 years with an optional 6 x 12 month extensions | |
| — | Text1.5 · 2 | Value excluding VAT: £840,000 | Value Excluding Vat: up to £1,440,000 | |
| — | Text1.4 · 2 | Value excluding VAT: £840,000 | Value excluding VAT: £1,800,000 |
This notice is in regard to the deadline for tender submissions being extended to 3pm on 18th August 2023.
2 amendments published without a description.
Routine re-releases (6)
- 2023-07: 1 release · 20 Jul 2023
- 2023-06: 1 release · 27 Jun 2023
- 2021-01: 1 release · 12 Jan 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SYSTRA Limited | £590,000 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Contract 000581-2021-1 · SYSTRA Limited
- Signed
- 18 Dec 2020
- Value
- £590,000
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Systra LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.