Find a TenderPast planning noticePreliminary market engagement notice
Published 24 Jul 2025, 11:33 BST

Official UK procurement notice

Energy and Decarbonisation Framework - Preliminary Market Engagement

Official notice

Authority: Caerphilly County Borough Council (Local council)

Framework agreementWorksAbove thresholdSME suitable
Planned pipeline value£200,000,000pipeline notice, not a live tender · 1 value update
Tender notice expected 17 Oct 2025from the planned procurement notice
Framework period 3 yrsends 31 Mar 2029 · up to 31 Mar 2034 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Caerphilly County Borough Council is undertaking this preliminary market engagement exercise to seek feedback from suppliers, contractors and other interested parties concerning the Council’s intention to establish a Framework for the provision of retrofit and decarbonisation works.

Scope of Works - The framework will encompass a wide range of activities, including:

Energy Assessments, Design and Planning: Conducting detailed property surveys to determine energy performance and develop tailored retrofit strategies, design and coordination.

Insulation and Weatherproofing: Installing and upgrading loft, cavity wall, and external wall insulation to enhance thermal efficiency.

Structural Work: Allowance for remedial structural works to take place, such as cavity wall ties, expansion joints etc.

Heating System Upgrades: Transitioning to low-carbon heating solutions such as air source heat pumps and district heating networks.

Windows and Doors: Replacing outdated glazing with double/triple glazing and implementing airtight sealing to minimise heat loss.

Renewable Energy Systems: Installing solar PV panels, battery storage systems, and energy management solutions to harness renewable energy sources.

Ventilation and Air Quality Improvements: Installing Mechanical Ventilation with Heat Recovery (MVHR) systems to maintain optimal indoor air quality and mitigate damp issues.

Quality Assurance and Compliance: Implementing rigorous inspections, performance testing, and ongoing monitoring to maintain PAS 2035 standards.

Training and Workforce Development: Offering PAS 2035 training programs for contractors and staff to ensure knowledge transfer and compliance.

Resident Engagement: Educating tenants on retrofit benefits, providing clear guidance on how to maximise energy savings post-installation.

Post-Retrofit Maintenance and Support: Developing long-term maintenance strategies to ensure sustained efficiency and performance.

CPV: Advisory architectural services · Architectural and related services · Architectural design services · Building completion work · Building installation work · Consultative engineering and construction services · Engineering design services · Ground investigation work · Ground-drainage work · Landscaping work · Repair and maintenance services of electrical and mechanical building installations · Roof works and other special trade construction works

How this framework works

From the published notice
Framework period
3 yrs · up to 8 yrs from 1 Apr 2026

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 3 yrsSME
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2034 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: Extension options published

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Energy and Decarbonisation Framework - Preliminary Market Engagement” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Past planning notice
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Jul 2025, 11:33 BST
Last source update
1 Aug 2025, 09:50 BST
Authority reference
CCBC/PS2671/25/CT
FTS notice number
2025/S 000-045048
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Advisory architectural servicesArchitectural and related servicesArchitectural design servicesBuilding completion workBuilding installation workConsultative engineering and construction servicesEngineering design servicesGround investigation workGround-drainage workLandscaping work
+2 moreRepair and maintenance services of electrical and mechanical building installationsRoof works and other special trade construction works
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-056542 Find a Tender

How it was run

Official notice
Appointment period ends
—

Timeline

24 Jul 2025 → 1 Apr 2026 · 5 dates
  1. Planning notice published
    24 Jul 2025, 11:33 BST
  2. Latest notice published
    1 Aug 2025, 09:50 BST
  3. Market engagement
    29 Aug 2025, 23:59 BST

    Caerphilly County Borough Council (the “Council”) is seeking feedback from suppliers, contractors and other interested parties to help the Council to increase its market understanding and inform the development of the procurement to ensure that it meets the Council’s objectives.

    This preliminary market engagement exercise is open to all interested parties.

    To participate in the preliminary market engagement exercise, please ensure you have an active account on our e-Tendering portal, Proactis:

    supplierlive.proactisp2p.com ↗

    Within Proactis, you can find the exercise within the opportunity:

    Energy and Decarbonisation Framework - Preliminary Market Engagement

    RQST14531

    The exercise consists of two elements, the Preliminary Market Engagement Document, which can be found within the Request Documents tab, and the Preliminary Market Engagement Questionnaire, linked further below.

    To participate in the exercise, please download and review the Preliminary Market Engagement Document. Once you have read through the document and supporting appendices, please complete the Preliminary Market Engagement Questionnaire.

    For support and assistance with participating in this exercise, please contact a member of the Supplier Relationship Team, who’s details have been provided below:

    Jemma Ford

    01443 863163

    fordj1@caerphilly.gov.uk

    Hayley Jones

    01443 863234

    Jonesh21@caerphilly.gov.uk

  4. Tender notice expected375 days ago
    17 Oct 2025, 23:59 BST
  5. Contract starts210 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 24 Jul 2025
  1. Pipeline notice published
    24 Jul 2025, 11:33 BST
    UK1
  2. Preliminary market engagement notice published
    1 Aug 2025, 09:50 BST
    UK2
  3. Published value updated to £200,000,000
    1 Aug 2025, 09:50 BST
    was £50,000,000

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure