Official UK procurement notice
E-Cigarette Provision and Voucher Redemption Service
Authority: KENT COMMUNITY HEALTH NHS FOUNDATION TRUST (Central government)
What is being bought
Published requirement descriptionThis tender is for the provision of an E-cigarette voucher redemption scheme, to support Kent Community Health Foundation Trust's smoking cessation programmes.
Kent Community Health NHS Foundation Trust (KCHFT) SmokeFree service is the only provider of smoking cessation services in Kent. In order to continue to offer E-Cigarettes to all clients accessing the service it is our intention to issue an invitation to tender for providers of E-cigarettes in Kent, to provide a mechanism for KCHFT Smoke free clients to redeem vouchers they have been issued through the KCHFT episode of care, and receive e-cigarette products.
Background to the requirement
The One YOU smoke free service provides an abrupt stop smoking programme via weekly group, one to one, telephone and virtual support sessions, as well as 1:1 drop in sessions, to anyone who would like to give up smoking, over a seven-week period (which can be extended where flexibility is required). The aim of the programme is for clients to set a quit date by week 3 of the programme, which then leaves 4 weeks to achieve that date and to quit smoking, which is then recorded at the final session in week 7, and verified by a CO reading (or self-verified by the client where sessions are virtual and or they are unable to complete a CO reading). This provides the service with a 4-week quit outcome. The delivery of the service is via a core team that work for KCHFT, and sub contracts are held with pharmacy and primary care. Venues are sought across the County so that there is a targeted approach.
Since April 2022 the service has been piloting an e-cigarette offer through the Smoke free programme utilising additional funding from the Local Authority Tobacco Control budget, in agreement with Commissioners. This pilot has been really successful and a business decision was made to ensure that we had sustained funding within our service budget to continue to provide this as part of our substantive offer moving forwards.
CPV: Tobacco, tobacco goods and supplies
The lotProcurement structure
single lot · no lot value publishedLot #1The requirement is to provide refillable e-cigarette starter kits which would include…AwardedRenewal
The requirement is to provide refillable e-cigarette starter kits which would include 4 weeks of e-liquid in varying nicotine strengths and a varied but restricted/limited choice of flavors, delivered via a voucher scheme, which would allow clients to access 2 weeks e-liquid with starter kit and a further 2 weeks of e-liquid from week 3 of the programme. The supplier will give KCHFT a ‘bundle’ of vouchers, which KCHFT can then give to clients to redeem on the supplier website via the KCHFT landing page, or via the phone line. The supplier will then submit a monthly report along with their invoice detailing which vouchers have been redeemed, which shall provide supporting evidence for invoicing and show what payment is due to the supplier.
In summary, clients will be provided with vouchers at two points throughout their episode of care, the first of which at week 1, which will be valid for a refillable e-cigarette kit (inclusive of charger), and 5 x 10ml bottles of e-liquid, or equivalent pre filled cartridges (2 weeks supply). The second voucher will be provided from week 3, for a further 5 x 10ml bottles of e-liquid or equivalent pre filled cartridges (2 weeks supply). The successful bidder will develop, manage and maintain a specific KCHFT landing page on their website for KCHFT Smoke free clients to redeem voucher codes to order their starter pack and follow on liquids/ cartridges. Accessible customer services for clients who do not have access to the internet will also be required, via a phone line. The supplier will be required to ship starter packs and additional e-liquids directly to clients who order through the Supplier’s website and or phone line.
The total contract term shall not exceed 5 years / 60 months from award.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Cost Per Quality Point: 100%
Published award criteria (1)
- Cost Per Quality Point: 100
- Suitability
Eligibility criteria as stated in the procurement documents
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 1 Dec 2023, 11:08 GMT
- Last source update
- 28 Mar 2024, 15:10 GMT
- Award evaluation window
- 5 Feb 2024 – …
- Authority reference
DN705822- FTS notice number
2024/S 000-010348- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041e41Find a Tender
- Performance terms
As detailed within the ITT Documentation and specification.
How it was run
Official notice- Submission deadline
- 5 Feb 2024, 08:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Feb 2024, 08:15 GMT
Timeline
15 Jan 2024 → 28 Mar 2024 · 5 dates- Invitations to tender expected15 Jan 2024
- Submission deadline5 Feb 2024, 08:00 GMT
- Bids opened5 Feb 2024, 08:15 GMT
- Contract starts11 Mar 2024
- Notice published28 Mar 2024, 15:10 GMT
Notice history
3 events · 3 releases on Find a Tender · since 5 Jan 2024- Procurement method changed5 Jan 2024, 16:22 GMT
- Deadline moved to 5 Feb 2024, 08:00 GMT5 Jan 2024, 16:22 GMT+32 days · was 4 Jan 2024, 08:00 GMT
- Status changed to complete28 Mar 2024, 15:10 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pillbox 38 | £279,167 † | — | Awarded |
Contracts
Contract 010348-2024-DN708522-1 · Pillbox 38
- Signed
- 4 Mar 2024
- Value
- £279,167
- Period
- … – 10 Mar 2026
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Pillbox 38Awarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria