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Published 7 Jul 2025, 10:22 BST

Official UK procurement notice

ED0329-24 - PNF - 1030 District Wide Car Park Resurfacing Works

Official notice

Authority: East Devon District Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£170,000£204,000 inc. VAT
Submissions closed 8 Sept 2025
Contract term 1 moends 12 Dec 2025 · up to 30 Jan 2026 with extensions · starts 11 Nov 2025

What is being bought

Published requirement description

East Devon District Council Request the provision of works of resurfacing 2No. car parks as below: Foxholes Car Park is located in Exmouth (SY01234 79976) with entrance and exit access via Queen’s Drive. The tarmac surfaced car park has a linear raised kerbed walkway running north to south with a vehicle ramp to access the east portion of the car park. A newly installed public toilet resides on the western face alongside. Two pedestrian ramps provide access from the north west corner of the car park to elevated chalets buildings. The car park’s surfacing has multiple potholes and large areas of scouring which requires full resurfacing, last undertaken in 2004. There have also been utility trench excavations with subsequent resurfacing leading to separation and further deterioration. The existing levels overall falls from north to south, feeding to 2No. drainage gullies on the eastern portion and the entrance bellmouth in the western portion of the car park. Land of Canaan (Canaan Way) Car Park is located in Ottery St Mary (SY09520 95571) with entrance and exit access via Fairmile Lane. The car park is bisected by a brick paving road providing access to both southern and northern portions. There is dense vegetation and mature trees surrounding the car park as well as 3No. vegetation islands with shrubbery and tress varying in size. The car park has prevailing fall from south to north towards two sets of linear slot drains that are heavily silted with limited function. At the northwest portion there are 4No. drainage gullies that discharge surface run off to the nearby watercourse. The surfacing has degraded through out the years with large potholes with existing stone coming away from the surface. With an increase in standard parking bays the existing kerbing will need to be adjusted to accommodate alongside the introduction of 3No. coach bays on the southern portion of the site.

CPV: Construction work

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 moSMEPublished value£170,000
Contract period: 11 Nov 2025 – 12 Dec 2025 (1 mo) · up to 30 Jan 2026 with extensionsValue: £170,000 exc. VAT · £204,000 inc. VAT
Delivery: South WestEligibility: SME eligible
Extensions: Due to weather conditions and restriction to public holidays etc. Extension of 29 working days.
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    As per ITT.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation1
  • Condition of participation

    As per ITT.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 Jul 2025, 10:22 BST
Last source update
7 Jul 2025, 10:22 BST
Authority reference
ED0329-24
FTS notice number
2025/S 000-037664
Latest notice
Tender notice (UK4)
Classification (CPV)
Construction work
Delivery area
South West (UKK43)
Official registry OCID
ocds-h6vhtk-0559a8 Find a Tender

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Electronic submission allowed
Submission deadline
8 Sept 2025, 12:00 BST
Clarification deadline
25 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Suppliers can access the business opportunity via Supplying the South West Procurement portal at www.supplyingthesouthwest.org.uk ↗. Register your expression of interest to the advert and then automatic access will be provided to the competition documentation, terms and conditions and any supporting information. This information can be downloaded for completion and/or questions completed online.

Your submission can be started on the same system/page where you downloaded the documentation. The authority does not accept submission from any other method.

Timeline

7 Jul 2025 → 11 Nov 2025 · 4 dates
  1. Tender notice published
    7 Jul 2025, 10:22 BST
  2. Clarification questions by
    25 Aug 2025, 12:00 BST
  3. Submission deadline
    8 Sept 2025, 12:00 BST
  4. Contract starts352 days ago
    11 Nov 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    7 Jul 2025, 10:22 BST
    UK4

Contracting authority & participating public bodies

East Devon District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLPC-3866-LXMN East Devon District Council, Honiton, South West, EX14 1EJContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender