Official UK procurement notice
Environmental Services 2023 – Highways Services (EPR 2122-201)
Authority: London Borough of Brent (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionHighways Maintenance Works contract: Planned Highways Maintenance and Highways Schemes; Reactive Highways Maintenance; emergency call-out; and Cyclical and Reactive Gully cleansing.
The Highways Maintenance services will be split into two lots with two separate contracts as further detailed below. This contracts will initially be for 7 years with the option to extend for up to a further 3 years in 1 year increments subject to performance. The intended start date for the contracts is 1st of April 2023 subject to change in accordance with the Invitation to Tender documentation.
The estimated value stated in II.1.5 is the estimated combined value for both of the Lots. More information about the estimated value of the Lots is provided in V1.3
CPV: Construction work for elevated highways · Construction work for highways · Construction work for highways, roads · Foundation work for highways · Foundation work for highways, roads, streets and footpaths · Surface work for highways
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£81,000,000 together) · win at most 1 of themLot #1Area 1 - NorthRenewal UK, LondonPublished value£44,000,000
Highways Maintenance Works contract: Planned Highways Maintenance and Highways Schemes; Reactive Highways Maintenance including emergency call-out; and, Cyclical and Reactive Gully cleansing.
Scope of Highways Maintenance Works contract Lot 1:
(i) Planned schemes and planned maintenance work in area 1 of the borough
(ii) Reactive repairs across the whole of the borough
(iii) Emergency call-out service across the whole of the borough
(iv) Cyclical and Reactive Gully Cleansing across the whole of the borough
(viii) Occasional planned schemes and planned maintenance work in the area 2 (South) of the borough – with no guarantee that any such work will be given
Area 1 and Area 2 are further described in Schedule 7(1) of the Contract which is included as Appendix P of the Invitation to Tender Documents and which can be obtained from the website address in section I.3
Lot #2Area 2 - SouthRenewal LondonPublished value£37,000,000
Highways Maintenance Works contract: Planned Highways Maintenance and Highways Schemes; Reactive Highways Maintenance.
Scope of Highways Maintenance Works contract Lot 2:
(i)Planned schemes and maintenance work in area 2 (South) of the borough
(ii)Occasional reactive repair work across the whole of the borough – with no guarantee that any such work will be given
(iii)Occasional planned schemes and planned maintenance work in area 1 (North) of the borough – with no guarantee that any such work will be given
Area 1 and Area 2 are further described in Schedule 7(1) of the Contract which is included as Appendix P of the Invitation to Tender Documents and which can be obtained from the website address in section I.3
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
The suitability criteria and scoring are set out in the selection criteria explanatory and
guidance documents which can be obtained from the website address in section I.3.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Oct 2021, 19:53 BST
- Last source update
- 26 Aug 2022, 13:04 BST
- Award evaluation window
- 28 Oct 2022 – …
- Authority reference
DN574073- FTS notice number
2022/S 000-023956- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e86dFind a Tender
- Performance terms
Details of the conditions are set out in the procurement documents. These may include
considerations relating to social, environmental and/or employment related considerations.
Bidders are referred to the application of a re-allocation mechanism as described within clauses 8.1-8.3 of the Form of Agreement and within Schedule 7 (1) and 7 (2) (Lots 1 and 2 and Re-Allocation Principles) of the Contract which is is included as Appendix P of the Invitation to Tender Documents and which can be obtained from the website address in section I.3
- Review procedure
The Contracting Authority will incorporate a minimum 10 day calendar day standstill period
at the point information on the award of the contact is communicated to tenderers. The
Public Contracts Regulations 2015 (SI 2015 nº 102) (as amended) provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the rules to take action in
the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have
known that grounds for starting the proceedings had arisen. The Court may extend the time
limit for starting proceedings where the Court considers that there is a good reason for doing
so but not so as to permit proceedings to be started more than 3 months after that date.
Where a contract has not been entered into, the Court may order the setting aside of the
award decision or order the Contracting Authority to amend any document and may award
damages. If the contract has been entered into the Court may only award damages or, where
the contract award procedures have not been followed correctly, declare the contract to be
“ineffective”.
Publisher note: The Contracting Authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those regulations. The Contracting Authority reserves the right not to proceed or not to award a contract for the whole or any part of the proposed procurement. The Contracting Authority will not be liable for any costs incurred by those tendering for the contracts. The estimated value for the contracts is based on existing budgets, historical spend and additional investment to the extent which it is already known about however, the actual spend under the contracts may increase or decrease depending on the budget available for each year of the contracts. The Contracting authority anticipates investing an additional £13 million over and above existing budgets in the first three years of the contracts. Such £13 million figure is already included in the estimated contract values included at II.1.5 and the II.2.6 (for both Lots 1 and 2). The estimated values and split between Lots 1 and 2 are dependent on which geographical area the works/services fall within and are subject to the application of the mechanism set out in Schedule 7 (1) and 7 (2) (Lots 1 and 2 and Re-Allocation Principles) of the Contract. The Contract is included as Appendix P of the Invitation to Tender Documents and which can be obtained from the website address in section I.3 The contracting authority does not guarantee a minimum spend under contracts.
How it was run
Official notice- Submission deadline
- 28 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 28 Oct 2022, 12:00 BST
Timeline
26 Aug 2022 → 3 Apr 2023 · 4 dates- Notice published26 Aug 2022, 13:04 BST
- Submission deadline28 Oct 2022, 12:00 BST
- Bids opened28 Oct 2022, 12:00 BST
- Next notice expected3 Apr 2023, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 26 Aug 2022- Published value updated to £81,000,00026 Aug 2022, 13:04 BSTwas £56,000,000
- Status changed to active26 Aug 2022, 13:04 BST
- Procurement method changed26 Aug 2022, 13:04 BST
- Deadline published: 28 Oct 2022, 12:00 BST26 Aug 2022, 13:04 BST
- Buyer details updated26 Aug 2022, 13:04 BST
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria