Official UK procurement notice
FM1826 Wiltshire Council Partnering Maintenance Contracts
Authority: Wiltshire Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionWiltshire Council are looking to engage contractors/suppliers on a 5 year contract with an optional extension period of up to a further 5 years, to deliver a full range of building maintenance activities across the Council's property estate from 01 October 2024.
This procurement will be divided into 6 Lots, with 1 contractor awarded to each Lot. Contractors may bid for one, multiple or all lots.
The Strategic Asset Maintenance and Facilities Management (SAM&FM) Service is responsible for the maintenance of this property estate. The SAM&FM service provides facility management from the 3 hub office buildings, and are responsible for reactive and planned preventative maintenance, building compliance, utilities management and energy efficiency across the portfolio.
To manage this diverse property portfolio, the client has identified a number of core contracts, which, taken together, will be used to deliver the full range of building maintenance activities. Combined, these contracts will ensure that the councils property portfolio remains safe, compliant, and fit for purpose and are designed to include for cyclical maintenance, capital repair of buildings, repair and replacement of systems and minor refurbishments.
The council envisions a collaborative partnership with the service provider to accomplish a comprehensive set of long- range objectives during the lifetime to the contract. These include…
I. Ensure the timely repair of the Councils property and buildings
II. Raise the level of compliance assurance within the property portfolio
III. Standardise cyclical maintenance activity and integrate with SFG20
IV. Raise the standard of maintenance of the property portfolio and introduce a rolling five year planned maintenance programme covering each part of the property portfolio
V. Increase standardisation of building elements, equipment and systems across the property portfolio
VI. Improve the resilience of key sites in the property portfolio
CPV: Facilities management services · Repair and maintenance services
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Fabric and General Building MaintenanceAwarded
Lot 1 - Fabric
Reactive Service orders will be issued by the Client to include general building works of all types, internal and/or external to buildings. This will include a variety of building fabric works at the affected property. The Service includes…
- Externals and building fabric repairs and maintenance
- Gutters, fascia, downpipes, roofs, render, brick, stone, cladding, windows, doors
- Internal building repairs
- Vandal damage, water damage, repairs to doors, windows, replacement flooring, kitchen and toilet area repairs, redecorations, minor alterations
- Selective interventions throughout an existing building
- Small internal building refurbishments and alterations
- New and refurbished kitchens, toilet areas, shower rooms and cloak rooms
- Fire protection works (doors, ceiling voids, escape doors)
- Refurbishments (new ceilings, lighting, partitions, wall openings, flooring, fixtures, doors, sinks)
- Swimming pool flooring and surround repairs
- Flood and fire damage repairs
- Disabled access upgrades – ramps, handrails, doors
- Small extensions
Lot #2Mechanical and Electrical ServicesAwarded
Lot 2 - Technical and Electrical
Service orders will be issued by the Client to a full range of mechanical and electrical works at the affected property. Service orders will include reactive, servicing and cyclical maintenance and remedials from service. There may also be excavation and reinstatement and/or asbestos management activities in connection with the works. Mechanical and electrical works will consist of
Electrical
- Lighting & Emergency lighting improvements
- Internal and external lighting
- Controls and control systems
- New lighting installations
- Distribution systems
- Main/submain panels & boards
- Rewiring submains & subcircuits
- Earthing Systems
- Other systems in conjunction with Electrical installations such as:
o Data system modifications/additions/installations
o Security & Access
o Fire precautions/alarm modifications/additions/installations
o Renewable technologies and Energy management systems, controls
o Lightning protection system installation or alteration
Mechanical
- Boiler, gas fired water heater or calorifier replacements
- Pipework modifications or smaller scale replacement (domestic water & heating)
- Associated elements including controls, thermal insulation, asbestos management, building penetrations and making good, boxing of pipes, minor decorations and making good
- Excavations and reinstatement etc. for external services installation
- Ventilation works to spaces for catering areas, general occupied spaces and changing/shower rooms
- Installation or replacement of air conditioning or comfort cooling systems
- Plant replacement schemes; boilers, chillers and their associated equipment
- Pipework infrastructure replacement
- External pipework infrastructure replacement
- Automatic controls renewal or reconfigurations
- Programmes comprising work on multiple sites
Lot #3Water Hygiene Management ServicesAwarded
Lot 3
Water Hygiene Monitoring services to include for but not limited to.
Water Risk Assessments
Written Schemes
System Schematics in CAD (PDF)
Temperature Monitoring of Hot and Cold Sentinel Outlets, Hot and Cold Representative Outlets, Calorifiers, TMV, Instantaneous Hot Water Boilers, Unvented Water Systems and Circulating System Return Legs.
Bacterial Sampling (including Bore Holes)
Legionella Sampling (including 3 monthly Vehicle Wash Sampling)
CWS Sampling
Chemical Dosing
Descaling of spray outlets and shower heads.
Swimming Pools
CWS Tank inspections and cleaning
Lot #4Fire and SecurityAwarded
Lot 4 - Fire and Safety
Fire services to include for but not limited to.
Fire Detection & Alarm + High Sensitivity Smoke Detection (HSSD) Systems
Fire Suppression – Extinguishers, Fire Blankets, Suppression Systems and Sprinkler Systems
Smoke Control Systems
Hose Reels
Fire Shutters/Dampers
Dry/Wet Risers
Kitchen Hood Fire Suppression
Evacuation Alert Systems/Voice Alarm Systems
Heat/Smoke Alarms
Monitoring Services
Security Services to include for but not limited to
Access Control Systems
Intruder Alarm Systems
CCTV Systems
Panic Alarms
Intercom Systems – Voice and Video
Hearing Induction Loops
Locksmith Services
Fence Topping Systems
Perimeter Monitoring Systems/Fence Mounted Sensing Cable
Monitoring Services
High Security Doors
Lot #5Asbestos Management ServicesAwarded
ot 5 - Asbestos Management
Asbestos Monitoring services to include for but not limited to.
Asbestos Management Plan and periodic review
Asbestos Register and periodic review
ACM Sampling
Air Quality Sampling
R&D Surveys
Lot #6Drainage ServicesAwarded
Drainage services to include for but not limited to.
Surface Water Drainage
Main Drains and Waste Runs
Sewage Treatment Packaged Systems
Aeration and Oxidation Ditch Systems
Settlement Tanks
Separator/Interceptor Systems
Submersible and Surface Pump Stations
Reed Beds
Water Harvesting Systems
CCTV Surveys
Tanker Services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Mar 2024, 19:48 GMT
- Last source update
- 27 Sept 2024, 12:00 BST
- Award evaluation window
- 30 Apr 2024 – …
- Authority reference
DN717011- FTS notice number
2024/S 000-030954- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044e9eFind a Tender
How it was run
Official notice- Submission deadline
- 28 Apr 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 30 Apr 2024, 12:00 BST
Timeline
28 Apr 2024 → 27 Sept 2024 · 3 dates- Submission deadline28 Apr 2024, 12:00 BST
- Bids opened30 Apr 2024, 12:00 BST
- Notice published27 Sept 2024, 12:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Sept 2024, 12:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fabric and General Building Maintenance1 award | |||
| Kier Workplaces ServicesSME | — | — | Awarded |
| Lot 2 · Mechanical and Electrical Services1 award | |||
| Lorne stewart PLC | — | — | Awarded |
| Lot 3 · Water Hygiene Management Services1 award | |||
| Churchill Contract Services Limited | — | — | Awarded |
| Lot 4 · Fire and Security1 award | |||
| Kier Workplace ServicesSME | — | — | Awarded |
| Lot 5 · Asbestos Management Services1 award | |||
| Lucion Services Ltd | — | — | Awarded |
| Lot 6 · Drainage Services1 award | |||
| Kier Workplace ServicesSME | — | — | Awarded |
Contracts
Fabric and General Building Maintenance · Kier Workplaces ServicesSME
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Mechanical and Electrical Services · Lorne stewart PLC
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Water Hygiene Management Services · Churchill Contract Services Limited
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Fire and Security · Kier Workplace ServicesSME
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Asbestos Management Services · Lucion Services Ltd
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Drainage Services · Kier Workplace ServicesSME
- Signed
- 1 Aug 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fabric and General Building Maintenance | 9bids | — | — | £4,957 – £100,000 |
| 2 · Mechanical and Electrical Services | 8bids | — | — | £674,775 – £6,747,750 |
| 3 · Water Hygiene Management Services | 8bids | — | — | £60,852 – £608,520 |
| 4 · Fire and Security | 4bids | — | — | £104,083 – £1,040,830 |
| 5 · Asbestos Management Services | 3bids | — | — | £12,445 – £124,450 |
| 6 · Drainage Services | 3bids | — | — | £586,952 – £5,869,520 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- CEDRMediation body
- High Court of England and WalesReview body
Bidders & participating suppliers
5 commercial parties on the notice- Churchill Contract Services LtdAwarded supplier
- Kier Workplace ServicesAwarded supplier
- Kier Workplaces ServicesAwarded supplier
- Lorne Stewart PlcAwarded supplier
- Lucion Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.