Official UK procurement notice
Fleet Management System · UK public procurement notice
Authority: Newcastle City Council (Local council)
What is being bought
Published requirement descriptionNewcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods & Regulatory Services Directorate.
This system will play a vital role in enhancing the management and oversight of the Council's vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money.
This strategic investment reflects the Council's commitment to innovation and continuous improvement in public service operations.
Please find further details below:
Open: www.open-uk.org ↗
Project Reference: 008533 - Fleet Management System
- The authority expects to re-tender this requirement around 1 Jan 2030, 23:59 GMT.
CPV: Vehicle-fleet management services · Vehicle-fleet-support services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: The quality weighting for this tender will be 60%
- Price: The price weighting for this tender will be 40%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jan 2030
- First published
- 26 Jun 2025, 16:29 BST
- Last source update
- 3 Dec 2025, 11:11 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
008533- FTS notice number
2025/S 000-068672- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05547aFind a Tender
How it was run
Official notice- Submission deadline
- 24 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please see further information via:
Open: www.open-uk.org ↗
Project Reference: 008533 - Fleet Management System
Timeline
26 Jun 2025 → 12 Jan 2026 · 7 dates- Planning notice published26 Jun 2025, 16:29 BST
- Market engagement10 Jul 2025, 23:59 BST
This market intelligence will help inform the scope of a potential contract. All updates will be posted via
Open: www.open-uk.org ↗
Project Reference: 008533 - Fleet Management System
- Tender notice published364 days ago27 Oct 2025, 15:59 GMT
- Submission deadline336 days ago24 Nov 2025, 12:00 GMT
- Award decision expected by329 days ago1 Dec 2025, 23:59 GMT
- Latest notice published327 days ago3 Dec 2025, 11:11 GMT
- Contract starts288 days ago12 Jan 2026
Notice history
7 events · 3 releases on Find a Tender · since 26 Jun 2025- Preliminary market engagement notice published26 Jun 2025, 16:29 BSTUK2
- Tender notice published27 Oct 2025, 15:59 GMTUK4
- Status changed to active27 Oct 2025, 15:59 GMT
- Procurement method changed27 Oct 2025, 15:59 GMT
- Deadline published: 24 Nov 2025, 12:00 GMT27 Oct 2025, 15:59 GMT
- Procurement termination notice published3 Dec 2025, 11:11 GMTUK12
- Status changed to complete3 Dec 2025, 11:11 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 2 Dec 2025 | CancelledThis deadline for the project has been extended and we were unable to edit the current notice to notify the market. We will reissue the notice to the market and the project remains live via open https://www.open-uk.org/ - project: Fleet Management System |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender