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Published 28 Oct 2022, 14:40 BST

Official UK procurement notice

COV- Maintenance and Replacement of Artificial Sports Pitches and Playground Safety Surfaces

Official notice

Authority: Coventry City Council (Local council)

Framework agreementServicesOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG33)
Framework ceiling (notional)£455,000framework ceiling, not attributable revenue
Submissions closed 30 Nov 2022awarded 13 Jan 2023
Framework period 2 yrsends 2 Jan 2025 · extension options published · starts 3 Jan 2023

What is being bought

Published requirement description

Coventry City Council are procuring for a provider to offer repair, maintenance and replacement of artificial sports pitches and playground safety surfaces.

CPV: Flatwork for sports fields · Repair work on sports fields · Sports fields maintenance services

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
Framework period
2 yrs from 3 Jan 2023, N/A

The lotProcurement structure

single lot · no lot value published
Lot #1Coventry City Council have a requirement for the maintenance of artificial sports…AwardedRenewal 2 yrs

Coventry City Council have a requirement for the maintenance of artificial sports pitches and playground safety surfaces. The service is currently delivered by Dura-Sport Limited for maintenance and small repairs. There is currently no contract in place for major repairs and replacements and therefore carried out by obtaining quotations. A new contract is being sought for the provision of maintenance and replacements of artificial sport pitches and playground safety surfaces.

Contract period: 3 Jan 2023 – 2 Jan 2025 (2 yrs)
Delivery: West Midlands
Extensions: Two 12 month extensions availableVariant bids: not allowed
45236110 Flatwork for sports fields45236119 Repair work on sports fields

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
What this means for your bid
  • “COV- Maintenance and Replacement of Artificial Sports Pitches and…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
28 Oct 2022, 14:40 BST
Last source update
13 Jan 2023, 12:09 GMT
Award evaluation window
30 Nov 2022 – …
Authority reference
COV - 14866
FTS notice number
2023/S 000-001088
Classification (CPV)
Flatwork for sports fieldsRepair work on sports fieldsSports fields maintenance services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-037d4d Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
30 Nov 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
30 Nov 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets ↗

Timeline

30 Nov 2022 → 13 Jan 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    30 Nov 2022, 12:00 GMT
  2. Bids opened
    30 Nov 2022, 12:00 GMT
  3. Contract starts
    3 Jan 2023
  4. Notice published
    13 Jan 2023, 12:09 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Jan 2023, 12:09 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 22 from SMEs
Contracts signed 1latest 13 Jan 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • COV - Maintenance and Replacement of Artificial Sports Pitches and Playground Safety Surfaces

    Signed
    13 Jan 2023
    Value
    —
    Period
    … – 2 Jan 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic2—£0 – £455,000

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice
  • Dura-Sport LtdFramework contractor03018525 West Point, West Avenue, Wigston, Leicester, East Midlands, LE18 2FF

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.