Official UK procurement notice
Fertility Clinic Management Solution
Authority: University College London Hospitals NHS FT (Central government)
What is being bought
Published requirement descriptionUniversity College London Hospitals NHS Foundation Trust (UCLH) is looking to procure a dedicated Fertility clinic management solution to support anticipated scaling of the UCLH Fertility service in 2027.
A mature, professional, market-ready solution is required to will meet all clinical, laboratory and back-office requirements such as admin, audit and reporting. Technical, financial and compliance areas will also provide critical assessments of any proposed solution.
- How the procedure runs: There is a two stage process, with Pass/Fail questions, scoring questions, clarification meetings and system demonstrations.
- No preliminary market engagement: Due to the UK regulations there is a very small market for this with a finite number of providers that can meet our requirement. Market research was conducted in the writing of our tender documents.
CPV: In vitro fertilisation services · Patient-administration system
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 70%
- Commercial: 20%
- Social Value: 10%
Published award criteria (3)
- Commercial
- Technical
- Social Value
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Jun 2026, 14:50 BST
- Last source update
- 8 Sept 2026, 10:45 BST
- Award evaluation window
- Submission end – 14 Dec 2026
- Authority reference
UCLH7270- FTS notice number
2026/S 000-056702- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06b612Find a Tender
- How it runs
There is a two stage process, with Pass/Fail questions, scoring questions, clarification meetings and system demonstrations.
How it was run
Official notice- Submission deadline
- 10 Aug 2026, 13:00 BST
- Clarification deadline
- 13 Jul 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Tendering Portal can be accessed via the link: atamis-1928.my.site.com/s/Welcome ↗
All communications (including submission of Tenders) should be carried out via the e-Tendering Portal. The procurement documents are available for unrestricted full direct access, free of charge via the e-Tendering Portal. To access this opportunity you will need to register at health-family.force.com/s/Welcome ↗ as a Supplier and search for the opportunity C452749
To respond to this Invitation to Tender, Bidders must register on the portal, log in, complete the tender response documents and submit them via the e-tendering portal.
Should Tenderers have any queries, or having problems using the portal, they should contact the Atamis Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk
Timeline
16 Jun 2026 → 14 Dec 2026 · 6 dates- Tender notice published132 days ago16 Jun 2026, 14:50 BST
- Clarification questions by105 days ago13 Jul 2026, 13:00 BST
- Submission deadline77 days ago10 Aug 2026, 13:00 BST
- Latest notice published48 days ago8 Sept 2026, 10:45 BST
- Today26 Oct 2026
- Contract startsin 48 days14 Dec 2026
- Award decision expected byin 49 days14 Dec 2026, 23:59 GMT
Notice history
3 events · 2 releases on Find a Tender · since 16 Jun 2026- Tender notice published16 Jun 2026, 14:50 BSTUK4
- Procurement termination notice published8 Sept 2026, 10:45 BSTUK12
- Status changed to complete8 Sept 2026, 10:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 8 Sept 2026 | CancelledThis opportunity is being cancelled and re-launched to reflect a change in the standards required. The original opportunity set standards which the market was unable to meet and so these will now be revised and a new opportunity will be published shortly. Thank you for your understanding. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender