Find a TenderAwarded

Published 11 Aug 2023, 17:03 BST

Official UK procurement notice

Financial Management Software for a Housing and Care Provider

Official notice

Authority: Bournemouth Churches Housing Association (Housing)

GoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48) Delivery: South East (UKJ)

Published estimate£250,000exc. VAT14.8% below published estimate

Submissions closed 11 Sept 2023awarded 22 Dec 2023

Awarded to IPLICIT LIMITED

What is being bought

Published requirement description

Bournemouth Churches Housing Association is seeking a supplier of modern a finance system to enable it to effectively manages its purchasing and finances. The system should utilise the latest cloud hosted technology and be web-based, accessible from a modern browser. The high level requirements are:1. Fully compliant with industry best practices, including retention of documents and data storage under the Data Protection Act and GDPR,2. Offers a multi-entity accounting platform with intercompany posting, comprehensive auditing facilities, and interfaces with Microsoft 365 for Single Sign-On (SSO),3. Features a budgeting and forecasting module, along with invoice processing, purchase order workflow, and bank reconciliation capabilities,4. Provides financial forecasting, incorporates OCR Invoice processing (or similar technology) for automated invoice handling,5. Allows users to query data and create new reports using a report builder tool.

Recurrence: 5 Years

CPV: Business transaction and personal business software package · Financial analysis and accounting software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1The high level requirements are:1AwardedRenewal

The high level requirements are:1. Fully compliant with industry best practices, including retention of documents and data storage under the Data Protection Act and GDPR,2. Offers a multi-entity accounting platform with intercompany posting, comprehensive auditing facilities, and interfaces with Microsoft 365 for Single Sign-On (SSO),3. Features a budgeting and forecasting module, along with invoice processing, purchase order workflow, and bank reconciliation capabilities,4. Provides financial forecasting, incorporates OCR Invoice processing (or similar technology) for automated invoice handling,5. Allows users to query data and create new reports using a report builder tool.

Delivery: South East

Extensions: The contract may be extended by an additional two (2) years.Variant bids: not allowed

48000000 Software package and information systems 48440000 Financial analysis and accounting software package

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality: 70
Price: 30

Conditions of participation1

Suitability
As detailed in the Invitation to Tender

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 5 Years
First published: 11 Aug 2023, 17:03 BST
Last source update: 22 Jan 2024, 11:40 GMT
Award evaluation window: 11 Sept 2023 – …
Authority reference: PfHCon/00000563
FTS notice number: 2024/S 000-002060
Classification (CPV): Business transaction and personal business software packageFinancial analysis and accounting software packageSoftware package and information systems
Delivery area: South East (UKJ)
Official registry OCID: ocds-h6vhtk-03ef44 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As detailed in the Invitation to Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 Sept 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 11 Sept 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/procurementforhousing ↗

Timeline

11 Sept 2023 → 22 Jan 2024 · 3 dates

Submission deadline
11 Sept 2023, 12:00 BST
Bids opened
11 Sept 2023, 12:00 BST
Notice published
22 Jan 2024, 11:40 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
22 Jan 2024, 11:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £213,0001 contract exc. VAT

Bids received 65 from SMEs

Contracts signed 1latest 22 Dec 2023

Awarded to	Value	Date	Status
IPLICIT LIMITED	£213,000 †	—	Awarded

Contracts

Contract 002060-2024-2023/S 000-023634-1 · IPLICIT LIMITED
Signed
22 Dec 2023
Value
£213,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic	5	—	—

Contracting authority & participating public bodies

Bournemouth Churches Housing Association

Contracting authorityHousingCharitable registered society under the Co-operative and Community Benefit Societies Act 2014Housing and community amenities The Factory 14 Alder Hills , Poole , South East, BH12 4ASContact name, email Published organisation website ↗

Dispute resolution & review bodies

Public Procurement Review ServiceReview body LondonContact email

Bidders & participating suppliers

1 commercial party on the notice

iplicit LimitedAwarded supplier 124 City Road, London, EC1V 2NX, London, South West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria