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Published 24 Jun 2021, 09:13 BST

Official UK procurement notice

Framework for Home Care Services in Herefordshire

Official notice

Authority: Herefordshire Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitableMax 4 lots to bidMax 2 lots per supplier
Sectors: Health & Social Care (85) Delivery: West Midlands (UKG11)
Framework ceiling (notional)£55,000,000total for 4 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 20 Aug 2021awarded 18 Oct 2021
Lots 4max 2 won per supplier · max 4 to bid

Re-procurement plannedResidential and Nursing Care Home Partnership Framework in Herefordshire · tender expected

What is being bought4 lots · detail below

Published requirement description

Provision of Home Care Services in Herefordshire

CPV: Health and social work services

How this framework works

From the published notice
Places
up to 18 suppliers · 9 bids on the busiest of 4 lots (0.5 per place) · 11 appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · a supplier may bid for at most 4 and win at most 2 of them · same evaluation weights on every lot
Lot #1Area 1 - Hereford City North & Surrounding Rural AreaAwardedRenewal

Provision of Home Care Services in the identified region via a framework for four years.

Delivery: West Midlands
Extensions: There is a possibility of a 12 month extensionVariant bids: not allowed
85000000 Health and social work services
Lot #2Area Two - Hereford City South & Golden ValleyAwardedRenewal

Provision of Home Care Services in the identified region via a framework for four years.

Delivery: West Midlands
Extensions: There is a possibility of a 12 month extensionVariant bids: not allowed
85000000 Health and social work services
Lot #3Area Three - South & East including Ross on Wye, Ledbury & BromyardAwardedRenewal

Provision of Home Care Services in the identified region via a framework for four years.

Delivery: West Midlands
Extensions: There is a possibility of a 12 month extensionVariant bids: not allowed
85000000 Health and social work services
Lot #4Area Four - North & West including Leominster & KingtonAwardedRenewal

Provision of Home Care Services in the identified region via a framework for four years.

Delivery: West Midlands
Extensions: There is a possibility of a 12 month extensionVariant bids: not allowed
85000000 Health and social work services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 100%
Published award criteria (2)
  • Quality: 100
  • Based on Quality only: 0
Lot distribution rule: Any combination of lots but restricted to a maximum of two lots per provider. This decision to limit number of lots per provider is to allow SME's an opportunity to engage with Hereford Council in accordance with the governments SME Action Plan.
What this means for your bid
  • “Framework for Home Care Services in Herefordshire” is a framework: the contest is a place on its panel, up to 18 suppliers, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
24 Jun 2021, 09:13 BST
Last source update
6 Jan 2022, 10:10 GMT
Award evaluation window
20 Aug 2021 – …
Authority reference
DN549892
FTS notice number
2022/S 000-000285
Classification (CPV)
Health and social work services
Delivery area
West Midlands (UKG11)
Official registry OCID
ocds-h6vhtk-02bf94 Find a Tender
Contract terms
Performance terms

Any bidder must have a Registered Manager in post at the time of contract award. Registered Manager being as described in the Health and Social Care Act 2008

Publisher note: This is a Prior Information Notice only and the Call for Competition will be published on the 9th July 2021 via the e-tendering portal( https://www.supplyingthesouthwest.org.uk). You cannot view the documents until that date at the earliest. Any interested bidders may attend a training session being held on the afternoon of the 8th July 2021 on how to respond to such tenders. Please confirm your interest via the electronic e-tendering portal ( https://www.supplyingthesouthwest.org.uk) asking for information. Details of the session will be issued on or around the 5th July 2021.

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
20 Aug 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
1440 days from the deadline
Bids opened
20 Aug 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.supplyingtheouthwest.org.uk ↗

Timeline

9 Jul 2021 → 6 Jan 2022 · 4 dates
  1. Next notice expected
    9 Jul 2021, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Aug 2021, 12:00 BST
  3. Bids opened
    20 Aug 2021, 12:00 BST
  4. Notice published
    6 Jan 2022, 10:10 GMT

Notice history

5 events · 4 releases on Find a Tender · since 9 Jul 2021
  1. Published value published: £55,000,000
    9 Jul 2021, 09:44 BST
  2. Status changed to active
    9 Jul 2021, 09:44 BST
  3. Procurement method changed
    9 Jul 2021, 09:44 BST
  4. Deadline published: 20 Aug 2021, 12:00 BST
    9 Jul 2021, 09:44 BST
  5. Status changed to complete
    6 Jan 2022, 10:10 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextDescription of renewals · 11-2-7Subject to The Public Contracts Regulations 2015Possible 12 month extension available

1 amendment published without a description.

Routine re-releases (4)
  • 2021-06: 1 release · 24 Jun 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11admitted to the panel · see the list ↓
Bids received 96 from SMEs · busiest of 4 lots
Contracts signed 4latest 18 Oct 2021

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £480,797, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 000285-2022-Various-1

    Signed
    18 Oct 2021
    Value
    £570,264
    Status
    active

  • Area Two - Hereford City South & Golden Valle

    Signed
    18 Oct 2021
    Value
    ceiling above
    Status
    active

  • Area Three - South & East including Ross on Wye, Ledbury & Bromyard

    Signed
    18 Oct 2021
    Value
    ceiling above
    Status
    active

  • Area Four - North & West including Leominster & Kington

    Signed
    18 Oct 2021
    Value
    £586,557
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Area 1 - Hereford City North & Surrounding Rural Area9bids · 9 electronic5——
2 · Area Two - Hereford City South & Golden Valley5bids · 5 electronic3——
3 · Area Three - South & East including Ross on Wye, Ledbury & Bromyard8bids · 8 electronic6——
4 · Area Four - North & West including Leominster & Kington7bids · 7 electronic4——
Whole notice———£38,000,000 – £45,000,000

Contracting authority & participating public bodies

Herefordshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, Plough Lane, Hereford, West Midlands, HR4 0LEContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

13 commercial parties on the notice
  • Agincare UK LtdFramework contractor6099679 Agincare House, Admiralty Buildings, Castletown, South West, DT5 1BBContact email, phone
  • Agincare UK LtdFramework contractor6099679 Agincare House Admiralty Buildings Castletown, Portland, South West, DT5 1BBContact email, phone
  • Altogether CareFramework contractorN/A Nestcliffe House, Fields Yard, Plough Lane,, Hereford, West Midlands, HR4 0ELContact email, phone
  • Bluebelles Care AgencyFramework contractor 9 Park View, Kington, West Midlands, HR5 3ARContact email, phone
  • Eclipse HomeCare LtdFramework contractor5159247 Cardinal House, Abbeyfield Court, Abbeyfield Rd, Nottingham, West Midlands, NG7 7SZContact email, phone
  • Elgar Care LtdFramework contractor09935586 41a Bridge Street, Hereford, West Midlands, HR4 9DGContact email, phone
  • GP Homecare LimitedFramework contractor3587165 Mercia House 15 Galena Close, Tamworth, West Midlands, B77 4ASContact email, phone
  • GP Homecare LtdFramework contractor3587165 Mercia House 15 Galena Close, Tamworth, West Midlands, B77 4ASContact email, phone
  • Mortimer Homecare LimitedFramework contractor10202669 5A, Broad Street, Leominster, West Midlands, HR6 8BTContact email, phone
  • Quality Care and Companionship LtdFramework contractor07914786 Troyte House,Sandys Road, Malvern, West Midlands, WR14 1JJContact email, phone
Show 3 more suppliers
  • Quality Care at HomeFramework contractorN/A Unit 4 & 5 Pineapple Place, 135 Widemarsh Street, Hereford, West Midlands, HR4 9HEContact email, phone
  • Services for Independent LivingFramework contractor04624968 1 Owen Way Leominster Enterprise Park, Leominster, West Midlands, HR6 0LAContact email, phone
  • Viventis LtdFramework contractor08938691 10 The Close, Ross on Wye, West Midlands, HR9 7AFContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria