Official UK procurement notice
Extension of the Existing Laboratory Information Management System (LIMS) Contract via Contract Change Notice (CCN)
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThis VEAT notice relates to the extension of the existing Laboratory Information Management System (LIMS) contract through a Contract Change Notice (CCN). The contract has reached the end of its permissible term; however, continuation is essential to maintain uninterrupted pathology services across the Trust. The incoming LIMS provider is not yet operational at Barnsley and Rotherham sites. The extension is required to ensure business continuity, patient safety, and continued clinical operation.
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1The Contracting Authority intends to award a Contract Change Notice (CCN) to extend…
The Contracting Authority intends to award a Contract Change Notice (CCN) to extend the current LIMS contract beyond its original expiry date. The existing agreement has no further contractual extensions available; however, continuation of service is essential.
The new LIMS provider is not yet operational at the Barnsley and Rotherham sites and will not be ready to mobilise for an extended period. Immediate termination of the incumbent solution would result in a critical loss of LIMS functionality, creating significant patient safety risks and rendering laboratory operations non‑functional.
The extension covers ongoing provision of LIMS software, support, maintenance, hosting, and associated services required to keep the pathology service operational. Additional information: This notice relates to a temporary continuation of the incumbent service to maintain operational continuity while the Authority completes the necessary processes to determine future service arrangements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Mar 2026, 16:40 GMT
- Last source update
- 19 Mar 2026, 16:40 GMT
- FTS notice number
2026/S 000-025435- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066f8fFind a Tender
- Why no open competition
Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive
- Published justification
The Contracting Authority is required to maintain continuity of essential clinical services supported by its Laboratory Information Management System (LIMS). The existing contract has reached the end of its permissible term; however, the Authority has experienced events and circumstances not capable of being foreseen during the original procurement and contract period. These circumstances require the continuation of the incumbent LIMS solution to ensure uninterrupted service delivery while the Authority progresses the actions necessary to confirm future arrangements.
A cessation of the incumbent system at this time would create significant operational and patient safety risks, and the usual procurement timescales cannot be complied with without jeopardising critical clinical services. The conditions set out under Regulation 32(2)(c) of the Public Contracts Regulations 2015 therefore apply. The scope of the extension is strictly limited to what is required to maintain service continuity.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CLINISYS SOLUTIONS LIMITED | £2,426,683 † | — | Awarded |
Contracts
Contract 025435-2026-1 · CLINISYS SOLUTIONS LIMITED
- Signed
- 19 Mar 2026
- Value
- £2,426,683
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- CliniSys Solutions LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.