Official UK procurement notice
Facilities Management · UK public procurement notice
Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTransport for Wales is preparing to re-procure its Facilities Management contract to support its estate and operational activities across Wales and the Borders.
As part of developing the future requirement, Transport for Wales is considering how facilities management services should be structured to support operational delivery, compliance obligations and wider estate objectives. This engagement will help inform the future operating model, contract scope and commercial approach.
Transport for Wales is seeking market insight on how best to deliver a flexible, efficient and value-for-money service that can support both current operational needs and future estate developments. Feedback received through this engagement will help shape the future procurement strategy, contract requirements and commercial approach ahead of any formal procurement process.
CPV: Building and facilities management services · Repair and maintenance services · Repair and maintenance services of building installations
How this framework works
From the published notice- Framework period
- 5 yrs · up to 8 yrs from 1 Apr 2028
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Facilities Management” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Transport for Wales Rail Limited (Utility Buyer) buys Miscellaneous business-related services (CPV 7999), and who usually turns up
Transport for Wales Rail Limited (Utility Buyer) has little published record in this market. Compared with other frameworks and DPS only. Whole-market view: Miscellaneous business-related services (CPV 7999) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No supplier sizes published for this authority.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 70 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
No awards recorded for this authority in this market.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5%
2–317%
4–618%
7+59%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7999Published estimate£58m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 92 past lots.
A forecast, not a list of bidders.
1 bid5%
2–317%
4–618%
7+59%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Vinci FacilitiesEarlier contract | TfWRL Facilities Managementnotice published Oct 2023 | — | — | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
79% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
79% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (79% title match), the holder is not guaranteed to re-bid
TfWRL Facilities Management — held by Vinci Facilities; no contract end date published.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Oct 2026, 20:35 BST
- Last source update
- 12 Oct 2026, 20:35 BST
- Authority reference
TFW1051.00- FTS notice number
2026/S 000-096323- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07861aFind a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
12 Oct 2026 → 1 Apr 2028 · 4 dates- Planning notice published14 days ago12 Oct 2026, 20:35 BST
- Today27 Oct 2026
- Market engagementin 16 days12 Nov 2026, 23:59 GMT
Transport for Wales is undertaking a market engagement exercise to inform the re-procurement of its Facilities Management contract and is inviting interested suppliers to participate in a co-design workshop.
The purpose of the workshop is to work collaboratively with the market to explore how a future Facilities Management contract should be structured to deliver high-quality, efficient and value-for-money services across the Transport for Wales estate. Transport for Wales is seeking supplier insight and practical experience to help shape the future operating model, service requirements and commercial approach.
The workshop will focus on developing a future operating model that provides clarity on how stakeholders request work, approve work, monitor progress and escalate issues throughout the lifecycle of a task. Discussions will also explore the digital solutions and capabilities required to support effective contract management, including helpdesk provision, fault reporting mechanisms, performance dashboards, evidence capture and document control. In addition, suppliers will be invited to share their views on how transparency and value for money can be strengthened through the commercial model, alongside approaches for embedding measurable social value and sustainability outcomes within the future contract.
Transport for Wales intends to host the market engagement workshops on the following dates:
- 16 November 2026 - Chester
- 18 November 2026 - Cardiff
Both events will cover the same content, and suppliers are only required to attend one session.
Suppliers wishing to attend should register their interest by completing the registration form via the link below. Please copy and paste the link into your web browser to access the form. If you experience any issues accessing the form, please contact supplychain@tfw.wales and a registration link will be provided.
forms.cloud.microsoft/e/xjAXQb1GRj ↗
The deadline for registration is 23:45 on Thursday 12 November 2026. Further details will be issued to registered attendees closer to the event date.
Please note that Transport for Wales reserves the right to amend, postpone or cancel either event should circumstances require. Any changes will be communicated to registered attendees as soon as reasonably practicable.
Participation in this market engagement exercise is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. Any future procurement opportunity will be advertised separately in accordance with the applicable procurement regulations.
- Tender notice expectedin 93 days28 Jan 2027, 23:59 GMT
- Contract starts1 Apr 2028, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published12 Oct 2026, 20:35 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Transport for WalesContracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender