Official UK procurement notice
Framework for the Hire of Vehicles (Self-Drive) 2021
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought8 lots · detail below
Published requirement descriptionHampshire County Council invited organisations to tender for a multi-supplier framework suppling hire vehicles on a self-drive basis, within the county of Hampshire. Call-offs from the framework will be made as and when required for vehicles ranging from small, medium to large cars, vans, people movers, 4 x 4's and shall include 17 seat minibuses.
CPV: For motor vehicles · Hire · Self-drive · Transport services (excl. Waste transport)
How this framework works
From the published notice- Bids received
- 3 bids received · 2 suppliers appointed
- Framework period
- 3 yrs from 15 Sept 2021
Lots and requirements (8)Procurement structure
8 lots · all with a published valueEvery one of these 8 lots carries the same published figure, £215,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fleet and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis to be delivered and collected within the geographical area of Aldershot, Farnborough, Fleet and Yateley in Hampshire.
Lot #2Basingstoke and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis including delivery and collection in the Basingstoke, Hook and Tadley area of Hampshire.
Lot #3Andover and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles including delivery and collection in the Andover, Micheldever, Whitchurch and Winchester area of Hampshire.
Lot #4Bordon and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis including delivery and collection in the Alton, Bordon, Farnham and Liphook area of Hampshire.
Lot #5Alresford and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis including delivery and collection in the Alresford, Micheldever and Winchester area of Hampshire.
Lot #6Bishops Waltham and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis, including delivery and collection in the Bishop Waltham, Fareham, Havant, Petersfield and Portsmouth area of Hampshire.
Lot #7Eastleigh and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis, including delivery and collection in the Eastleigh, Fareham, Southampton and Romsey area of Hampshire.
Lot #8New Milton and surrounding area of HampshireCancelledRenewalceiling above
Hire of vehicles on a self-drive basis, including delivery and collection in the Fordingbridge, New Milton, Ringwood and Totton area of Hampshire.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
- “Framework for the Hire of Vehicles (Self-Drive) 2021” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Jul 2021, 13:50 BST
- Last source update
- 13 Jan 2022, 16:33 GMT
- Award evaluation window
- 20 Aug 2021 – …
- Authority reference
CC16557- FTS notice number
2022/S 000-001072- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cb37Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
- Review procedure
The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.
Publisher note: This Framework is open to Hampshire County Council's internal departments and Staff, Hampshire Isle of Wight Fire and Rescue Service, Hampshire Constabulary, Office for the Police and Crime Commissioner for Hampshire, Hampshire based Schools, Colleges and Universities. This shall also include Hampshire based Academies, charities and voluntary organisations who work with the Council. The total Framework value set out in Section II.1.5 of this notice includes all potential spend for the named organisations mentioned above.
How it was run
Official notice- Appointment period ends
- 20 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 20 Aug 2021, 14:00 BST
Timeline
20 Aug 2021 → 13 Jan 2022 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown20 Aug 2021, 12:00 BST
- Bids opened20 Aug 2021, 14:00 BST
- Contract starts15 Sept 2021, 00:00 BST
- Notice published13 Jan 2022, 16:33 GMT
Notice history
2 events · 2 releases on Find a Tender · since 13 Jan 2022- Status changed to complete13 Jan 2022, 16:33 GMT
- Buyer details updated13 Jan 2022, 16:33 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £1,480,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 001072-2022-1
- Signed
- 24 Dec 2021
- Value
- ceiling above
- Status
- active
Contract 001072-2022-2
- Signed
- 24 Dec 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Pitter Self-Drive LimitedFramework contractor
- Southern Motor Contracts T/As MotorentFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria