Find a TenderAwarded

Published 26 Oct 2022, 15:51 BST

Official UK procurement notice

CTO107 - MECHANICAL AND ELECTRICAL SERVICING AND MAINTENANCE CONTRACT

Official notice

Authority: Northern Ireland Housing Executive (Public body)

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)

Published estimate£17,074,447exc. VAT · 1 value update5.2% below published estimate

Submissions closed 26 Jan 2023awarded 26 Apr 2023

Awarded to B I ELECTRICAL SERVICES N I LTD

What is being bought

Published requirement description

The requirement is for a comprehensive planned servicing and inclusive maintenance and repair service including Unspecified Job Requests, to be available 24 hours per day, 365 days per year (366 in leap year) in respect of the Contracting Authority’s specialist mechanical and electrical service installations and equipment at the Contracting Authority’s Offices, DLO Depots, Hostels and residential high rise buildings. Economic Operators must refer to the Procurement Documentation for further details. In accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the Economic Operator will be required to support the Contracting Authority's social value objectives. Accordingly, Contract conditions and/or Award Criteria may relate, in particular, to social value.

CPV: Building and facilities management services · Electrical-system repair services · Facilities management services · Repair and maintenance services · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£17,074,447

Delivery: Northern Ireland

Extensions: Refer to Tender Documents · A new procurement competition may be run prior to the end of this ContractVariant bids: not allowed

50116100 Electrical-system repair services 50710000 Repair and maintenance services of electrical and mechanical building installations 50711000 Repair and maintenance services of electrical building installations 50712000 Repair and maintenance services of mechanical building installations 79993000 Building and facilities management services 79993100 Facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Method Statement Questionnaires /Quality Questionnaires: 30%
price: 70%

Published award criteria (2)

Method Statement Questionnaires /Quality Questionnaires: 30
Price: 70

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 26 Oct 2022, 15:51 BST
Last source update: 30 May 2023, 12:38 BST
Award evaluation window: 12 Jan 2023 – …
FTS notice number: 2023/S 000-015249
Classification (CPV): Building and facilities management servicesElectrical-system repair servicesFacilities management servicesRepair and maintenance servicesRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of electrical building installationsRepair and maintenance services of mechanical building installations
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-037c74 Find a Tender

Contract terms

Performance terms: Please refer to the Tender Documents for further information

Publisher note: B I ELECTRICAL SERVICES N I LTD IS TRADING AS GREENVIEW. The values shown in sections II.1.7 (Total value of the procurement) and V.2.4 (Total value of the contract/lot) represent the potential total value of the contract inclusive of servicing costs for the initial Contract period, including the potential 24 month extension period, additional on-boarding contingency, contingency for one-offs and non specified works and general contingency of 10 percent.

How it was run

Official notice

Run through: portal not identified

Language: EN

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Submission deadline: 26 Jan 2023, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 12 Jan 2023, 15:30 GMT

Timeline

11 Nov 2022 → 12 Jul 2023 · 5 dates

Next notice expected
11 Nov 2022
Bids opened
12 Jan 2023, 15:30 GMT
Submission deadline
26 Jan 2023, 15:00 GMT
Notice published
30 May 2023, 12:38 BST
Bids must remain valid until
12 Jul 2023, 23:59 BST

Notice history

6 events · 5 releases on Find a Tender · since 25 Nov 2022

Published value updated to £17,074,447
25 Nov 2022, 16:55 GMT
was £17,760,827
Status changed to active
25 Nov 2022, 16:55 GMT
Procurement method changed
25 Nov 2022, 16:55 GMT
Deadline published: 12 Jan 2023, 15:00 GMT
25 Nov 2022, 16:55 GMT
Deadline moved to 26 Jan 2023, 15:00 GMT
9 Jan 2023, 13:06 GMT
+14 days · was 12 Jan 2023, 15:00 GMT
Status changed to complete
30 May 2023, 12:38 BST

Published amendments (2 · 4 deadline changes)

When	What	Before	After	Shift
—	DeadlinePlease be advised that the Contracting Authority is current collating responses to a number of clarification messages which will be broadcast in due course. To facilitate this, the Tender Deadline will be extended to 26th January 2023. Deadline for clarifications will be 17th Jan at 15:00. · IV.2.2)	12 Jan 2023	26 Jan 2023	+14 d
—	DeadlinePlease be advised that the Contracting Authority is current collating responses to a number of clarification messages which will be broadcast in due course. To facilitate this, the Tender Deadline will be extended to 26th January 2023. Deadline for clarifications will be 17th Jan at 15:00. · IV.2.6)	12 Jul 2023	26 Jul 2023	+14 d
—	DeadlinePlease be advised that the Contracting Authority is current collating responses to a number of clarification messages which will be broadcast in due course. To facilitate this, the Tender Deadline will be extended to 26th January 2023. Deadline for clarifications will be 17th Jan at 15:00. · IV.2.7)	12 Jan 2023	26 Jan 2023	+14 d
—	DeadlineIV.2.2)	12 Jan 2023	2 Feb 2023	+21 d
—	Bid validityIV.2.6)	12 Jul 2023	2 Aug 2023	+21 d
—	Bid openingIV.2.7)	12 Jan 2023	2 Feb 2023	+21 d

Please be advised that the Contracting Authority is current collating responses to a number of clarification messages which will be broadcast in due course. To facilitate this, the Tender Deadline will be extended to 26th January 2023. Deadline for clarifications will be 17th Jan at 15:00.

1 amendment published without a description.

Routine re-releases (5)

2022-11: 1 release · 25 Nov 2022
2022-10: 1 release · 26 Oct 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £16,183,0981 contract exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 26 Apr 2023

Awarded to	Value	Date	Status
B I ELECTRICAL SERVICES N I LTDSMEMECHANICAL AND ELECTRICAL SERVICING AND MAINTENANCE CONTRACT	£16,183,098 †	—	Awarded

Contracts

MECHANICAL AND ELECTRICAL SERVICING AND MAINTENANCE CONTRACT · B I ELECTRICAL SERVICES N I LTDSME
Signed
26 Apr 2023
Value
£16,183,098
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityPublic bodyRegional or local authorityHousing and community amenities 2 Adelaide Street, Belfast, UK, BT2 8BPContact name, email Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

B I ELECTRICAL SERVICES N I LTDAwarded supplier 11 Michelin Road, NEWTOWNABBEY, UK, BT36 4PTContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria