Official UK procurement notice
Finance, Human Resources and Payroll Systems
Authority: University of Chichester (Education)
What is being bought
Published requirement descriptionProcurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts
- How the procedure runs: Detailed processes are set out at https://help.chi.ac.uk/docs/tenders/
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Transition: 10%
- Functional Capabilities: 40%
- Ongoing Support: 10%
- Finance and Commercial: 30%
- Social Values: 10%
Published award criteria (5)
- Transition: Coherent, clear explanation of how the migration of current and archive data, and interfacing to feeder or client systems is undertaken, and clarity of associated costs, responsibilities and risks.
- Finance and Commercial: Coherent costs and Value for Money (VFM) - EG Banding Installation costs System licensing (e.g. Banding to number of Students) Hosting requirements and costs Clarity of add-ons - ie hosting / additional software Clarity of responsibilities for APIs / Data Archive Annuities and support costs / open book accounting / limited increase guarantees / payment scheduling
- Functional Capabilities: Clarity of functions/components (exactly what is in the costed proposition and where if anywhere this does not complete the specification attached) Clarity of safeguarding functions Clarity of Role Based Access Clarity of Authentication and interoperability with MFA / and Single Sign on mechanisms Component interoperability, and ability to enable agentic & generative AI, automation for analytics AI and Product Roadmap and advance notifications and flexibility of security updates and functional changes Interoperability with protective security systems Management of local and remote access
- Ongoing Support: Legislative compliance and reporting Functional and security release management Ability / process for responding to incidents
- Social Values: Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity Compliance with for example the Modern Slavery Act, in the context of partnering with a HEI Understanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE)
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jan 2026, 11:49 GMT
- Last source update
- 23 Jul 2026, 14:11 BST
- Award evaluation window
- Submission end – 17 Apr 2026
- Authority reference
HRFINPRoll0004- FTS notice number
2026/S 000-019679- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060d2aFind a Tender
- How it runs
Detailed processes are set out at help.chi.ac.uk/docs/tenders/ ↗
How it was run
Official notice- Submission deadline
- 10 Apr 2026, 12:00 BST
- Clarification deadline
- 3 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
23 Jan 2026 → 1 Aug 2027 · 9 dates- Planning notice published277 days ago23 Jan 2026, 11:49 GMT
- Market engagement249 days ago20 Feb 2026, 23:59 GMT
The pre-engagement notice, seeks to engage relevant suppliers in helping shape the subsequent specification and tendering process. This process comprises of the publication of the pre-engagement notice to alert suppliers to the opportunity, to enable suppliers to raise related questions and observations by email, and through a supplier briefing event (11/02/26 @ 15:00). From this the University will incorporate these questions and observations into our plans for there to be a subsequent UK3, and 4 (Tender), and making sure that all information is available equally to all potential suppliers.
This engagement process relates to preparing for succession as our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively).
A supplier engagement event is anticipated and will be held by Teams on 11 February 2026 @ 15:00. Questions and observations can be made through tenders@chi.ac.uk, and information relating to these questions and observations will be published through help.chi.ac.uk/tenders ↗ . This process will close on 20th February, to enable formal tender documents to be further prepared, and for the formal publication of the UK4 notice on or around 2cnd March.
Microsoft Teams meeting teams.microsoft.com/meet/36507277986023 ↗
Meeting ID: 365 072 779 860 23
Passcode: gY7Wq7Mz
- Next notice expected239 days ago2 Mar 2026, 23:59 GMT
- Tender notice published237 days ago4 Mar 2026, 16:53 GMT
- Clarification questions by207 days ago3 Apr 2026, 23:59 BST
- Submission deadline200 days ago10 Apr 2026, 12:00 BST
- Award decision expected by193 days ago17 Apr 2026, 23:59 BST
- Latest notice published96 days ago23 Jul 2026, 14:11 BST
- Today28 Oct 2026
- Contract startsin 276 days1 Aug 2027, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 23 Jan 2026- Preliminary market engagement notice published23 Jan 2026, 11:49 GMTUK2
- Planned procurement notice published20 Feb 2026, 10:53 GMTUK3
- Status changed to planned20 Feb 2026, 10:53 GMT
- Procurement method changed20 Feb 2026, 10:53 GMT
- Deadline published: 10 Apr 2026, 12:00 BST20 Feb 2026, 10:53 GMT
- Tender notice published4 Mar 2026, 16:53 GMTUK4
- Published value published: £1,500,0004 Mar 2026, 16:53 GMT
- Status changed to active4 Mar 2026, 16:53 GMT
- Procurement termination notice published23 Jul 2026, 14:11 BSTUK12
- Status changed to complete23 Jul 2026, 14:11 BST
Routine re-releases (4)
- 2026-01: 1 release · 23 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 1 Jul 2026 | CancelledReview of future requirements for the university and the risk and internal resources for building a new system as this time would be difficult to justify. |
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Location of further information
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender