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Published 21 Apr 2025, 15:16 BST

Official UK procurement notice

EC1047 Air Cooled Chillers and Close Control Units Maintenance & Reactive Work

Official notice

Authority: University Of Edinburgh (Education)

2 lotsServicesRestricted procedureSME suitableMax 1 lot per supplier
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Scotland (UKM75)
Published estimate£1,250,000total for 2 lots
Submissions closed 19 May 2025awarded 15 Jan 2026
Awarded to Lovat's Group Ltd, Celsius Cooling Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The University of Edinburgh has appointed two suppliers to provide maintenance services and reactive works for Air Cooled Chillers and Close Control Units (CCUs) that are spread throughout the University’s Estate.

This contract is split into two lots as follows, with one supplier appointed per lot.

Lot 1: Air Cooled Chillers; and

Lot 2: Close Control Units (CCUs).

The initial contract period is for 3 years from 1st February 2026 to 31st January 2029. The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 (3+1+1).

The contracts have been awarded following an openly advertised Restricted Procedure (two-stage tender process).

  • Recurrence: Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

CPV: Cooling and ventilation equipment · Repair and maintenance services

Lots and requirements (2)Procurement structure

2 lots · 1 with a published value · win at most 1 of them · same evaluation weights on every lot
Lot #1Air Cooled ChillersAwardedRenewalPublished value£750,000

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Lot 1, comprising Air Cooled Chillers that are spread throughout the University’s Estate.

The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Delivery: Scotland
Extensions: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 if all extensions are applied (3+1+1). · Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
42500000 Cooling and ventilation equipment
Lot #2Close Control Units (CCUs)AwardedRenewalLot estimate not published

The University of Edinburgh has appointed a single supplier to provide maintenance services and reactive work for Lot 2, comprising Close Control Units (CCUs) that are spread throughout the University’s Estate.

The contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Delivery: Scotland
Extensions: The University has two options to extend for periods of 1-year each, potentially taking the contract through to 31st January 2031 if all extensions are applied (3+1+1). · Initial contract period of 3 years with the option to extend for up to a further 2 years in total (3+1+1).Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
42500000 Cooling and ventilation equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
Conditions of participation3
  • Suitability

    SPD 4A.2 Statement (Applicable to both Lots):

    The following accreditations will be mandatory for the successful Supplier to currently hold:

    • All on site staff are accredited under a Health and Safety competence scheme CITB or equivalent.
    • All engineers working on this contract must hold the relevant F-Gas qualification and only work within the applicable category:
    • category 1 certificate - carry out all activities
    • category 2 certificate - install, maintain, service and recover refrigerant from systems containing less than 5 tonnes of CO2 equivalent (CO2e)
    • category 3 certificate - recover refrigerant from systems that contain less than 3 kg of F gas
    • category 4 certificate -check equipment for leaks but not breaking into the refrigeration circuit.
    • Member of B & ES (Building and Engineering Services Association/HVAC) or equivalent.
    • Member of REFCOM or equivalent.

    Bidders will need to provide relevant, in date order, certification as part of their SPD response to demonstrate they meet this.

  • Condition of participation
    no text published
    Minimum: SPD Statement 4B.1.1 Lot 1: Bidders will be required to have a “general” yearly turnover threshold value of 1,125,000 GBP for the last three years prior to the date of proposed contract award. Lot 2: Bidders will be required to have a “general” yearly turnover threshold value of …
  • Technical & professional ability

    The following selection criteria apply to both Lots.

    SPD 4C.1.2 - Statement 1

    Bidders will be required to provide three examples of projects/contracts carried out during the past three years that demonstrate that you have experience to deliver the works described in the PCS Contract Notice which are similar in value and complexity of estate.

    Bidder’s examples should include but are not limited to the following details in their service provision examples:

    • Detailed description of the service (including detail of whether the service was planned or reactive);
    • Value of the contract/service;
    • Contract period;
    • Complexity of estate managed;
    • Description of any reactive / replacement installation service provided; and
    • Details of multi/complex stakeholder engagement.

    NOTE: If you are unable to provide any examples, please explain why you cannot provide examples.

    Weighting: 45% overall (Each example provided is worth 15%).

    SPD 4C.1.2 - Statement 2

    A proven ability to manage the various elements of service delivery of this contract should be evidenced. Based on the examples described in Statement 1, Bidders are required to describe what their practical methods were for managing the following aspects of their contract:

    • Accuracy of recording of work undertaken;
    • Quality of finished work presented for inspection by the customer, including management of any sub-contractors’ work packages;
    • Communication with all stakeholders, including customers’ staff and all interested third …
    Minimum: The following minimum standards apply to both Lots. SPD 4D.1 1st Statement Quality Management and Health and Safety Procedures. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalen…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Tendering process for renewal of this contract is likely to be approx. 6 to 9 months prior to the expiry of the contract.

First published
21 Apr 2025, 15:16 BST
Last source update
27 Jan 2026, 09:44 GMT
Authority reference
EC1047
FTS notice number
2026/S 000-006921
Classification (CPV)
Cooling and ventilation equipmentRepair and maintenance services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-05054c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As detailed within the ITT documentation.

Publisher note: (SC Ref:821439)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Submission deadline
19 May 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

19 May 2025 → 27 Jan 2026 · 3 dates
  1. Submission deadline
    19 May 2025, 12:00 BST
  2. Invitations to tender expected
    12 Jun 2025, 00:00 BST
  3. Notice published274 days ago
    27 Jan 2026, 09:44 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    27 Jan 2026, 09:44 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,250,0002 contracts exc. VAT
Bids received 86 from SMEs
Contracts signed 2latest 15 Jan 2026
Awarded toValueDateStatus
Lot 1 · Air Cooled Chillers1 award
Lovat's Group LtdSME£500,000 †—Awarded
Lot 2 · Close Control Units (CCUs)1 award
Celsius Cooling LtdSME£750,000 †—Awarded

Contracts

  • Air Cooled Chillers · Lovat's Group LtdSME

    Signed
    15 Jan 2026
    Value
    £500,000
    Status
    active

  • Close Control Units (CCUs) · Celsius Cooling LtdSME

    Signed
    15 Jan 2026
    Value
    £750,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Air Cooled Chillers4bids · 4 electronic · 4 from abroad3——
2 · Close Control Units (CCUs)4bids · 4 electronic · 4 from abroad3——

Contracting authority & participating public bodies

University Of Edinburgh

Contracting authorityEducationBody governed by public lawEducation Charles Stewart House, 9-16 Chambers Street, Edinburgh, Scotland, EH1 1HTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court & Justice of the Peace CourtReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • Celsius Cooling LtdAwarded supplier Unit 16, Colvilles Park, Kelvin Industrial Estate, East Kilbride, Scotland, G75 0GZ
  • Lovat's Group LtdAwarded supplier Muirhead, Mitchelston Ind Est, Kirkcaldy, UK, KY1 3PB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.