Official UK procurement notice
Estate Agency Services for Herefordshire Council's Commercial Estate
Authority: Herefordshire Council (Local council)
What is being bought
Published requirement descriptionThis tender is for a supplier to undertake rent reviews, lease renewals, lease re-gearing and any other lease events in respect of the Council's commercial property estate (excluding retail). Additionally, the Supplier will be required to undertake the marketing and associated letting of vacant premises across Herefordshire.
The estimated value of this contract is expected to be in the region of £250,000 over the full term (including any extension options), however, the actual value will be subject to the service need and the supplier's performance. The maximum spend under this contract will not exceed £450,000.
The contract term is for 3 years with the option for up to two extensions of up to 12 months each (3+1+1). Individual packages of work issued under the contract may extend beyond the life of the overarching agreement.
- The authority expects to re-tender this requirement around 1 Jul 2031, 23:59 BST.
CPV: Real estate services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£450,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jul 2031
- First published
- 26 Jun 2026, 12:46 BST
- Last source update
- 20 Oct 2026, 14:12 BST
- Award evaluation window
- Submission end – 9 Nov 2026
- FTS notice number
2026/S 000-089866- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06be24Find a Tender
- Risks
During the contract term, changes to legislation, statutory guidance, regulatory requirements or RICS Code of Conduct may materially affect the service specification, delivery model, staffing requirements, reporting obligations or cost of delivery. The nature and extent of any such changes cannot be fully determined at the time of tender and may adversely affect satisfactory contract performance if they occur. The Contract may therefore require modification in accordance with the Procurement Act 2023 should this known risk materialise.
How it was run
Official notice- Submission deadline
- 26 Oct 2026, 11:00 GMT
- Clarification deadline
- 14 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Herefordshire Council has published this contract opportunity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar:
www.supplyingthesouthwest.org.uk ↗
UPDATE 20/10/2026: If you are experiencing technical issues when trying to use the above link, please use the following link instead procontract.due-north.com ↗
Timeline
26 Jun 2026 → 27 Nov 2026 · 8 dates- Planning notice published125 days ago26 Jun 2026, 12:46 BST
- Market engagement113 days ago7 Jul 2026, 23:59 BST
Herefordshire Council has published this market engagement activity on the 'Supplying the Southwest Portal'. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.
To register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser's address bar: www.supplyingthesouthwest.org.uk ↗
- Tender notice published36 days ago22 Sept 2026, 18:22 BST
- Clarification questions by14 days ago14 Oct 2026, 17:00 BST
- Latest notice published9 days ago20 Oct 2026, 14:12 BST
- Submission deadline3 days ago26 Oct 2026, 11:00 GMT
- Today29 Oct 2026
- Award decision expected byin 11 days9 Nov 2026, 23:59 GMT
- Contract startsin 28 days27 Nov 2026
Notice history
8 events · 3 releases on Find a Tender · since 26 Jun 2026- Preliminary market engagement notice published26 Jun 2026, 12:46 BSTUK2
- Tender notice published22 Sept 2026, 18:22 BSTUK4
- Published value published: £450,00022 Sept 2026, 18:22 BST
- Status changed to active22 Sept 2026, 18:22 BST
- Procurement method changed22 Sept 2026, 18:22 BST
- Deadline published: 21 Oct 2026, 17:00 BST22 Sept 2026, 18:22 BST
- Tender notice published20 Oct 2026, 14:12 BSTUK4
- Deadline moved to 26 Oct 2026, 11:00 GMT20 Oct 2026, 14:12 BST+5 days · was 21 Oct 2026, 17:00 BST
Published amendments (1)
The tender deadline has been extended until Monday 26th October 2026 at 11:00am. An additional URL link has been provided to access the opportunity and submit a response, due to a temporary technical problem with the link.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender