Official UK procurement notice
Data Migration Implementation Services
Authority: Bromford Flagship LiveWest Limited (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe contracting authority requires the delivery of specialist data migration implementation services to support the integration and consolidation of systems arising from the organisational merger completed in March 2024 and February 2026.
The requirements include the migration, transformation, reconciliation and implementation of data and associated documents across multiple platforms and business-critical systems, including but not limited to:
Microsoft Dynamics D365
Enterprise Assess Management (EAM) systems
Housing Management systems
Finance systems
HR, Payroll and Learning Management Systems
Associated legacy document repositories and bespoke applications.
The services include delivery of migration planning, mapping, extraction, transformation, reconciliation, testing, cutover, governance, and post-go-live support activities.
CPV: Business analysis consultancy services · Data-processing services · Database services · IT services: consulting, software development, Internet and support · Project management consultancy services
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2026, 07:38 GMT
- Last source update
- 26 May 2026, 13:14 BST
- FTS notice number
2026/S 000-048739- Latest notice
- Transparency notice (UK5)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0675d5Find a Tender
- Why no open competition
- Switching Direct Award
- Published justification
The incumbent supplier has supported the organisation and predecessor entities over an extended period of approximately four years and has developed extensive operational and technical knowledge of the organisation's systems, integrations, data structures, migration sequencing, and programme dependencies.
This includes detailed understanding of:
- Microsoft Dynamics 365 environments.
- Enterprise Asset Management systems.
- legacy and bespoke business systems.
- existing migration mappings and transformation logic.
- programme-specific migration dependencies and sequencing requirements.
The supplier has supported both organisational mergers (March 2024 and February 2026), contributing to system discovery, data mapping, implementation preparation, and elements of early delivery activity required to mitigate risks associated with system fragmentation and potential orphaned systems.
Substantial discovery, data analysis, mapping, and implementation preparation activities are now complete or nearing completion and have been reviewed with programme and executive stakeholders. The programme is transitioning from discovery into implementation and delivery.
The proposed delivery model retains the same dedicated named migration team, including continuation of named personnel in equivalent roles and specialisms, in order to preserve programme continuity and avoid further mobilisation and knowledge-transfer delays.
A phased delivery approach has been developed and documented through an agreed Statement of Works, including defined migration activities, governance controls, milestone-based delivery expectations, KPI performance measures, reconciliation activities, and post-go-live support arrangements.
A change of supplier at this stage would require an alternative provider to:
- validate and assure existing discovery outputs.
- rebuild technical and operational understanding.
- re-establish migration sequencing, governance, and delivery plans.
- and undertake additional mobilisation and onboarding activity
The contracting authority considers that this would result in duplication of effort, additional cost, delay to critical programme milestones, and disproportionate disruption to an in-flight and business-critical transformation programme.
- Risks
Pre-Market Engagement
The contracting authority undertook pre-market engagement to assess market capability, delivery approaches, and procurement options. Supplier feedback identified significant data complexity, discovery, validation, and mobilisation requirements associated with the programme.
Supplier responses indicated that an alternative provider would typically require additional discovery, validation, and assurance activity prior to implementation, which reinforced the contracting authority's assessment that introducing a new supplier at this stage would create duplication, increased programme risk, and material delivery delay.
Programme Criticality
The requirement forms part of a time-critical integration programme supporting the consolidation of multiple systems across the merged organisation.
Several systems have been identified as requiring urgent integration and stabilisation activities to avoid fragmentation, operational inefficiencies, and the risk of systems becoming unsupported or orphaned.
Programme timelines and dependencies mean that delays to mobilisation or implementation would materially impact critical business objectives and wider transformation activity.
In addition, ongoing organisational integration and restructuring activity across relevant programme, technology, and procurement functions further increases the delivery risk associated with onboarding and mobilising a new supplier during this phase
Commercial Position and Governance
The contracting authority has undertaken commercial benchmarking, supplier engagement, and negotiation activity to ensure that the proposed arrangement represents an appropriate and proportionate commercial position.
The proposed delivery model includes:
- negotiated reductions to supplier day rates.
- annual review points.
- capped inflationary review provisions.
- contractual controls relating to named resources.
- milestone-based governance and KPI monitoring arrangements.
- and ongoing performance management controls.
The arrangement will be subject to ongoing performance and governance review.
Conclusion
The contracting authority considers that continuation with the incumbent supplier is necessary to ensure continuity of delivery, protect programme timelines, and avoid disproportionate disruption to an in-flight and business-critical transformation programme.
The contracting authority considers that, within the current programme constraints and required delivery timelines, a change of supplier would introduce material mobilisation, delivery, operational, and programme risk.
The direct award is therefore considered necessary and proportionate in the circumstances.
Future Procurement Intent
The contracting authority intends to keep future delivery and procurement options under review in line with programme timelines, market conditions, and available compliant routes to market
How it was run
Official notice- Submission deadline
- —
Timeline
27 Mar 2026 → 26 May 2026 · 4 dates- Planning notice published214 days ago27 Mar 2026, 07:38 GMT
- Market engagement200 days ago9 Apr 2026, 23:59 BST
Publication & Engagement Timeline
The PME will be open for a period of 12 days to ensure sufficient time for supplier engagement, considering the Easter bank holiday period.
•PME Publication: Friday 27th March 2026
•Market Engagement Window: 12 days (responses due by Thursday 9th April 2026)
•Early engagement will inform the CFP and tender documentation.
Competitive Flexible Procedure (CFP) – Anticipated Stages
Stage 1 – Selection Stage
•Suppliers complete a Selection Stage Questionnaire (SSQ)
•Responses assessed pass/fail or scored.
•Determines suppliers progressing to Stage 2
Stage 2 – Tender Stage
•Shortlisted suppliers invited to submit a full tender response
•Presentation stage for top suppliers (top 3)
•BAFO (Best and Final Offer) stage to finalise award.
Next Steps for Suppliers
•Complete the Preliminary Market Engagement Questionnaire within the 10-day engagement window.
•Provide indicative pricing, delivery approach, and demonstration of Microsoft Dynamics 365 experience.
•Respondents may be invited to discuss submissions further with the Authority.
- Contract starts177 days ago3 May 2026, 00:00 BST
- Latest notice published153 days ago26 May 2026, 13:14 BST
Notice history
7 events · 3 releases on Find a Tender · since 27 Mar 2026- Preliminary market engagement notice published27 Mar 2026, 07:38 GMTUK2
- Preliminary market engagement notice published2 Apr 2026, 16:23 BSTUK2
- Transparency notice published26 May 2026, 13:14 BSTUK5
- Status changed to complete26 May 2026, 13:14 BST
- Procurement method changed26 May 2026, 13:14 BST
- Buyer details updated26 May 2026, 13:14 BST
- Contract signature expected11 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MIGRA DATA LIMITED12 Jun 2026 – 11 Jun 2029 | £3,000,000 | — | Standstill |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- MIGRA DATA LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Transparency notice Transparency notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender