Find a TenderAwardedContract award notice

Published 11 Dec 2025, 12:16 GMT

Official UK procurement notice

Fleet Management System · UK public procurement notice

Official notice

Authority: Newcastle City Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Repair & Maintenance (50) Delivery: North East (UKC2)

Published estimate£250,000≈ £50k / year · £300,000 inc. VAT

Submissions closed 12 Jan 2026awarded 23 Jun 2026

Awarded to CHEVIN COMPUTER SYSTEMS LIMITED

Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2033 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Newcastle City Council requires a Fleet Management System to support the day to day management of its fleet operations across the city. The system serves as a critical operational tool, providing functionality for vehicle management, maintenance scheduling, compliance monitoring, resource coordination and reporting.

All future opportunities will be advertised via the Central Digital Platform and Open (www.open-uk.org ↗).

The authority expects to re-tender this requirement around 31 Mar 2030, 23:59 BST.
No preliminary market engagement: A notice has been published - ref: Notice identifier: 2025/S 000-035524 Procurement identifier (OCID): ocds-h6vhtk-05547a

CPV: Vehicle-fleet management services · Vehicle-fleet-support services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 5 yrsSMEVCSEPublished value£250,000

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2033 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT

Delivery: North EastEligibility: SME eligibleVCSE eligible

Extensions: Included is the option to provide costs for a tachograph analysis module. · x 2 12 month options to extend

50111100 Vehicle-fleet management services 50111110 Vehicle-fleet-support services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality: The quality weighting for this tender will be 60%
Price: The price weighting for this tender will be 40%

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 31 Mar 2030
First published: 11 Dec 2025, 12:16 GMT
Last source update: 17 Jul 2026, 16:19 BST
Award evaluation window: Submission end – 1 Apr 2026
FTS notice number: 2025/S 000-081928
Latest notice: Contract award notice (UK6)
Classification (CPV): Vehicle-fleet management servicesVehicle-fleet-support services
Delivery area: North East (UKC2)
Official registry OCID: ocds-h6vhtk-05f3af Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free

Submission deadline: 12 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All details can be found via Open: www.open-uk.org ↗

Timeline

11 Dec 2025 → 17 Jul 2026 · 6 dates

Tender notice published319 days ago
11 Dec 2025, 12:16 GMT
Submission deadline287 days ago
12 Jan 2026, 12:00 GMT
Contract starts209 days ago
1 Apr 2026, 00:00 BST
Award decision expected by208 days ago
1 Apr 2026, 23:59 BST
Assessment summaries sent102 days ago
17 Jul 2026, 00:00 BST
Latest notice published101 days ago
17 Jul 2026, 16:19 BST

Notice history

4 events · 2 releases on Find a Tender · since 11 Dec 2025

Tender notice published
11 Dec 2025, 12:16 GMT
UK4
Contract award notice published
17 Jul 2026, 16:19 BST
UK6
Status changed to complete
17 Jul 2026, 16:19 BST
Contract signature expected
30 Jul 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £400,0001 award exc. VAT

Bids received 44 from SMEs

Awarded to	Value	Date	Status
CHEVIN COMPUTER SYSTEMS LIMITED13 Jan 2027 – 12 Jan 2032 · up to 12 Jan 2034Extensions: the option to extend for up to a further 2 x 12-month periods	£400,000	23 Jun 2026	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders · 5 at stage one	4	0	—

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice

CHEVIN COMPUTER SYSTEMS LIMITEDAwarded supplierGB-COH: 02530291GB-PPON: PPMJ-4972-LXRM The Old School House, Belper, East Midlands, DE56 1ARContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Jul 2026, 16:19 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Dec 2025, 12:16 GMT