Official UK procurement notice
DA from G Cloud 14 for Magic Notes
Authority: Stockton on Tees Borough Council (Local council)
What is being bought
Published requirement descriptionThe Magic Notes contract includes Magic Notes and Magic Reports that are specialist tools for caseworkers (Adults & Children's services) to record sessions or upload required sources and instantly create detailed assessments that meet the Ofsted and CQC requirements.
A business case and option appraisal has been completed and discussed with CMT & POF-Transformation Board. Following a comprehensive evaluation of the pilot and the strategic, operational and financial implications of each option, Option 2: Procure a Medium Package is the preferred approach. This option offers a balanced and flexible pathway to scale the benefits of Magic Notes while maintaining financial prudence and operational control. It enables a phased rollout across Children's and Adults Services, allowing the Council to:
Monitor staff uptake and usage in real time, ensuring the tool is embedded effectively and identifying areas for further support or template development.
Avoid financial risk, as the pricing model is based on minutes used and reports delivered, not on user numbers or fixed time periods. Additional usage can be procured as needed, and discounts apply to additional purchases within the year period.
Retain the gains from the pilot, including up to 70% reduction in admin time, improved staff wellbeing, and enhanced documentation quality.
Enable further evaluation, ensuring that future decisions are informed by robust data and lived experience from a broader user base.
This approach provides the Council with the agility to respond to evolving service needs and evolving technologies.
A call-off has been completed via CCS G-Cloud 14 Framework with Beam Up Ltd.
CPV: Information technology services
The lotProcurement structure
single lot · no lot value publishedLot #1A call-off has been completed via CCS G-Cloud 14 Framework with Beam Up LtdAwarded
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Sept 2025, 13:23 BST
- Last source update
- 8 Sept 2025, 13:23 BST
- FTS notice number
2025/S 000-054637- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0595c9Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
A Direct Award was carried out via the CCS G Cloud 14 Framework.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Beam Up LtdDA from G-Cloud 14 FW for Magic Notes | £300,000 † | — | Awarded |
Contracts
DA from G-Cloud 14 FW for Magic Notes · Beam Up Ltd
- Signed
- 29 Aug 2025
- Value
- £300,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Beam Up LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.