Find a TenderAwarded
Published 1 Dec 2023, 11:08 GMT

Official UK procurement notice

E-Cigarette Provision and Voucher Redemption Service

Official notice

Authority: KENT COMMUNITY HEALTH NHS FOUNDATION TRUST (Central government)

GoodsOpen procedure
Awarded value£279,167published contract · exc. VAT
Submissions closed 5 Feb 2024awarded 4 Mar 2024
Awarded to Pillbox 38
Contract term 2 yrsends 10 Mar 2026 · extension options published · starts 11 Mar 2024

What is being bought

Published requirement description

This tender is for the provision of an E-cigarette voucher redemption scheme, to support Kent Community Health Foundation Trust's smoking cessation programmes.

Kent Community Health NHS Foundation Trust (KCHFT) SmokeFree service is the only provider of smoking cessation services in Kent. In order to continue to offer E-Cigarettes to all clients accessing the service it is our intention to issue an invitation to tender for providers of E-cigarettes in Kent, to provide a mechanism for KCHFT Smoke free clients to redeem vouchers they have been issued through the KCHFT episode of care, and receive e-cigarette products.

Background to the requirement

The One YOU smoke free service provides an abrupt stop smoking programme via weekly group, one to one, telephone and virtual support sessions, as well as 1:1 drop in sessions, to anyone who would like to give up smoking, over a seven-week period (which can be extended where flexibility is required). The aim of the programme is for clients to set a quit date by week 3 of the programme, which then leaves 4 weeks to achieve that date and to quit smoking, which is then recorded at the final session in week 7, and verified by a CO reading (or self-verified by the client where sessions are virtual and or they are unable to complete a CO reading). This provides the service with a 4-week quit outcome. The delivery of the service is via a core team that work for KCHFT, and sub contracts are held with pharmacy and primary care. Venues are sought across the County so that there is a targeted approach.

Since April 2022 the service has been piloting an e-cigarette offer through the Smoke free programme utilising additional funding from the Local Authority Tobacco Control budget, in agreement with Commissioners. This pilot has been really successful and a business decision was made to ensure that we had sustained funding within our service budget to continue to provide this as part of our substantive offer moving forwards.

CPV: Tobacco, tobacco goods and supplies

The lotProcurement structure

single lot · no lot value published
Lot #1The requirement is to provide refillable e-cigarette starter kits which would include…AwardedRenewal 2 yrs

The requirement is to provide refillable e-cigarette starter kits which would include 4 weeks of e-liquid in varying nicotine strengths and a varied but restricted/limited choice of flavors, delivered via a voucher scheme, which would allow clients to access 2 weeks e-liquid with starter kit and a further 2 weeks of e-liquid from week 3 of the programme. The supplier will give KCHFT a ‘bundle’ of vouchers, which KCHFT can then give to clients to redeem on the supplier website via the KCHFT landing page, or via the phone line. The supplier will then submit a monthly report along with their invoice detailing which vouchers have been redeemed, which shall provide supporting evidence for invoicing and show what payment is due to the supplier.

In summary, clients will be provided with vouchers at two points throughout their episode of care, the first of which at week 1, which will be valid for a refillable e-cigarette kit (inclusive of charger), and 5 x 10ml bottles of e-liquid, or equivalent pre filled cartridges (2 weeks supply). The second voucher will be provided from week 3, for a further 5 x 10ml bottles of e-liquid or equivalent pre filled cartridges (2 weeks supply). The successful bidder will develop, manage and maintain a specific KCHFT landing page on their website for KCHFT Smoke free clients to redeem voucher codes to order their starter pack and follow on liquids/ cartridges. Accessible customer services for clients who do not have access to the internet will also be required, via a phone line. The supplier will be required to ship starter packs and additional e-liquids directly to clients who order through the Supplier’s website and or phone line.

The total contract term shall not exceed 5 years / 60 months from award.

Contract period: 11 Mar 2024 – 10 Mar 2026 (2 yrs)
Delivery: South East · Across the County of Kent
Extensions: The initial term of this contract will be for 24 months / 2 years, with a further extension option of 24 months, and then 12 months. The total contract term shall not exceed 5 years / 60 months from award.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Cost Per Quality Point: 100%
Published award criteria (1)
  • Cost Per Quality Point: 100
Conditions of participation1
  • Suitability

    Eligibility criteria as stated in the procurement documents

What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
1 Dec 2023, 11:08 GMT
Last source update
28 Mar 2024, 15:10 GMT
Award evaluation window
5 Feb 2024 – …
Authority reference
DN705822
FTS notice number
2024/S 000-010348
Classification (CPV)
Tobacco, tobacco goods and supplies
Delivery area
South East (UKJ)
Official registry OCID
ocds-h6vhtk-041e41 Find a Tender
Contract terms
Performance terms

As detailed within the ITT Documentation and specification.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
5 Feb 2024, 08:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
5 Feb 2024, 08:15 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Jan 2024 → 28 Mar 2024 · 5 dates
  1. Invitations to tender expected
    15 Jan 2024
  2. Submission deadline
    5 Feb 2024, 08:00 GMT
  3. Bids opened
    5 Feb 2024, 08:15 GMT
  4. Contract starts
    11 Mar 2024
  5. Notice published
    28 Mar 2024, 15:10 GMT

Notice history

3 events · 3 releases on Find a Tender · since 5 Jan 2024
  1. Procurement method changed
    5 Jan 2024, 16:22 GMT
  2. Deadline moved to 5 Feb 2024, 08:00 GMT
    5 Jan 2024, 16:22 GMT
    +32 days · was 4 Jan 2024, 08:00 GMT
  3. Status changed to complete
    28 Mar 2024, 15:10 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £279,1671 contract exc. VAT
Bids received 7
Contracts signed 1latest 4 Mar 2024
Awarded toValueDateStatus
Pillbox 38£279,167 †—Awarded

Contracts

  • Contract 010348-2024-DN708522-1 · Pillbox 38

    Signed
    4 Mar 2024
    Value
    £279,167
    Period
    … – 10 Mar 2026
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids———

Contracting authority & participating public bodies

Kent Community Health NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth 110/120 Upper Pemberton, Eureka Park, Kennington, Ashford, South East, TN25 4AZContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Pillbox 38Awarded supplier Totally Wicked, Stancliffe Street, Blackburn, South East, BB2 2QR

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria