Official UK procurement notice
CSC25030 Holiday Activities and Food Programme (HAF) 2025
Authority: Torbay Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionTorbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025.
The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays.
The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it's expected that roughly 20-25% of those eligible will take up the offer per School Holiday.
To ensure spread of provision across the Torbay Area, the Authority expects there to be at least 7 projects in Torquay, 7 in Paignton and 2 in Brixham. Torbay Council are seeking some applications to specifically cater towards the older cohort (13- to 16-year-olds), it is anticipated that there will be at least 2 projects delivered to this cohort. Torbay Council are also seeking applications for children with complex SEND, it is anticipated that there will be 1 project delivered to this cohort. Within those projects the provider is expected to cater for and provide adequate resources and support for children and young people that may be part of the vulnerable group categories.
CPV: Children's holiday-camp services · Other community, social and personal services · Social work and related services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£400,500 together)Lot #1Torquay Based SitesAwardedPublished value£147,000
Lot 1 - HAF provision at Torquay Based Sites - a minimum provision of seven
Lot #2Paignton Based SitesAwardedPublished value£147,000
Lot 2 - HAF provision at Paignton Based Sites - a minimum provision of seven
Lot #3Brixham Based SitesAwardedPublished value£42,000
Lot 3 - HAF provision at Brixham Based Sites - a minimum provision of two.
Lot #4Provision for 13-16 year oldsAwardedPublished value£42,000
Lot 4 - Specific HAF provision for 13-16 year olds - a minimum provision of two
Lot #5Provision for Children with Complex SendAwardedPublished value£22,500
Lot 5 - Specific HAF provision at for Children with Complex SEND - a minimum provision of one
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Apr 2025, 13:34 BST
- Last source update
- 24 Jul 2025, 12:14 BST
- Authority reference
CSC25030- FTS notice number
2025/S 000-016229- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05059eFind a Tender
How it was run
Official notice- Submission deadline
- 2 Jun 2025, 12:00 BST
- Electronic submission
- Allowed
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
Timeline
22 Apr 2025 → 28 Jul 2025 · 4 dates- Tender notice published22 Apr 2025, 13:34 BST
- Submission deadline2 Jun 2025, 12:00 BST
- Latest notice published24 Jul 2025, 12:14 BST
- Contract starts28 Jul 2025
Notice history
3 events · 2 releases on Find a Tender · since 22 Apr 2025- Tender notice published22 Apr 2025, 13:34 BSTUK4
- Contract details notice published24 Jul 2025, 12:14 BSTUK7
- Status changed to complete24 Jul 2025, 12:14 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Torquay Based Sites1 award | |||
| ACHIEVE4ALL LTDSME, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Play TorbaySME, SHEAR SOCCER LTDSME, Sporty Stars Torbay & South HamsSMEjoint award | £130,300 † | — | Awarded |
| Lot 2 · Paignton Based Sites1 award | |||
| Imagine - Torbay Multicultural Group CICVCSE, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Play TorbaySME, Plymouth Argyle Community TrustSME, SHEAR SOCCER LTDSME +1 morejoint award | £117,570 † | — | Awarded |
| Lot 3 · Brixham Based Sites1 award | |||
| Plymouth Argyle Community TrustSME, Sporty Stars Torbay & South HamsSMEjoint award | £36,070 † | — | Awarded |
| Lot 4 · Provision for 13-16 year olds1 award | |||
| PRO-COACHING EDUCATION LIMITEDSME, Sporty Stars Torbay & South HamsSMEjoint award | £31,850 † | — | Awarded |
| Lot 5 · Provision for Children with Complex Send1 award | |||
| TALEBLAZERS CICSMEVCSE, Turning HeadsVCSEjoint award | £36,405 † | — | Awarded |
Contracts
Lot 1 - Torquay Bases Sites · ACHIEVE4ALL LTDSME, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Play TorbaySME, SHEAR SOCCER LTDSME, Sporty Stars Torbay & South HamsSME
- Signed
- 14 Jul 2025
- Value
- £130,300
- Period
- 28 Jul 2025 – 28 Jan 2026
- Status
- active
- Options
- Changes to the Contract are permitted where: the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and the value of the change does not exceed 50% of the total contract; and the change does not alter the scope or nature of the contract; and the duration of the Contract is not extended beyond the tendered term.
Lot 2 - Paignton Based Sites · Imagine - Torbay Multicultural Group CICVCSE, KINETIC SPORTS GROUP LIMITEDSME, PRO-COACHING EDUCATION LIMITEDSME, Play TorbaySME, Plymouth Argyle Community TrustSME, SHEAR SOCCER LTDSME +1 more
- Signed
- 14 Jul 2025
- Value
- £117,570
- Period
- 28 Jul 2025 – 28 Jan 2026
- Status
- active
- Options
- Changes to the Contract are permitted where: the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and the value of the change does not exceed 50% of the total contract; and the change does not alter the scope or nature of the contract; and the duration of the Contract is not extended beyond the tendered term.
Lot 3 - Brixham Based Sites · Plymouth Argyle Community TrustSME, Sporty Stars Torbay & South HamsSME
- Signed
- 14 Jul 2025
- Value
- £36,070
- Period
- 28 Jul 2025 – 28 Jan 2026
- Status
- active
- Options
- Changes to the Contract are permitted where: the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and the value of the change does not exceed 50% of the total contract; and the change does not alter the scope or nature of the contract; and the duration of the Contract is not extended beyond the tendered term.
Lot 4 - Provison for 13-16 year olds · PRO-COACHING EDUCATION LIMITEDSME, Sporty Stars Torbay & South HamsSME
- Signed
- 14 Jul 2025
- Value
- £31,850
- Period
- 28 Jul 2025 – 28 Jan 2026
- Status
- active
- Options
- Changes to the Contract are permitted where: the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and the value of the change does not exceed 50% of the total contract; and the change does not alter the scope or nature of the contract; and the duration of the Contract is not extended beyond the tendered term.
Lot 5 - Provision for Children with Complex SEND · TALEBLAZERS CICSMEVCSE, Turning HeadsVCSE
- Signed
- 14 Jul 2025
- Value
- £36,405
- Period
- 28 Jul 2025 – 26 Jan 2026
- Status
- active
- Options
- Changes to the Contract are permitted where: the change does not result in the total value of the Contract exceeding the spend threshold for the tender process undertaken; and the value of the change does not exceed 50% of the total contract; and the change does not alter the scope or nature of the contract; and the duration of the Contract is not extended beyond the tendered term.
Contracting authority & participating public bodies
Bidders & participating suppliers
11 commercial parties on the notice- Achieve4All LtdAwarded supplier
- Imagine - Torbay Multicultural Group CICAwarded supplier
- Kinetic Sports Group LimitedAwarded supplier
- Play TorbayAwarded supplier
- Plymouth Argyle Football in the Community TrustAwarded supplier
- Pro-Coaching Education LimitedAwarded supplier
- Shear Soccer LtdAwarded supplier
- Sound Communities Community Interest TrustAwarded supplier
- Sporty Stars Torbay & South HamsAwarded supplier
- Taleblazers CICAwarded supplier
- Turning Heads-Changing Perceptions and Lives CICAwarded supplier
Official documents & specifications (6)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender