Find a TenderAwardedContract termination notice

Published 24 Mar 2025, 11:18 GMT

Official UK procurement notice

COV - Ice Cream Trading Concession - Godiva Festival 2025

Authority: Coventry City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcession

Sectors: Food, beverages, tobacco and related products (15)Business Services & Consultancy (79) Delivery: West Midlands (UKG33)

Concession value (operator's revenue)£12,000operator revenue, not the authority's budget

Submissions closed 7 Apr 2025awarded 7 May 2025

Awarded to CEC ICE CREAM GROUP LTD

Contract term 1 yrends 1 May 2026 · starts 1 May 2025

What is being bought

Published requirement description

Coventry City Council is procuring a supplier for an ice cream concession at Godiva Festival 2025.

CPV: Event services · Ice cream · Ice cream and similar products

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 yrPublished value£12,000

Contract period: 1 May 2025 – 1 May 2026 (1 yr)Value: £12,000 exc. VAT · £14,200 inc. VAT

Delivery: West Midlands

15555000 Ice cream and similar products 15555100 Ice cream 79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: The Council intends to award the Contract, wholly or in part, on the basis of most advantageous offer to the Council. Technical/Quality will account for 20.00% of the evaluation and will be based on the responses to the technical criteria outlined in the RFQ/ITT. Net price will account for 80.00% of the evaluation.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 24 Mar 2025, 11:18 GMT
Last source update: 23 Jun 2026, 11:32 BST
Authority reference: COV - 22028
FTS notice number: 2025/S 000-010859
Latest notice: Contract termination notice (UK11)
Classification (CPV): Event servicesIce creamIce cream and similar products
Delivery area: West Midlands (UKG33)
Official registry OCID: ocds-h6vhtk-04f7cb Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 7 Apr 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Please register via the Council's e-procurement system - CSW-JETS in-tendhost.co.uk/csw-jets ↗

CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.

Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils’/Authorities’ opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.

Timeline

24 Mar 2025 → 23 Jun 2026 · 4 dates

Tender notice published
24 Mar 2025, 11:18 GMT
Submission deadline
7 Apr 2025, 13:00 BST
Contract starts
1 May 2025
Latest notice published127 days ago
23 Jun 2026, 11:32 BST

Notice history

4 events · 3 releases on Find a Tender · since 24 Mar 2025

Tender notice published
24 Mar 2025, 11:18 GMT
UK4
Contract details notice published
8 May 2025, 13:20 BST
UK7
Status changed to complete
8 May 2025, 13:20 BST
Contract termination notice published
23 Jun 2026, 11:32 BST
UK11

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £12,0001 contract exc. VAT

Contracts signed 1latest 7 May 2025

Awarded to	Value	Date	Status
CEC ICE CREAM GROUP LTD	£12,000 †	—	Awarded

Contracts

Contract 1 · CEC ICE CREAM GROUP LTD
Signed
7 May 2025
Value
£12,000
Period
12 May 2025 – 30 Apr 2026
Status
terminated
Final value
£12,000
Termination
contractCompleted

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Bidders & participating suppliers

1 commercial party on the notice

CEC ICE CREAM GROUP LTDAwarded supplierGB-COH: 16090707GB-PPON: PJWD-4387-PHXX 12 Bayton Road, Coventry, West Midlands, CV7 9EJContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract termination notice contractContract termination noticeUK11Contract termination notice on Find a Tender23 Jun 2026, 11:32 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 May 2025, 13:20 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender24 Mar 2025, 11:18 GMT