Official UK procurement notice
EA Robotic Automated Sample Preparation
Authority: ENVIRONMENT AGENCY (Public body)·On behalf of: DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS
What is being bought
Published requirement descriptionProvision of a robotic system(s) suitable for the trace analysis or semi volatile organic substances including but not limited to of Poly Fluro Alkyl Substances (PFAS) in a range of environmental waters and associated materials. All critical parts of the system must therefore be free of PTFE (Polytetrafluoroethylene) and other PFAS containing materials.
The system will be used in the development of up to 7 existing methodologies for which the modules described have been determined as being required to cover the range of analytes.
Fully automated, computer controlled standalone* benchtop robotic system with the ability to house and control multiple modules as described for the automation of liquid-liquid extraction for a minimum of 45 samples per single workflow.
- Not connected to an analytical instrument.
- How the procedure runs: The procurement will be designed as a competitive flexible procedure with the technical evaluation comprising of two stages, a technical questionnaire followed by a demo stage.
CPV: Laboratory, optical and precision equipments (excl. glasses)
The lotProcurement structure
single lot · value publishedLot #1PlannedPublished value£400,000
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Oct 2025, 12:15 BST
- Last source update
- 30 Mar 2026, 14:26 BST
- Award evaluation window
- Submission end – 9 Oct 2026
- Authority reference
P-38457- FTS notice number
2026/S 000-029143- Latest notice
- Planned procurement notice (UK3)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ae26Find a Tender
- How it runs
The procurement will be designed as a competitive flexible procedure with the technical evaluation comprising of two stages, a technical questionnaire followed by a demo stage.
How it was run
Official notice- Submission deadline
- 12 Jun 2026, 12:00 BST
- Clarification deadline
- 21 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender submission will be via our e-procurement system, Atamis: atamis-9529.my.site.com/s/Welcome ↗. Tenders submitted outside of Atamis will not be accepted.
Should you require technical assistance in submitting your tender response, please contact the Atamis helpdesk: Phone: +44 29 2279 0054 during helpdesk operational hours 08:00-18:00 Monday - Friday (Excluding Public Holidays).
Timeline
13 Oct 2025 → 22 Oct 2026 · 8 dates- Planning notice published382 days ago13 Oct 2025, 12:15 BST
- Market engagement364 days ago31 Oct 2025, 23:59 GMT
Testing the market to assist in the determination of the procurement strategy for a robotic system(s) suitable for the trace analysis or semi volatile organic substances including but not limited to of Poly Fluro Alkyl Substances (PFAS) in a range of environmental waters and associated materials.
If you are able to provide this requirement please get in touch with the procurement team, no later than close on Friday 31st October 2025, at: mandy.worsnop@defra.gov.uk, providing details of potential solutions.
Please use the subject title “EA Robotic System(s) Market Engagement” in your request.
Any future tender exercise will be conducted through the Defra eSourcing portal. If your organisation is not already registered, you can create an account at defra-family.force.com/s/Welcome ↗.
This engagement does not constitute a formal notice to tender and there is no guarantee the Environment Agency will proceed with an external tendering exercise to create a form of contract.
- Latest notice published214 days ago30 Mar 2026, 14:26 BST
- Tender notice expected169 days ago14 May 2026, 23:59 BST
- Clarification questions by162 days ago21 May 2026, 12:00 BST
- Submission deadline140 days ago12 Jun 2026, 12:00 BST
- Award decision expected by21 days ago9 Oct 2026, 23:59 BST
- Contract starts9 days ago22 Oct 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 13 Oct 2025- Preliminary market engagement notice published13 Oct 2025, 12:15 BSTUK2
- Planned procurement notice published30 Mar 2026, 14:26 BSTUK3
- Status changed to planned30 Mar 2026, 14:26 BST
- Procurement method changed30 Mar 2026, 14:26 BST
- Deadline published: 12 Jun 2026, 12:00 BST30 Mar 2026, 14:26 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRSProcuring entityDefra group Commercial carrying out the procurement on behalf of the Environment Agency.
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender