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Published 22 Sept 2021, 15:23 BST

Official UK procurement notice

CP1995-20 Hardware (Laptops and Peripherals) Contract

Official notice

Authority: Devon County Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: South West (UKK)
Awarded value£12,000,000published contract · exc. VAT
Submissions closed 26 Oct 2021awarded 6 Dec 2021
Awarded to Specialist Computer Centres Plc

What is being bought

Published requirement description

Devon County Council (DCC) invited tender submissions from industry accredited

technology suppliers for replacement of our existing IT Hardware contract which is finishing

at the end of 2021.

Devon is undertaking a corporate-wide Transformation programme and as part of this

programme there is a Digital Transformation stream which involves the use and

implementation of Microsoft led technology. The scope of which will encompass a complete

refresh of our end user compute estate via a Device Replacement project using Microsoft

Managed Desktop (MMD) devices.

The Authority also requires the supplier to deliver devices to employees homes or satellite

locations and so this project will require project management, administration, logistics and

user support to ensure that staff receive the most appropriate device types, that these are

efficiently delivered, that staff are supported to ensure they immediately benefit from the

new devices, and that ‘legacy’ (i.e. currently deployed, ‘old’) devices are recovered and

disposed of, including the secure disposal of any persistent data storage media. The Council

therefore also wants to procure support services to assist in the successful implement of the

Project.

The Procurement is being procured by the Authority for the benefit of the Authority and maybe used by Partner Organisation - The Devon & Cornwall Procurement Partnership (D&CPP). No Partner business is guaranteed for this contract.

CPV: Computer equipment and supplies

The lotProcurement structure

single lot · no lot value published
Lot #1The Council’s internal IT hardware service currently provides laptops and associatedAwarded

The Council’s internal IT hardware service currently provides laptops and associated

equipment for use by the Council’s staff and some partner organisations.

The Council is seeking a partner to supply approximately 5000 end user compute devices

(roughly 90% of which are laptops), peripherals and associated equipment.

The majority of these will need to be MMD compatible devices to support the above mentioned Device Replacement project. In addition to this, during the early phases of the

project, there will be a need to supply non-MMD devices to support the current BAU

hardware service.

The Authority also requires the supplier to deliver devices to employees homes or satellite

locations and so this project will require project management, administration, logistics and

user support to ensure that staff receive the most appropriate device types, that these are

efficiently delivered, that staff are supported to ensure they immediately benefit from the

new devices, and that ‘legacy’ (i.e. currently deployed, ‘old’) devices are recovered and

disposed of, including the secure disposal of any persistent data storage media. The Council

therefore also wants to procure support services to assist in the successful implement of the

Project.

Delivery: South West · Mainly across the county of Devon.
Extensions: Initial contract term 3-years (36-months) with the option to extend for a further 2 x 24-months (total contract term seven years) at the discretion of the AuthorityVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: 65
  • Price: 35
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Sept 2021, 15:23 BST
Last source update
22 Dec 2021, 10:38 GMT
Award evaluation window
26 Oct 2021 – …
Authority reference
DN569347
FTS notice number
2021/S 000-032020
Classification (CPV)
Computer equipment and supplies
Delivery area
South West (UKK)
Official registry OCID
ocds-h6vhtk-02e398 Find a Tender
Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the

Public Contracts Regulations 2015.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
26 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

supplyingthesouthwest.org.uk ↗

Timeline

26 Oct 2021 → 22 Dec 2021 · 3 dates
  1. Submission deadline
    26 Oct 2021, 12:00 BST
  2. Bids opened
    26 Oct 2021, 12:00 BST
  3. Notice published
    22 Dec 2021, 10:38 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Dec 2021, 10:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £12,000,0001 contract exc. VAT
Bids received 73 from SMEs
Contracts signed 1latest 6 Dec 2021
Awarded toValueDateStatus
Specialist Computer Centres Plc£12,000,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Council’s internal IT hardware service currently provides laptops and associated7bids · 7 electronic3——
Whole notice———£4,500,000 – £6,000,000

Contracting authority & participating public bodies

Devon County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Topsham Road, Exeter, South West, EX2 4QDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High CourtReview body LONDONContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.