Official UK procurement notice
CSKL & TPPL VEHICLE RENTAL FRAMEWORK 2021
Authority: Kent County Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionCSKL invited tenders for organisations to participate in a 48-month Framework Agreement (‘the Agreement’) for the rental of vehicles, including passenger cars, accessible/non-accessible minibuses/coaches, light/medium commercials, heavy goods vehicles, and car clubs/pool car schemes. The Agreement will be used by CSKL and may be used by a wide range of Contracting Authorities within the UK. This includes, but is not limited to, the definable groups of contracting authorities in the links provided in the original contract notice (2021/S 000-007133 VI.3 Additional information) associated with this procurement.
The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from www.tppl.co.uk/about-us/our-members/ ↗.
- Recurrence: 48 months from publication of this contract notice.
CPV: Articulated buses · Buses and coaches · Double-decker buses · Heavy-duty motor vehicles · Hire · Motor vehicles · Motor vehicles for the transport of 10 or more persons · Motor vehicles for the transport of fewer than 10 persons · Motor vehicles for the transport of goods · Passenger cars · Road-sweeping vehicles · Vans · +2 more
How this framework works
From the published notice- Bids received
- 26 bids on the busiest of 5 lots · 43 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £30,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Cars and light commercial vehicle rental < 365 daysAwardedPublished value£40,000,000
Hire of Passenger Cars and Light Commercial Vehicles including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes on/off road 4x4 vehicles up to 3.5 tonne, and the hire of vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot #2Converted accessible and non-accessible minibuses and coaches 5-72 seatsAwardedPublished value£10,000,000
Hire of Welfare Buses Coaches with 5 and up to 72 seats including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuel. Accessible/non-accessible welfare buses will be van or coach-built. Coaches can be articulated, double or single decked or any other body type an authority may require. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot #3Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.Awardedceiling above
Hire of Medium Commercial Vehicles (MCVs) from 3.5 tonnes to 12.5 tonnes, Hire of Sweepers, including pedestrian, sub-compact, compact, mid-size and truck-mounted (up to 18.5 tonnes). Hire of Heavy Goods Vehicles up to 44t. Vehicles hired may operate on Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Biofuels or any other alternative powered drivetrain.
Hire of medium commercial vehicles can include vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.
Hire of heavy goods vehicles can include those with specialist and municipal bodies and conversions including but not limited to tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, generators, temporary lighting and any other body type an Authority may require including associated trailers. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot #4Cars and light commercial vehicle long-term and flexible rental 365 days to 3 yearsAwardedceiling above
Hire of Passenger Cars and Light Commercial Vehicles on a longer-term and/or flexible duration. To include vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes on/off road 4x4 vehicles up to 3.5 tonne, and the hire of vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
Lot #5Car clubs and pool car schemes, including travel management systems and packagesAwardedPublished value£10,000,000
Car clubs and pool car schemes, including travel management systems and packages.
Access to, or creation of car club schemes as required by an Authority. Types of schemes can include (but are not limited to) dedicated schemes, for which vehicles are dedicated only for use by the Authority. Access to publicly available schemes for the Authority. An Authority could seek a blended or mixed scheme comprising a combination of dedicated and publicly accessible vehicles. Alternatively, an Authority can engage with the supplier to use their software and systems to create a scheme using the Authority’s existing vehicles and infrastructure.
Vehicle types to be available under schemes includes (but is not limited to) Passenger Cars and Light Commercial Vehicles including those operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuels. Includes on/off road 4x4 vehicles up to 3.5 tonne. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 40%
- Cost Submission: 60%
Published award criteria (2)
- Quality: 40
- Cost Submission: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “CSKL & TPPL VEHICLE RENTAL FRAMEWORK 2021” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 48 months from publication of this contract notice.
- First published
- 7 Apr 2021, 16:32 BST
- Last source update
- 17 Jun 2021, 09:15 BST
- Award evaluation window
- 10 May 2021 – …
- Authority reference
TPPLCSKL02- FTS notice number
2021/S 000-013705- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a34eFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
CSKL incorporated a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the Framework Agreement before it was executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
Publisher note: The Agreement may be used by all other Eligible Bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided in the original contract notice (2021/S 000-007133 VI.3 Additional information) associated with this procurement. The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=603002198 GO Reference: GO-2021616-PRO-18413512
How it was run
Official notice- Appointment period ends
- 10 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 10 May 2021, 12:05 BST
Timeline
10 May 2021 → 17 Jun 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown10 May 2021, 12:00 BST
- Bids opened10 May 2021, 12:05 BST
- Notice published17 Jun 2021, 09:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete17 Jun 2021, 09:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £30,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Cars and light commercial vehicle rental
- Signed
- 15 Jun 2021
- Value
- £40,000,000
- Status
- active
Cars and light commercial vehicle rental
- Signed
- 15 Jun 2021
- Value
- £40,000,000
- Status
- active
Cars and light commercial vehicle rental
- Signed
- 15 Jun 2021
- Value
- £40,000,000
- Status
- active
Converted accessible and non-accessible minibuses and coaches 5-72 seats
- Signed
- 15 Jun 2021
- Value
- £10,000,000
- Status
- active
Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.
- Signed
- 15 Jun 2021
- Value
- ceiling above
- Status
- active
Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.
- Signed
- 15 Jun 2021
- Value
- ceiling above
- Status
- active
Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.
- Signed
- 15 Jun 2021
- Value
- ceiling above
- Status
- active
Cars and light commercial vehicle long-term and flexible rental 365 days to 3 years
- Signed
- 15 Jun 2021
- Value
- ceiling above
- Status
- active
Car clubs and pool car schemes, including travel management systems and packages
- Signed
- 15 Jun 2021
- Value
- £10,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cars and light commercial vehicle rental < 365 days | 26bids · 26 electronic | — | — | — |
| 2 · Converted accessible and non-accessible minibuses and coaches 5-72 seats | 8bids · 8 electronic | — | — | — |
| 3 · Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t. | 25bids · 25 electronic | — | — | — |
| 4 · Cars and light commercial vehicle long-term and flexible rental 365 days to 3 years | 23bids · 23 electronic | — | — | — |
| 5 · Car clubs and pool car schemes, including travel management systems and packages | 5bids · 5 electronic | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- AMediation bodyReview contact point
Framework contractors & participating bidders
46 commercial parties on the notice- ACL Hire LimitedFramework contractor
- ADAPTED VEHICLE HIRE LIMITEDFramework contractor
- ALD AUTOMOTIVE LIMITEDFramework contractor
- ARNOLD CLARK FINANCE LIMITEDFramework contractor
- AVIS BUDGET UK LIMITEDFramework contractor
- BESPOKE TRAFFIC AND HIGHWAY SOLUTIONS LIMITEDFramework contractor
- BUCHER MUNICIPAL LIMITEDFramework contractor
- C.P. DAVIDSON & SONS LIMITEDFramework contractor
- CAR HIRE (DAY OF SWANSEA) LIMITEDFramework contractor
- CLOSE BROTHERS VEHICLE HIRE LIMITEDFramework contractor
Show 36 more suppliers
- CMS HIRE LIMITEDFramework contractor
- CO-WHEELS CAR CLUB COMMUNITY INTEREST COMPANYFramework contractor
- Car Hire (Days of Swansea) LtdFramework contractor
- DAWSONGROUP BUS AND COACH LIMITEDFramework contractor
- DAWSONGROUP SWEEPERS LIMITEDFramework contractor
- DAWSONGROUP VANS LIMITEDFramework contractor
- ENDURANCE VEHICLE SOLUTIONS LIMITEDFramework contractor
- ENTERPRISE RENT-A-CAR UK LIMITEDFramework contractor
- Econ Engineering LtdFramework contractor
- FIVEWAYS MUNICIPAL VEHICLE HIRE LIMITEDFramework contractor
- FREE2MOVE NEW MOBILITY UK LTDFramework contractor
- GLOBAL GO! LTDFramework contractor
- Go Plant Fleet Services LtdFramework contractor
- HIRECO (TL) LIMITEDFramework contractor
- HIYACAR LIMITEDFramework contractor
- JAMES A. CUTHBERTSON, LIMITEDFramework contractor
- L & F PLANT HIRE COMPANY LIMITED (T/A Tipperhire)Framework contractor
- L & F PLANT HIRE COMPANY LIMITED (T/A Tipperhire)Framework contractor
- LIMESQUARE VEHICLE RENTAL LIMITEDFramework contractor
- London Hire LimitedFramework contractor
- London Hire LtdFramework contractor
- MINSTER SELF-DRIVE LIMITEDFramework contractor
- MUNIHIRE LIMITEDFramework contractor
- Multevo LimitedFramework contractor
- N.D. BROWN LIMITEDFramework contractor
- NORTHGATE VEHICLE HIRE LIMITEDFramework contractor
- PROHIRE LIMITEDFramework contractor
- RIVERSIDE TRUCK RENTAL LIMITEDFramework contractor
- Romaquip LtdFramework contractor
- SCOT GROUP LIMITED (T/A Thrifty Car Rental)Framework contractor
- SPECIALIST FLEET SERVICES LIMITEDFramework contractor
- Scarab Sweepers LimitedFramework contractor
- Trash UK LimitedFramework contractor
- VMS (FLEET MANAGEMENT) LIMITEDFramework contractor
- WARREN ACCESS LIMITEDFramework contractor
- WEST WALLASEY CAR HIRE LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria