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Published 27 Nov 2025, 18:31 GMT

Official UK procurement notice

ECO25186 Pride In Place Community Support

Official notice

Authority: Torbay Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Community & Cultural Services (98) Delivery: South West (UKK42)
Published estimate£400,000≈ £100k / year · £480,000 inc. VAT · 1 value update
Submissions closed 2 Mar 2026awarded 19 Mar 2026
Award (standstill) to TORBAY COMMUNITY DEVELOPMENT TRUST LTD2 awards
Contract term 4 yrsends 12 Apr 2030 · up to 13 Apr 2030 with extensions · starts 13 Apr 2026

What is being bought

Published requirement description

The Torquay Place Leadership Board, through Torbay Council as the accountable body, are looking for a community organisation to help support community groups, develop, monitor and evaluate business cases coming forward for Pride in Place funding. The government’s Pride in Place Programme (was Plan for Neighbourhoods) will see up to £5billion given to nearly 250 areas across the UK. Each area will receive up to £20million of funding and support over the next 10 years to make long-term improvements that residents want. Torquay is to receive just under £20million of this funding. In the summer of 2025 conversations were had with a significant amount of community groups in how to spend this money over the next decade. This helped produced a vision for how to spend the money and key themes to focus on based of community feedback. The board is looking for an organisation to continue to move these conversations forward and help develop projects into successful applications in line with the spend profile. It is looking for an organisation to help and facilitation to help bring together groups and ideas that will make a real impact in the lives of people in Torquay.

CPV: Other community, social and personal services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£400,000
Contract period: 13 Apr 2026 – 12 Apr 2030 (4 yrs) · up to 13 Apr 2030 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: South WestEligibility: SME eligibleVCSE eligible
Extensions: Change or alterations of requirements, resulting in additional services required to be carried out. · The contract may be extended for a period of up to 6 further year(s), in increments of up to 4+2 years, or until the end of the allocated budget, subject to termination clauses within Terms and Conditions of Contract and as provided for in section 78 Implied right to terminate public contracts of the Procurement Act 2023.
98000000 Other community, social and personal services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Financial Capacity

    Confirmation of ability to obtain relevant insurances after contract award but before delivery start

    Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

  • Technical & professional ability

    Relevant Experience and Contract Examples

    Data Protection

    Health and Safety

    Modern Slavery

    Payment in Contracts

    Carbon Reduction

    Relevant policies, procedures and accreditations required to deliver the contract

    Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Social value: 10%
Published sub-criteria (3)
  • Method Statements: 85%
  • Technical Question: 5%
  • Social Value: 10%
Published award criteria (3)
  • Method Statements : Quality for service and contract delivery. There are 5 method statements in total which add up to the percentage weighting.
  • Social Value: Social Value. Social Value is set as a method statement, within the Part 5 Award Criteria. Further information can be found in the Part 5 Award Criteria, Method Statement 6 and Part 1 Information, under section C3 Stage Two Award. There is 1Social Value question in total which adds up to the percentage weighting.
  • Technical Question: Technical question to assess Data Protection. There is 1 technical question in total which add up to the percentage weighting.
Conditions of participation2
  • Economic & financial standing

    Financial Capacity

    Confirmation of ability to obtain relevant insurances after contract award but before delivery start

    Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

  • Technical & professional ability

    Relevant Experience and Contract Examples

    Data Protection

    Health and Safety

    Modern Slavery

    Payment in Contracts

    Carbon Reduction

    Relevant policies, procedures and accreditations required to deliver the contract

    Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
27 Nov 2025, 18:31 GMT
Last source update
25 Mar 2026, 15:09 GMT
Award evaluation window
Submission end – 25 Mar 2026
Authority reference
ECO25186
FTS notice number
2026/S 000-010621
Latest notice
Contract award notice (UK6)
Classification (CPV)
Other community, social and personal services
Delivery area
South West (UKK42)
Official registry OCID
ocds-h6vhtk-05eaa2 Find a Tender
Contract terms summary

The Authority shall make payments to the Supplier quarterly in arrears, in accordance with clause 6 Charges and Payment of the General Terms.

The Supplier shall submit consolidated invoices to include any third party charges as applicable.

The Supplier will be paid £40,000 per annum (payments will be made quarterly), with the total amount paid to the Supplier, for the initial term of the Contract, £160,000.00. This includes any associated costs with delivering this service.

The total amount paid, over the duration of the contract, and to include any possible extensions taken will be £400,000.00. Permitted extensions will be reviewed as and when required.

The price will be fixed for the duration of the contract and to include any extensions taken. Therefore, no price reviews will be available.

Review and risk notes
Risks

Risk: Annual MHCLG (Section 50) payment schedule changes cause cash-flow misalignment with the programme plan for Pride in Place.

Modification required if risk arises: Yes — re-profile milestones/outputs and payment schedule.

Risk: VCSE capacity gaps mean some community groups need more support to reach “Board

ready” standard even with assistance.-ready” standard even with assistance.

Modification required if risk arises: TBC. more outreach sessions; adjust comms budget.

Risk: Reputational risk if funded projects are controversial or under-deliver in visible areas. (e.g., Town Centre/Crime & Safety themes)

Modification required if risk arises: Yes - strengthen comms & benefits tracking

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
2 Mar 2026, 12:00 GMT
Clarification deadline
16 Feb 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via ProContract www.supplyingthesouthwest.org.uk ↗

In order to access the amendable versions of the documents and to submit a response, Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word format documents for completion and submission.

Timeline

27 Nov 2025 → 13 Apr 2026 · 11 dates
  1. Planning notice published334 days ago
    27 Nov 2025, 18:31 GMT
  2. Market engagement318 days ago
    12 Dec 2025, 23:59 GMT

    Please complete the EOI template and submit via ProContract by the deadline of midday on Friday 12th December 2025.

  3. Next notice expected292 days ago
    7 Jan 2026, 23:59 GMT
  4. Tender notice published264 days ago
    5 Feb 2026, 15:55 GMT
  5. Clarification questions by252 days ago
    16 Feb 2026, 23:59 GMT
  6. Submission deadline239 days ago
    2 Mar 2026, 12:00 GMT
  7. Assessment summaries sent216 days ago
    25 Mar 2026
  8. Latest notice published216 days ago
    25 Mar 2026, 15:09 GMT
  9. Award decision expected by215 days ago
    25 Mar 2026, 23:59 GMT
  10. Standstill ends202 days ago
    7 Apr 2026, 23:59 BST
  11. Contract starts197 days ago
    13 Apr 2026, 00:00 BST

Notice history

9 events · 3 releases on Find a Tender · since 27 Nov 2025
  1. Preliminary market engagement notice published
    27 Nov 2025, 18:31 GMT
    UK2
  2. Tender notice published
    5 Feb 2026, 15:55 GMT
    UK4
  3. Published value updated to £400,000
    5 Feb 2026, 15:55 GMT
    was £320,000
  4. Status changed to active
    5 Feb 2026, 15:55 GMT
  5. Procurement method changed
    5 Feb 2026, 15:55 GMT
  6. Deadline published: 2 Mar 2026, 12:00 GMT
    5 Feb 2026, 15:55 GMT
  7. Contract award notice published
    25 Mar 2026, 15:09 GMT
    UK6
  8. Status changed to complete
    25 Mar 2026, 15:09 GMT
  9. Contract signature expected
    8 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £400,0001 award exc. VAT · 1 repeated publication of the same award counted once
Bids received 22 from SMEs
Awarded toValueDateStatus
TORBAY COMMUNITY DEVELOPMENT TRUST LTD13 Apr 2026 – 12 Apr 2030 · up to 12 Apr 2036Extensions: Contract may be extended for a period of up to 6 further(s), in increments of up to 4+2 years, or until the end of the allocated budget. · Options: The option to extend the contract for a period of up to 6 further year(s), in increments of up to 4+2 years.£400,000same award published again · counted once19 Mar 2026standstill to 7 Apr 2026Standstill
TORBAY COMMUNITY DEVELOPMENT TRUST LTDECO256 Pride In Place Community Support13 Apr 2026 – 12 Apr 2030 · up to 12 Apr 2036Extensions: Contract may be extended for a period of up to 6 further year(s), in increments of up to 4+2 years, or until the end of the allocated budget. · Options: Contract may be extended for a period of up to 6 further year(s), in increments of up to 4+2 years, or until the end of the allocated budget.£400,00019 Mar 2026standstill to 7 Apr 2026Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders22—

Contracting authority & participating public bodies

Torbay Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXLG-3144-TYMJ Town Hall, Torquay, South West, TQ1 3DRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsAssociated tender documents In order to provide unrestricted, full, direct and free of charge access to the Tender Documents, the Authority is providing the documents in PDF in the Opportunities Area of the ProContract e-tendering portal at https://www.supplyingthesouthwest.org.u…

Notices published for this procedure