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Published 29 Nov 2024, 14:29 GMT

Official UK procurement notice

Electoral Management Software · UK public procurement notice

Official notice

Authority: Oxford City Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: South East (UKJ1)
Budget not disclosedValue not published
Submissions closed 6 Jan 2025

What is being bought

Published requirement description

An electoral management software system. The service is for the provision of software in order to run elections and electoral registration within legislation and good practice. Oxford City Council is the democratically elected body for Oxford with 48 Councillors. The Council is committed to providing accountability and effectiveness of its service delivery through its scrutiny, audit and area committees.The Council is a District Council, with responsibilities for running local planning, housing, environmental health, electoral registration, waste collection, leisure and parks services, markets and fairs, tourism and cemeteries for the city of Oxford.In partnership with other public, private, and voluntary agencies the Council provides a wide range of services for approximately 140,818 residents and approximately 55,238 households spread over 24 wards. (Figures as of 2021 Census).

CPV: Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1This Contract is for the provision of software in order to run elections and electoral…Renewal

This Contract is for the provision of software in order to run elections and electoral registration within legislation and good practice.

Delivery: South East
Extensions: Option to renew for 24 monthsVariant bids: not allowed
48000000 Software package and information systems48100000 Industry specific software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Bidders responding to this opportunity should carefully consider how their response can align with the Council’s corporate priorities (2024 – 2028):

    • Good, affordable homes
    • Strong, fair economy
    • Thriving communities
    • Zero carbon Oxford
    • A well-run CouncilAs a minimum, we expect Bidders to respond with market leading pricing structures which reflect the scope of the commercial opportunities we offer. Additionally, where there is an opportunity for a sustainable solution, Bidders are strongly encouraged to offer such solutions, where permitted within the scope of the specification. The principal aim of the tender process is to appoint a single Bidder to the Council who will deliver both financial and efficiency benefits.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Nov 2024, 14:29 GMT
Last source update
29 Nov 2024, 14:29 GMT
Award evaluation window
6 Jan 2025 – …
Authority reference
OCC000585
FTS notice number
2024/S 000-038620
Classification (CPV)
Industry specific software packageSoftware package and information systems
Delivery area
South East (UKJ1)
Official registry OCID
ocds-h6vhtk-04c131 Find a Tender
Review and risk notes
Review procedure

N/A

Publisher note: Please see tender documents

How it was run

Official notice
Submission deadline
6 Jan 2025, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
6 Jan 2025, 12:00 GMT

Timeline

29 Nov 2024 → 7 Mar 2025 · 4 dates
  1. Notice published
    29 Nov 2024, 14:29 GMT
  2. Submission deadline
    6 Jan 2025, 12:00 GMT
  3. Bids opened
    6 Jan 2025, 12:00 GMT
  4. Bids must remain valid until
    7 Mar 2025, 23:59 GMT

Contracting authority & participating public bodies

Oxford City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services X1 1BXO, Oxford Town Hall, St Aldate’s, South East, X1 1BXOContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • high courtReview body londonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria