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Published 8 Aug 2023, 14:23 BST

Official UK procurement notice

FRAM833/23 · UK public procurement notice

Official notice

Authority: THE UNIVERSITY OF BIRMINGHAM (Education)

3 lotsGoodsOpen procedure
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32) Delivery: West Midlands (UKG31)
Published estimate£450,000total for 3 lots
Submissions closed 8 Sept 2023awarded 29 Nov 2023
Awarded to Southby Productions LLP, 22live Limited2 awards
Contract term 3 moends 14 Jan 2024 · starts 23 Oct 2023

What is being bought3 lots · detail below

Published requirement description

The University would like to establish a contract for the supply and installation of an

equipment upgrade within the Elgar Concert Hall.

The University's procurement will consist of three Lots as detailed below, and at its

discretion will award a contract to a single supplier for all Lots, or a different supplier for

each of the Lots:

  • Lot 1 - PA System
  • Lot 2 - Mixing Console & Stage Boxes
  • Lot 3 - Lighting Systems

CPV: Audio-visual equipment · Lighting systems · Studio mixing console

Lots and requirements (3)Procurement structure

3 lots · no lot values published · evaluation weights differ by lot
Lot #1PA SystemCancelled 3 mo

Audio Visual is a key component in delivering good teaching and operations at the University

of Birmingham. The University has a strong in-house Audio-Visual team that sets design

standards applicable throughout the institution, handles most design and sign-off tasks,

provides professional advice, and maintains a large collection of over 350 spaces.

The University requires a supplier of Audio-Visual kit who can provide an upgrade for the

existing equipment installed within the Elgar Concert Hall.

The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an

extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened

its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)

designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony

Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further

information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗

The concert hall and its acoustics can be configured for rehearsals and performances ranging

from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector

video and music-theatre presentations, and the electroacoustic studios' 100-channel sound

diffusion system. New requirements for the upgrade will need to be compatible with existing equipment within

the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and

installation or configuration will take place during the University's Christmas closed period,

to ensure teaching is not affected.

For the PA System, the University currently owns a stock of various D&B Audiotechnik

speakers (E12, E8, E6, E3, V10P, B6, B4) and amplifiers (D12, D6, D40, EPac), used for

front/side/foldback fills as required, and a small stock of monitor wedges (M6).

Any system design will need to integrate with the above existing equipment.

Equipment will need to be delivered, received, and installed by no later than 14th January

2024.

Contract period: 23 Oct 2023 – 14 Jan 2024 (3 mo)
Delivery: West Midlands
Variant bids: allowed
32321200 Audio-visual equipment
Lot #2Mixing Console & Stage BoxesCancelled 3 mo

Audio Visual is a key component in delivering good teaching and operations at the University

of Birmingham. The University has a strong in-house Audio-Visual team that sets design

standards applicable throughout the institution, handles most design and sign-off tasks,

provides professional advice, and maintains a large collection of over 350 spaces.

The University requires a supplier of Audio-Visual kit who can provide an upgrade for the

existing equipment installed within the Elgar Concert Hall.

The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an

extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened

its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)

designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony

Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗

The concert hall and its acoustics can be configured for rehearsals and performances ranging

from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector

video and music-theatre presentations, and the electroacoustic studios' 100-channel sound

diffusion system.

New requirements for the upgrade will need to be compatible with existing equipment within

the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and

installation or configuration will take place during the University's Christmas closed period,

to ensure teaching is not affected.

The University currently owns a Yamaha CL3 with associated RIO stageboxes, connected via

Dante.

We require any console supplied to be compatible with the existing equipment.

Equipment will need to be delivered, received, and installed by no later than 14th January

2024.

Contract period: 23 Oct 2023 – 14 Jan 2024 (3 mo)
Delivery: West Midlands
Variant bids: allowed
32342420 Studio mixing console
Lot #3Lighting SystemCancelled 3 mo

Audio Visual is a key component in delivering good teaching and operations at the University

of Birmingham. The University has a strong in-house Audio-Visual team that sets design

standards applicable throughout the institution, handles most design and sign-off tasks,

provides professional advice, and maintains a large collection of over 350 spaces.

The University requires a supplier of Audio-Visual kit who can provide an upgrade for the

existing equipment installed within the Elgar Concert Hall.

The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened

its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)

designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony

Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further

information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗

The concert hall and its acoustics can be configured for rehearsals and performances ranging

from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector

video and music-theatre presentations, and the electroacoustic studios' 100-channel sound

diffusion system.

New requirements for the upgrade will need to be compatible with existing equipment within

the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and

installation or configuration will take place during the University's Christmas closed period,

to ensure teaching is not affected.

The profile fixtures which the University currently owns are ETC Source 4's, and any

replacement fixtures supplied must retain compatibility with our current lens stock.

Please note: We recommend suppliers utilise the opportunity to visit the Elgar Concert Hall

as compatibility with our current stage and control room panels may or may not be possible

depending on the solutions offered.

Equipment will need to be delivered, received, and installed by no later than 14th January

2024.

Contract period: 23 Oct 2023 – 14 Jan 2024 (3 mo)
Delivery: West Midlands
Variant bids: allowed
31527260 Lighting systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · PA System65305
2 · Mixing Console & Stage Boxes65305
3 · Lighting System55305
What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Aug 2023, 14:23 BST
Last source update
21 Feb 2024, 14:03 GMT
Award evaluation window
8 Sept 2023 – …
FTS notice number
2024/S 000-005675
Classification (CPV)
Audio-visual equipmentLighting systemsStudio mixing console
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-03edec Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
8 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Sept 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

in-tendorganiser.co.uk/universityofbirmingh… ↗

Timeline

8 Sept 2023 → 21 Feb 2024 · 4 dates
  1. Submission deadline
    8 Sept 2023, 12:00 BST
  2. Bids opened
    8 Sept 2023, 12:01 BST
  3. Contract starts
    23 Oct 2023, 00:00 BST
  4. Notice published
    21 Feb 2024, 14:03 GMT

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    21 Feb 2024, 13:25 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextEstimated Total Vale · II.1.5Value Excluding VAT: £450,000Value excluding VAT: £360,000

1 amendment published without a description.

Routine re-releases (4)
  • 2023-08: 1 release · 8 Aug 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £363,3502 contracts exc. VAT
Bids received 6
Contracts signed 2latest 29 Nov 2023
Awarded toValueDateStatus
Not linked to a lot2 awards
Southby Productions LLP£323,346 †—Awarded
22live LimitedMixing Console & Stage Boxes£40,004 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids———

Contracting authority & participating public bodies

THE UNIVERSITY OF BIRMINGHAM

Contracting authorityEducationBody governed by public lawEducation GB-COH: RC000645 Edgbaston, BIRMINGHAM, West Midlands, B152TTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • University of BirminghamReview body Birmingham

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.