Find a TenderAwarded

Published 4 Apr 2022, 14:20 BST

Official UK procurement notice

Digital Preservation and Storage Service

Official notice

Authority: Dorset Council (Local council)

ServicesOpen procedureSME suitable

Sectors: IT Services & Software (72) Delivery: South West (UKK2)

Awarded value£359,525published contract · exc. VAT

Submissions closed 4 May 2022awarded 24 May 2022

Awarded to Preservica Ltd

What is being bought

Published requirement description

The delivery of a digital preservation and storage service for Council archives. Dorset Council’s Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council. Dorset Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is:

Dorset History Centre

West Sussex Record Office

Wiltshire & Swindon History Centre

Oxfordshire History Centre

Staffordshire Archives

Berkshire Record Office

Kent Archives

Birmingham Archives

Portsmouth City Council

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1Dorset Council is seeking a provider to deliver a digital preservation and storage…AwardedRenewal

Dorset Council is seeking a provider to deliver a digital preservation and storage service for its archives. The Council’s Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council.

The Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is:

Dorset History Centre

West Sussex Record Office

Wiltshire & Swindon History Centre

Oxfordshire History Centre

Staffordshire Archives

Berkshire Record Office

Kent Archives

Birmingham Archives

Portsmouth City Council

Delivery: South West

Extensions: At the end of the initial contract period, there is an option to extend the contract for a further two-year term. · At the end of the initial 3 year period there will be an option to extend for a further 24 month period, (subject to satisfactory performance and agreement from both parties), making a potential 5 year contract in total.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 35%Price: 60%Social value: 5%

Published award criteria (3)

Quality: 35
Social Value: 5
Price: 60

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 4 Apr 2022, 14:20 BST
Last source update: 23 Jun 2022, 17:00 BST
Award evaluation window: 5 May 2022 – …
Authority reference: DN591649
FTS notice number: 2022/S 000-017242
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: South West (UKK2)
Official registry OCID: ocds-h6vhtk-0329b4 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 4 May 2022, 17:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 5 May 2022, 09:00 BST

Detailed submission instructions & authority contactsFrom official release

supplyingthesouthwest.org.uk ↗

Timeline

4 May 2022 → 23 Jun 2022 · 3 dates

Submission deadline
4 May 2022, 17:00 BST
Bids opened
5 May 2022, 09:00 BST
Notice published
23 Jun 2022, 17:00 BST

Notice history

1 event · 3 releases on Find a Tender

Status changed to complete
23 Jun 2022, 17:00 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextI.3	https://supplyingthesouthwest.org.uk	https://www.supplyingthesouthwest.org.uk

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £359,5251 contract exc. VAT

Bids received 32 from SMEs

Contracts signed 1latest 24 May 2022

Awarded to	Value	Date	Status
Preservica Ltd	£359,525 †	—	Awarded

Contracts

Contract 017242-2022-1 · Preservica Ltd
Signed
24 May 2022
Value
£359,525
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic · 1 from abroad	2	—	—

Contracting authority & participating public bodies

Dorset Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Dorset Council, County Hall, Colliton Park, Dorchester, South West, DT1 1XJContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Preservica LtdAwarded supplier 32 The Quadrant, Abingdon Science Park, Abingdon, South West, OX14 3YS

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.