Find a TenderAwarded
Published 7 Apr 2021, 16:32 BST

Official UK procurement notice

CSKL & TPPL VEHICLE RENTAL FRAMEWORK 2021

Official notice

Authority: Kent County Council (Local council)

Framework agreement5 lotsGoodsOpen procedure
Framework ceiling (notional)£120,000,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 10 May 2021awarded 15 Jun 2021
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

CSKL invited tenders for organisations to participate in a 48-month Framework Agreement (‘the Agreement’) for the rental of vehicles, including passenger cars, accessible/non-accessible minibuses/coaches, light/medium commercials, heavy goods vehicles, and car clubs/pool car schemes. The Agreement will be used by CSKL and may be used by a wide range of Contracting Authorities within the UK. This includes, but is not limited to, the definable groups of contracting authorities in the links provided in the original contract notice (2021/S 000-007133 VI.3 Additional information) associated with this procurement.

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from www.tppl.co.uk/about-us/our-members/ ↗.

  • Recurrence: 48 months from publication of this contract notice.

CPV: Articulated buses · Buses and coaches · Double-decker buses · Heavy-duty motor vehicles · Hire · Motor vehicles · Motor vehicles for the transport of 10 or more persons · Motor vehicles for the transport of fewer than 10 persons · Motor vehicles for the transport of goods · Passenger cars · Road-sweeping vehicles · Vans · +2 more

How this framework works

From the published notice
Bids received
26 bids on the busiest of 5 lots · 43 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £30,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Cars and light commercial vehicle rental < 365 daysAwardedPublished value£40,000,000

Hire of Passenger Cars and Light Commercial Vehicles including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes on/off road 4x4 vehicles up to 3.5 tonne, and the hire of vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
Lot #2Converted accessible and non-accessible minibuses and coaches 5-72 seatsAwardedPublished value£10,000,000

Hire of Welfare Buses Coaches with 5 and up to 72 seats including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuel. Accessible/non-accessible welfare buses will be van or coach-built. Coaches can be articulated, double or single decked or any other body type an authority may require. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
Lot #3Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.Awardedceiling above

Hire of Medium Commercial Vehicles (MCVs) from 3.5 tonnes to 12.5 tonnes, Hire of Sweepers, including pedestrian, sub-compact, compact, mid-size and truck-mounted (up to 18.5 tonnes). Hire of Heavy Goods Vehicles up to 44t. Vehicles hired may operate on Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Biofuels or any other alternative powered drivetrain.

Hire of medium commercial vehicles can include vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.

Hire of heavy goods vehicles can include those with specialist and municipal bodies and conversions including but not limited to tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, generators, temporary lighting and any other body type an Authority may require including associated trailers. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
Lot #4Cars and light commercial vehicle long-term and flexible rental 365 days to 3 yearsAwardedceiling above

Hire of Passenger Cars and Light Commercial Vehicles on a longer-term and/or flexible duration. To include vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes on/off road 4x4 vehicles up to 3.5 tonne, and the hire of vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed
Lot #5Car clubs and pool car schemes, including travel management systems and packagesAwardedPublished value£10,000,000

Car clubs and pool car schemes, including travel management systems and packages.

Access to, or creation of car club schemes as required by an Authority. Types of schemes can include (but are not limited to) dedicated schemes, for which vehicles are dedicated only for use by the Authority. Access to publicly available schemes for the Authority. An Authority could seek a blended or mixed scheme comprising a combination of dedicated and publicly accessible vehicles. Alternatively, an Authority can engage with the supplier to use their software and systems to create a scheme using the Authority’s existing vehicles and infrastructure.

Vehicle types to be available under schemes includes (but is not limited to) Passenger Cars and Light Commercial Vehicles including those operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuels. Includes on/off road 4x4 vehicles up to 3.5 tonne. Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

Delivery: UK · UNITED KINGDOM
Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality: 40%
  • Cost Submission: 60%
Published award criteria (2)
  • Quality: 40
  • Cost Submission: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “CSKL & TPPL VEHICLE RENTAL FRAMEWORK 2021” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · 48 months from publication of this contract notice.
First published
7 Apr 2021, 16:32 BST
Last source update
17 Jun 2021, 09:15 BST
Award evaluation window
10 May 2021 – …
Authority reference
TPPLCSKL02
FTS notice number
2021/S 000-013705
Classification (CPV)
Articulated busesBuses and coachesDouble-decker busesHeavy-duty motor vehiclesHireMotor vehiclesMotor vehicles for the transport of 10 or more personsMotor vehicles for the transport of fewer than 10 personsMotor vehicles for the transport of goodsPassenger cars
+4 moreRoad-sweeping vehiclesVans
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02a34e Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

CSKL incorporated a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the Framework Agreement before it was executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

Publisher note: The Agreement may be used by all other Eligible Bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided in the original contract notice (2021/S 000-007133 VI.3 Additional information) associated with this procurement. The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=603002198 GO Reference: GO-2021616-PRO-18413512

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
10 May 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
10 May 2021, 12:05 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

10 May 2021 → 17 Jun 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    10 May 2021, 12:00 BST
  2. Bids opened
    10 May 2021, 12:05 BST
  3. Notice published
    17 Jun 2021, 09:15 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Jun 2021, 09:15 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 43admitted to the panel · see the list ↓
Bids received 26busiest of 5 lots
Contracts signed 9latest 15 Jun 2021

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £30,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Cars and light commercial vehicle rental

    Signed
    15 Jun 2021
    Value
    £40,000,000
    Status
    active
  • Cars and light commercial vehicle rental

    Signed
    15 Jun 2021
    Value
    £40,000,000
    Status
    active
  • Cars and light commercial vehicle rental

    Signed
    15 Jun 2021
    Value
    £40,000,000
    Status
    active
  • Converted accessible and non-accessible minibuses and coaches 5-72 seats

    Signed
    15 Jun 2021
    Value
    £10,000,000
    Status
    active
  • Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.

    Signed
    15 Jun 2021
    Value
    ceiling above
    Status
    active
  • Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.

    Signed
    15 Jun 2021
    Value
    ceiling above
    Status
    active
  • Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.

    Signed
    15 Jun 2021
    Value
    ceiling above
    Status
    active
  • Cars and light commercial vehicle long-term and flexible rental 365 days to 3 years

    Signed
    15 Jun 2021
    Value
    ceiling above
    Status
    active
  • Car clubs and pool car schemes, including travel management systems and packages

    Signed
    15 Jun 2021
    Value
    £10,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cars and light commercial vehicle rental < 365 days26bids · 26 electronic———
2 · Converted accessible and non-accessible minibuses and coaches 5-72 seats8bids · 8 electronic———
3 · Medium commercial vehicle rental up to 12.5t, Sweepers up to 18.5t, heavy goods vehicles up to 44t.25bids · 25 electronic———
4 · Cars and light commercial vehicle long-term and flexible rental 365 days to 3 years23bids · 23 electronic———
5 · Car clubs and pool car schemes, including travel management systems and packages5bids · 5 electronic———

Contracting authority & participating public bodies

Commercial Services Kent Limited

Contracting authorityLocal CouncilBody governed by public lawGeneral public services Head Office, 1 Abbey Wood Road, Kings Hill, West Malling, South East, ME19 4YTContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • AMediation bodyReview contact point A

Framework contractors & participating bidders

46 commercial parties on the notice
Show 36 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria