Find a TenderAwarded
Published 30 Apr 2024, 21:41 BST

Official UK procurement notice

Family time contact services

Official notice

Authority: London Borough of Barking and Dagenham (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Framework ceiling (notional)£900,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 7 Jun 2024awarded 1 Oct 2024
Lots 2max 2 won per supplier

What is being bought2 lots · detail below

Published requirement description

The London Borough of Barking and Dagenham (LBBD) has a duty to promote reasonable contact under section 34 of the Children Act 1989. Section 34 places a duty on Local Authorities to allow the child in its care, reasonable contact with their parents and 'other persons' prescribed within s34 (1) of the act.

LBBD’s Family Time Contact in- house Team, which forms part of the Councils Specialist Intervention Service (SIS), provides supervised contact for children living away from a parent or other significant adult because they are deemed to have suffered significant harm, or are at risk of suffering significant harm. Supervised contact takes place for families which are under the care of the local Authority including those who are subject to an Interim Care order, Section 20 or Full Care Order.

The Family Time Contact Team provides court- directed supervised contact sessions for families of children under the care of the local authority in a safe and neutral place, using contact supervisors who support parents to develop their parenting skills in line with the child’s welfare. The team helps to promote and sustain a child’s relationship with their families where it is safe to do so, or while decisions are being made about their future.

Supervised contact is delivered primarily in the borough in several buildings and venues such as children centres, community hubs, in the community and other paid venues as required if capacity cannot be met. Supervised contact can also occur outside of the borough if the host family’s location is further afield.

Due to the approaching expiry of existing contracts under the Family Time Contact Framework Agreement, the London Borough of Barking & Dagenham is advertising to seek tenders from suitably experienced and qualified organisations for the provision of supervised Family Time Contact Services for Children in Need, Children in Care and Children Subject to a Child Protection Plan.

The new Framework seeks to commission multiple providers to receive Family Contact referrals directly from the Local Authority and deliver a Supervised Family Contact Service which:

  • Provides a safe and neutral place for children to meet their parents or extended family in line with supervised contact arrangements.
  • Ensures the safety of the child/children through a risk assessment which structure each contact.
  • Provides a safe space for children and their families through Contact Supervisors who observe, record, and participate, as appropriate.
  • Is safe and secure transfer of records between the Local Authority and provider.

Providers will need to be accredited by the National Association of Child Contact Centres (NACCC) to support the in-house Family Time Contact Team to meet current demand and ensure all families can have contact in a timely manner.

The level of contact for families is court directed and can range in both length of session and frequency.

CPV: Social work and related services · Social work services

How this framework works

From the published notice
Bids received
3 bids received · 3 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · win at most 2 of them
Lot #1Delivery of Family Contact Services within Barking and Dagenham and neighbouring boroughsAwardedRenewal LondonPublished value£600,000
Delivery: London · Barking and Dagenham and neighbouring boroughs
Extensions: The initial contract term of 2 years can be extended by two further one-year periods to a maximum contract term of 4 years.Variant bids: not allowed
Lot #2Delivery of Family Contact Services within Greater London and surrounding local authorities.Renewal East of England, London +1Published value£300,000
Delivery: East of England, London, South East · Greater London and surrounding local counties
Extensions: The initial contract term of 2 years can be extended by two further one-year periods to a maximum contract term of 4 years.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 45%Social value: 10%
Published award criteria (3)
  • Quality: 45
  • Social value: 10
  • Price: 45
Lot distribution rule: 1 and 2
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
  • “Family time contact services” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
30 Apr 2024, 21:41 BST
Last source update
22 Oct 2024, 16:11 BST
Award evaluation window
7 Jun 2024 – …
FTS notice number
2024/S 000-034210
Classification (CPV)
Social work and related servicesSocial work services
Delivery area
East of England (UKH3)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-04564d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
7 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
7 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Jun 2024 → 7 Dec 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Jun 2024, 12:00 BST
  2. Bids opened
    7 Jun 2024, 12:00 BST
  3. Notice published
    22 Oct 2024, 16:11 BST
  4. Bids must remain valid until
    7 Dec 2024, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Oct 2024, 16:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 2latest 1 Oct 2024

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £415,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Delivery of Family Contact Services within Barking and Dagenham and neighbouring boroughs

    Signed
    1 Oct 2024
    Value
    ceiling above
    Status
    active
  • Delivery of Family Contact Services within Greater London and surrounding local authorities.  

    Signed
    1 Oct 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Delivery of Family Contact Services within Barking and Dagenham and neighbouring boroughs3bids · 3 electronic · 3 from abroad3——

Contracting authority & participating public bodies

London Borough of Barking and Dagenham

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall Square, 1 Clockhouse Avenue, Barking, London, IG11 7LUContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria