Official UK procurement notice
Framework for JES Decontamination Service
Authority: Cardiff Council (Local council)
What is being bought
Published requirement descriptionA single contractor to collect a variety of disabled adaptation equipment to deliver a decontamination service and return the items back for reuse.
- No preliminary market engagement: Timescales
CPV: Decontamination equipment · Health and social work services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- every call-off is a further competition among the appointed suppliers
- Places
- up to 1 suppliers
- Framework period
- 1 yr · up to 4 yrs from 1 Apr 2026, N/A - Framework Term including extensions is a maximum of 4 years.
Published description of the framework
Only Tenderers that satisfy all of the Conditions of Participation and meet the all of the mandatory requirements will progress to have their Tenders evaluated against the Award Criteria.
Price: 90% of the available 100% weighting.
Community Well-being Benefits: 10% of the available weighting.
Price assessment accounts for 90% of the overall evaluation. Tenderers are required to submit a fully completed Pricing Schedule which can be found at Appendix 3. Failure to submit prices for all items may result in suppliers being disqualified from the tendering process. The tenderer should not submit any blanks, "nil" or "included" in pricing schedules or any other texts or caveats. All prices submitted will remain fixed for the period of the contract, subject to an annual adjustment in line with CPI, please refer to the framework agreement.
-- The Successful Contractor(s) will be expected to work with the Council to maximise the community wellbeing benefits delivered through the Framework. Tenderers are required to submit a “Community Wellbeing Benefits Plan” using the template provided at Appendix 10 contained in the ITT. Failure to comply with this requirement may result in your tender being disqualified. The plan should set out details of what community wellbeing benefits (including quantitative details) they can commit to delivering during the term of the framework and their methodology for delivery. Tenderers should note that their submitted Community Wellbeing Benefits Plan and its’ commitments will form part of the Framework Agreement, and Contractors will be obliged to deliver benefits they have committed to in their plan.
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£480,000
- Economic & financial standing
Please refer to the tender documentation.
- Technical & professional ability
Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation.
Bidders are requested to register on our supplier portal via the link supplierlive.proactisp2p.com/Account/Login ↗ as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link:
www.cardiff.gov.uk/ENG/Business/Tenders… ↗
Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Community Well-being Benefits: 10%
- Price: 90%
Published award criteria (2)
- Price
- Community Well-being Benefits
- Economic & financial standing
Please refer to the tender documentation.
- Technical & professional ability
Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation.
Bidders are requested to register on our supplier portal via the link supplierlive.proactisp2p.com/Account/Login ↗ as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link:
www.cardiff.gov.uk/ENG/Business/Tenders… ↗
Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for JES Decontamination Service” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jan 2026, 14:45 GMT
- Last source update
- 9 Jan 2026, 14:45 GMT
- Award evaluation window
- Submission end – 4 Mar 2026
- Authority reference
ERFX1008760- FTS notice number
2026/S 000-001935- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060304Find a Tender
How it was run
Official notice- Appointment period ends
- 3 Feb 2026, 12:00 GMT
- Clarification deadline
- 27 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation.
Bidders are requested to register on our supplier portal via the link supplierlive.proactisp2p.com/Account/Login ↗ as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link:
www.cardiff.gov.uk/ENG/Business/Tenders… ↗
Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.
Timeline
9 Jan 2026 → 1 Apr 2026 · 5 dates- Tender notice published290 days ago9 Jan 2026, 14:45 GMT
- Clarification questions by272 days ago27 Jan 2026, 12:00 GMT
- Admission / appointment period ends265 days ago · period end, not a bid countdown3 Feb 2026, 12:00 GMT
- Award decision expected by236 days ago4 Mar 2026, 23:59 GMT
- Contract starts209 days ago1 Apr 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published9 Jan 2026, 14:45 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender