Official UK procurement notice
Fire Alarm Installation and Maintenance
Authority: THAMES WATER UTILITIES LIMITED
What is being bought
Published requirement descriptionThames Water intends to award Framework Agreements to up to four suppliers to design, supply, install and maintain fire alarms across the TW region. Each supplier will be allocated all planned maintenance, reactives, upgrades and installations in one area within the Thames Water region up to a value of £60,000, after which work will be competed between the four suppliers.
Note that we do NOT require all suppliers to be able to undertake planned maintenance across the TW region but we DO require all suppliers to undertake large value works (over £60k) across the TW region with the assumption that more regionally based suppliers can still be successful in this process.
Bidders will be asked for regional preferences in the PSQ. All suppliers awarded framework agreements will be required to undertake installation and/or remedial projects over £60,000 across the Thames Water region. The current Thames Water alarm estate consists of a combination of Advance, Protec, Gent and Kentec. The overall strategy is to standardise to Advance panels across the Thames Water region.
Please note that that deadline for asking for access to the PSQ & submitting of the PSQ is 10am, 3rd November 2025.
- How the procedure runs: Supplier's PSQ submission will be scored and shortlisted in accordance with the criteria set out within the PSQ documentation, and the suppliers that are shortlisted will be invited to submit a proposal in response to the ITN. After tenders have been submitted, evaluated and negotiated, the successful suppliers will be awarded according to the percentage weightings and criteria set out in the ITN process documents. Full details of the process that will be followed are provided within the PSQ and ITN documents.
CPV: Fire-alarm system installation work · Fire-alarm systems
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 4 suppliers
- Framework period
- 5 yrs · up to 8 yrs 1 mo from 1 Apr 2026
Published description of the framework
Suppliers that are shortlisted from the PSQ stage will be invited to submit a proposal in response to the ITN, including details of the pricing they are submitting. After tenders have been submitted, evaluated and negotiated, the successful suppliers will be awarded according to the percentage weightings and criteria set out in the ITN process document. Full details of the process that will be followed are provided within the PSQ and ITN documents.
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£28,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 60%
- Commercial: 40%
Published award criteria (2)
- Technical
- Commercial
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Fire Alarm Installation and Maintenance” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Oct 2025, 16:13 BST
- Last source update
- 3 Feb 2026, 08:35 GMT
- Award evaluation window
- Submission end – 9 Mar 2026
- Authority reference
FA2276- FTS notice number
2025/S 000-063423- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05aae6Find a Tender
- How it runs
Supplier's PSQ submission will be scored and shortlisted in accordance with the criteria set out within the PSQ documentation, and the suppliers that are shortlisted will be invited to submit a proposal in response to the ITN.
After tenders have been submitted, evaluated and negotiated, the successful suppliers will be awarded according to the percentage weightings and criteria set out in the ITN process documents. Full details of the process that will be followed are provided within the PSQ and ITN documents.
How it was run
Official notice- Requests to participate (first stage)
- 3 Nov 2025, 10:00 GMT
- Appointment period ends
- 3 Nov 2025, 10:00 GMT
- Clarification deadline
- 27 Oct 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please use this link to gain access to the PSQ documents
Timeline
8 Oct 2025 → 1 Apr 2026 · 6 dates- Tender notice published384 days ago8 Oct 2025, 16:13 BST
- Clarification questions by365 days ago27 Oct 2025, 17:00 GMT
- Admission / appointment period ends358 days ago · period end, not a bid countdown3 Nov 2025, 10:00 GMT
- Latest notice published266 days ago3 Feb 2026, 08:35 GMT
- Award decision expected by232 days ago9 Mar 2026, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 8 Oct 2025- Tender notice published8 Oct 2025, 16:13 BSTUK4
- Procurement termination notice published3 Feb 2026, 08:35 GMTUK12
- Status changed to cancelled3 Feb 2026, 08:35 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 3 Feb 2026 | CancelledThe scope for this project has changed |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender