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Published 5 Apr 2022, 14:44 BST

Official UK procurement notice

COV - Short Term Residential Reablement Services (20 block bed provision)

Official notice

Authority: Coventry City Council (Local council)·Consortium: 2 public authorities

Framework agreement9 lotsServicesOpen procedureSME suitableMax 2 lots to bid
Sectors: Health & Social Care (85) Delivery: UKWest Midlands (UKG33)
Framework ceiling (notional)£15,000,000total for 9 lots · framework ceiling, not attributable revenue
Submissions closed 12 Jun 2023awarded 25 Sept 2023
Lots 9max 2 to bid

What is being bought9 lots · detail below

Published requirement description

In 2022, Coventry City Council commissioned block and spot bed provision for Short Term Residential Reablement Services through a tender process for a Framework of providers. The Framework operates under the Light Touch Regime under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations. As detailed in the tender process, the Council reserve the right to re-open the Framework when service need requires. This tender process is the re-opening of the Framework to commission further in-city (Coventry) residential block bed provision. The total number of residential block beds is 20. The breakdown of block bed provision 5 x 4 blocks. Only 3 of the 5 available Blocks were awarded (ie 12 beds)

CPV: Health and social work services · Social work and related services

How this framework works

From the published notice
Bids received
19 bids received · 5 suppliers appointed

Lots and requirements (9)Procurement structure

9 lots · 3 with a published value · a supplier may bid for at most 2 of them · evaluation weights differ by lot
Lot #1Residential block beds UK, West MidlandsPublished value£10,372,732

Lot 1 Residential block beds 29 block beds in total

Delivery: UK, West Midlands · Coventry
85000000 Health and social work services
Lot #2Dementia block beds UK, West MidlandsPublished value£2,697,202

Lot 2 Dementia block beds 7 block beds in total

Delivery: UK, West Midlands · Coventry
85000000 Health and social work services
Lot #3Residential spot UK, West MidlandsPublished value£1,922,400

Lot 3a Residential spot As required to supplement the block provision

Delivery: UK, West Midlands · Coventry
85000000 Health and social work services
Lot #4Dementia spot UKLot estimate not published

Lot 3b Dementia spot As required to supplement the block provision

Delivery: UK · Coventry
85000000 Health and social work services
Lot #5Lot 1 - 1 x 4 block bedCancelledRenewal West MidlandsLot estimate not published
Delivery: West Midlands
Extensions: Framework commencement – 17th October 2022Commencement Date under this tender process - re-opening of the Framework - 2nd October 2023Framework end date – 16th October 2026 (initial 4 year term - 3 years for this process from the re-opening of the Framework)Extension option 1 - 16 October 2028 (2 years)Extension option 2 - 16 October 2030 (2 years)Extension option 3 - 16 October 2032 (2 yearsVariant bids: allowed
85300000 Social work and related services
Lot #6Lot 2 - 1 x 4 block bedCancelledRenewal West MidlandsLot estimate not published
Delivery: West Midlands
Extensions: Framework commencement – 17th October 2022Commencement Date under this tender process - re-opening of the Framework - 2nd October 2023Framework end date – 16th October 2026 (initial 4 year term - 3 years for this process from the re-opening of the Framework)Extension option 1 - 16 October 2028 (2 years)Extension option 2 - 16 October 2030 (2 years)Extension option 3 - 16 October 2032 (2 yearsVariant bids: allowed
85300000 Social work and related services
Lot #7Lot 3 - 1 x 4 block bedCancelledRenewal West MidlandsLot estimate not published
Delivery: West Midlands
Extensions: Framework commencement – 17th October 2022Commencement Date under this tender process - re-opening of the Framework - 2nd October 2023Framework end date – 16th October 2026 (initial 4 year term - 3 years for this process from the re-opening of the Framework)Extension option 1 - 16 October 2028 (2 years)Extension option 2 - 16 October 2030 (2 years)Extension option 3 - 16 October 2032 (2 yearsVariant bids: allowed
85300000 Social work and related services
Lot #8Lot 4 - 1 x 4 block bedRenewal West MidlandsLot estimate not published
Delivery: West Midlands
Extensions: Framework commencement – 17th October 2022Commencement Date under this tender process - re-opening of the Framework - 2nd October 2023Framework end date – 16th October 2026 (initial 4 year term - 3 years for this process from the re-opening of the Framework)Extension option 1 - 16 October 2028 (2 years)Extension option 2 - 16 October 2030 (2 years)Extension option 3 - 16 October 2032 (2 yearsVariant bids: allowed
85300000 Social work and related services
Lot #9Lot 5 - 1 x 4 block bedRenewal West MidlandsLot estimate not published
Delivery: West Midlands
Extensions: Framework commencement – 17th October 2022Commencement Date under this tender process - re-opening of the Framework - 2nd October 2023Framework end date – 16th October 2026 (initial 4 year term - 3 years for this process from the re-opening of the Framework)Extension option 1 - 16 October 2028 (2 years)Extension option 2 - 16 October 2030 (2 years)Extension option 3 - 16 October 2032 (2 yearsVariant bids: allowed
85300000 Social work and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
5 · Lot 1 - 1 x 4 block bed56.2530
6 · Lot 2 - 1 x 4 block bed4526.86
7 · Lot 3 - 1 x 4 block bed4526.86
What this means for your bid
  • Price carries 26.9–30 points depending on the lot; most lots put it at 26.9 points.
  • “COV - Short Term Residential Reablement Services (20 block bed…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
5 Apr 2022, 14:44 BST
Last source update
25 Sept 2023, 16:22 BST
Award evaluation window
12 Jun 2023 – …
Authority reference
COV - 16001
FTS notice number
2023/S 000-028240
Classification (CPV)
Health and social work servicesSocial work and related services
Delivery area
UKWest Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-032a41 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost/co.uk/csw-jets ↗

Appointment period ends
12 Jun 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
12 Jun 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets ↗

Timeline

12 Jun 2023 → 25 Sept 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    12 Jun 2023, 12:00 BST
  2. Bids opened
    12 Jun 2023, 12:01 BST
  3. Notice published
    25 Sept 2023, 16:22 BST

Notice history

5 events · 4 releases on Find a Tender · since 27 Jan 2023
  1. Status changed to complete
    27 Jan 2023, 11:09 GMT
  2. Status changed to active
    11 May 2023, 09:34 BST
  3. Deadline moved to 12 Jun 2023, 12:00 BST
    11 May 2023, 09:34 BST
    +396 days · was 12 May 2022, 12:00 BST
  4. Buyer details updated
    11 May 2023, 09:34 BST
  5. Status changed to complete
    25 Sept 2023, 16:22 BST
Routine re-releases (4)
  • 2022-04: 1 release · 5 Apr 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 196 from SMEs
Contracts signed 5latest 25 Sept 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Short Term Residential Reablement Services (block bed provision)

    Signed
    25 Sept 2023
    Value
    £1,218,199
    Status
    active

  • Short Term Residential Reablement Services (block bed provision)

    Signed
    25 Sept 2023
    Value
    £2,721,520
    Status
    active

  • Residential block beds

    Signed
    7 Oct 2022
    Value
    —
    Status
    active

  • Residential block beds

    Signed
    7 Oct 2022
    Value
    —
    Status
    active

  • Contract 002569-2023-COV - 9545-3

    Signed
    7 Oct 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
19bids · 6 electronic6—£6,631,686 – £10,566,170

Contracting authority & participating public bodies

2 public bodies on the notice

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.