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Published 14 Jul 2023, 14:32 BST

Official UK procurement notice

COV - Building Term Services Framework 2023

Official notice

Authority: Coventry City Council (Local council)

Framework agreement6 lotsGoodsOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
+3 moreIndustrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)
 Delivery: West Midlands (UKG33)
Framework ceiling (notional)£5,710,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 16 Aug 2023awarded 29 Sept 2023
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

Coventry City Council ('the Council') is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

CPV: Alarm systems · Burglar and fire alarms · Burglar-alarm systems · Doors · Fire doors · Fire-alarm system installation work · Fire-alarm systems · Kitchen equipment · Kitchen furniture and equipment · Lifts · Sliding doors

How this framework works

From the published notice
Places
up to 1 suppliers · 5 bids received (5.0 per place) · 6 appointed (full)

Lots and requirements (6)Procurement structure

6 lots · no lot values published
Lot #1Building Term Services Framework 2023 - Lot 1CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
31625000 Burglar and fire alarms31625200 Fire-alarm systems31625300 Burglar-alarm systems35121700 Alarm systems39141000 Kitchen furniture and equipment39221000 Kitchen equipment
Lot #2Building Term Services Framework 2023 - Lot 2CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
31625000 Burglar and fire alarms31625200 Fire-alarm systems44221220 Fire doors45312100 Fire-alarm system installation work
Lot #3Building Term Services Framework 2023 - Lot 3CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
39141000 Kitchen furniture and equipment39221000 Kitchen equipment
Lot #4Building Term Services Framework 2023 - Lot 4CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
39141000 Kitchen furniture and equipment39221000 Kitchen equipment
Lot #5Building Term Services Framework 2023 - Lot 5CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
44221200 Doors44221220 Fire doors44221230 Sliding doors
Lot #6Building Term Services Framework 2023 - Lot 6CancelledRenewal

Coventry City Council ("the Council") is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;Lot 1 - Security SystemsLot 2 - Fire Alarms, Sprinkler Systems, Dry Risers and Fire HydrantsLot 3 - Air Conditioning SystemsLot 4 - Kitchen Canopy SystemsLot 5 - Automatic Doors and Barrier SystemsLot 6 - LiftsThe services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units.

Delivery: West Midlands
Extensions: 2 x 1 year extensions after initial 2 year termVariant bids: not allowed
42416100 Lifts

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “COV - Building Term Services Framework 2023” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
14 Jul 2023, 14:32 BST
Last source update
8 Nov 2023, 15:09 GMT
Award evaluation window
16 Aug 2023 – …
Authority reference
COV - 15695
FTS notice number
2023/S 000-033084
Classification (CPV)
Alarm systemsBurglar and fire alarmsBurglar-alarm systemsDoorsFire doorsFire-alarm system installation workFire-alarm systemsKitchen equipmentKitchen furniture and equipmentLifts
+1 moreSliding doors
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-03e225 Find a Tender

How it was run

Official notice
Appointment period ends
16 Aug 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
16 Aug 2023, 12:00 BST

Timeline

16 Aug 2023 → 8 Nov 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    16 Aug 2023, 12:00 BST
  2. Bids opened
    16 Aug 2023, 12:00 BST
  3. Notice published
    8 Nov 2023, 15:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Nov 2023, 15:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 55 from SMEs
Contracts signed 6latest 29 Sept 2023

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £670,200, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • COV - Building Term Services Framework 2023 - Lot 1

    Signed
    29 Sept 2023
    Value
    ceiling above
    Status
    active

  • COV - Building Term Services Framework 2023 Lot 2

    Signed
    29 Sept 2023
    Value
    £1,496,000
    Status
    active

  • COV - Building Term Services Framework 2023 Lot 3

    Signed
    29 Sept 2023
    Value
    £1,072,000
    Status
    active

  • COV - Building Term Services Framework 2023 Lot 4

    Signed
    29 Sept 2023
    Value
    £155,600
    Status
    active

  • COV - Building Term Services Framework 2023 Lot 5

    Signed
    29 Sept 2023
    Value
    ceiling above
    Status
    active

  • COV - Building Term Services Framework 2023 Lot 6

    Signed
    29 Sept 2023
    Value
    £856,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic5——

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

6 commercial parties on the notice
  • AC Building Services LtdFramework contractor09352166 Unit 6 Hollywood Trading Estate, Dark Lane, Birmingham, B47 5BN, Birmingham, West Midlands
  • Concept Elevators (UK) LtdFramework contractor07779086 Concept House, Jerome Road, Norton Canes, Staffordshire, WS11 9UE, Staffordshire, West Midlands
  • Dorwingear LtdFramework contractor1194647 107 Hospital Street, Birmingham, B19 3XB, Birmingham, West Midlands, B19 3XB
  • Ingot Ventilation Services LtdFramework contractor05409382 419 St James Lane, Coventry, CV3 3GZ, Coventry, West Midlands
  • Midland Fire Security Services LtdFramework contractor03846886 Unit 7, Grange Farm, Belmot Road, Burton on Trent, Staffs, DE13 9HJ, Burton on Trent, West Midlands
  • Status Alarms LtdFramework contractor01592643 Venture House, 1 - 2 Holbrook Lane, Holbrooks, Coventry, CV6 4AF, Coventry, West Midlands, CV6 4AF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.