Find a TenderAwardedContract details notice

Published 1 Apr 2026, 16:43 BST

Official UK procurement notice

EEAST - Hot Water Boilers (26-T06)

Official notice

Authority: East of England Ambulance Service NHS Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: East of England (UKH12)

Published estimate£200,000≈ £67k / year · £240,000 inc. VAT

Submissions closed 1 May 2026awarded 1 Jul 2026

Awarded to Cooleraid Ltd2 awards

Contract term 3 yrsends 31 May 2029 · up to 31 May 2030 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

The Contracting Authority requires a Supplier to provide a full managed service for Hot Water Boilers across the Estate. This shall include:

Installation of new Hot Water Boilers
Planned Preventative Maintenance of installed Hot Water Boilers
Reactive maintenance of Hot Water Boilers

The Supplier will be expected to install new Hot Water Boilers on an ad-hoc basis as and when our existing Hot Water Boilers which are owned by the Contracting Authority become end of life.

Within first 8 weeks of the contract, The Supplier will visit each location and provide a full asset list of all the Hot Water Boilers across the Estate along with a condition report for each boiler.

The authority expects to re-tender this requirement around 1 Apr 2031, 23:59 BST.

CPV: Repair and maintenance services of catering equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£200,000

Contract period: 1 Jun 2026 – 31 May 2029 (3 yrs) · up to 31 May 2030 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT

Eligibility: SME eligibleVCSE eligible

Extensions: The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months. · The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months.

50883000 Repair and maintenance services of catering equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (2)

Technical Envelope: 50%
Commercial Envelope: 50%

Published award criteria (2)

Technical Envelope
Commercial Envelope

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Apr 2031
First published: 1 Apr 2026, 16:43 BST
Last source update: 23 Jul 2026, 12:54 BST
Award evaluation window: Submission end – 11 May 2026
Authority reference: C436366
FTS notice number: 2026/S 000-030568
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of catering equipment
Delivery area: East of England (UKH12)
Official registry OCID: ocds-h6vhtk-067b21 Find a Tender

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Submission deadline: 1 May 2026, 12:00 BST
Clarification deadline: 15 Apr 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

1 Apr 2026 → 23 Jul 2026 · 8 dates

Tender notice published208 days ago
1 Apr 2026, 16:43 BST
Clarification questions by195 days ago
15 Apr 2026, 12:00 BST
Submission deadline179 days ago
1 May 2026, 12:00 BST
Award decision expected by168 days ago
11 May 2026, 23:59 BST
Contract starts148 days ago
1 Jun 2026, 00:00 BST
Assessment summaries sent118 days ago
1 Jul 2026, 00:00 BST
Standstill ends108 days ago
10 Jul 2026, 23:59 BST
Latest notice published95 days ago
23 Jul 2026, 12:54 BST

Notice history

5 events · 3 releases on Find a Tender · since 1 Apr 2026

Tender notice published
1 Apr 2026, 16:43 BST
UK4
Contract award notice published
1 Jul 2026, 14:34 BST
UK6
Status changed to complete
1 Jul 2026, 14:34 BST
Contract signature expected
17 Jul 2026, 23:59 BST
scheduled
Contract details notice published
23 Jul 2026, 12:54 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £200,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 4

Contracts signed 1latest 23 Jul 2026

Awarded to	Value	Date	Status
Cooleraid LtdSME20 Jul 2026 – 19 Jul 2029 · up to 19 Jul 2031Extensions: Valid from 20th July 2026 to 19th July 2029 with the option to extend for up to two further periods of up to 12 months. · Options: Valid from 20th July 2026 to 19th July 2029 with the option to extend for up to two further periods of up to 12 months.	£200,000same award published again · counted once	1 Jul 2026standstill to 10 Jul 2026	Standstill
Cooleraid LtdSME	£200,000 †	—	Awarded

Contracts

EEAST - Hot Water Boilers (26-T06) · Cooleraid LtdSME
Signed
23 Jul 2026
Value
£200,000
Period
1 Aug 2026 – 31 Jul 2029 · up to 31 Jul 2031 with extensions
Status
active
Extensions
Valid from 1st August 2026 to 31st July 2029 with the option to extend for up to two further periods of up to 12 months.
Options
Valid from 1st August 2026 to 31st July 2029 with the option to extend for up to two further periods of up to 12 months.
No agreed KPIs: Below £5m

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders	0	0	—

Contracting authority & participating public bodies

East of England Ambulance Service NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PBNZ-4155-WXBZ Whiting Way, Melbourn, East of England, SG8 6ENContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Cooleraid LtdAwarded supplierGB-COH: 02585899 23 Black Bear Lane, Newmarket, East of England, CB8 0JTContact email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Jul 2026, 12:54 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Jul 2026, 14:34 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender1 Apr 2026, 16:43 BST