Official UK procurement notice
Framework for the Supply and Maintenance of Gym and Studio Equipment - 289-NYC-RS
Authority: The North Yorkshire Council (Local council)
What is being bought4 lots · detail below
Published requirement descriptionThe Authority intends to appoint one or more appropriately qualified and experienced suppliers to deliver the design, supply, delivery, installation, commissioning, maintenance, and ongoing support of commercial gym and studio equipment across its portfolio of leisure and wellbeing facilities. The framework will enable the renewal and enhancement of fitness services across a range of sites operated or commissioned by the Authority. The scope includes, but is not limited to:
- Cardiovascular equipment
- Strength training equipment (pin selected, plate loaded, racks, benches and free weights)
- Functional training and conditioning equipment
- Associated digital platforms where applicable
- Training, maintenance, servicing and lifecycle support The indicative framework value is in the region of £7m (inclusive of VAT), subject to final scope and delivery programme. The framework agreement will have a duration of four years. Individual call-off contracts awarded under the framework may extend beyond the framework term and may include optional extension periods, subject to performance and operational requirements. The framework will be divided into the below Lots:
- Lot 1 – Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration
- Lot 2 – Strength Equipment
- Lot 3 – Functional and Studio Equipment
- Lot 4 – Group Cycle Bikes (Studios) Suppliers have the ability to apply for one, several or all Lots depending on their capacity to deliver the required services. Each Lot will be evaluated separately. Only one Supplier will be awarded each Lot. The Authority reserves the right to award multiple Lots to the same Supplier, or to award different Lots to different Suppliers.
CPV: Fitness equipments · Gymnasium equipment · Installation services of fitness equipment
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Framework period
- 4 yrs · up to 5 yrs 11 mo from 1 Feb 2027
Published description of the framework
As only one Supplier is appointed under this Framework Agreement in respect of each Lot, Call-Off Contracts within that Lot will be awarded to the Supplier by direct award. The Authority shall identify its requirement and issue an Order Form to the Supplier. The Order Form shall specify the applicable Lot, the Equipment and/or Services required, the quantities, the relevant Site, the required Delivery Date and Delivery Window, together with any Site-specific requirements.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotLot #1Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integrationRenewalPublished value£3,433,333
- Cardio equipment must include touchscreen options, available across all primary equipment types, including treadmills, ellipticals, upright and recumbent bikes, climbers, and equivalent cardiovascular equipment.
- Pin selected machines must include a user display.
- Cardio & Pin Selected equipment must have integration or configurable with a single digital fitness platform including mobile application.
- Suppliers shall provide energy-efficient equipment options and identify any self-powered solutions available within their product range.
- Single digital platform must have integration with body composition analysis equipment
Lot #2Strength EquipmentPublished value£1,000,000
- Plate loaded machines
- Racks, benches and frames
- Free weights including dumbbells, barbells, Olympic bars, grip discs and bumper plates
- Cable machines
- Associated accessories for the above-named equipment
Lot #3Functional and Studio EquipmentPublished value£700,000
Functional Equipment
- Functional training equipment and accessories suitable for individual, small group and circuit based training
- Modular rigs, frames and functional training systems designed to support scalable and adaptable workout formats
- Supply of 3rd Party Equipment for individual equipment such as rowers, ski ergs watt / assault bikes or own brand equivalent Studio Equipment
- Functional studio based equipment to support group exercise and holistic training activities for a broad range of users and abilities, with options to support progression, regression and safe independent use
- Storage solutions for a wide range of equipment, including wall mounted and freestanding
Lot #4Group Cycle Bikes (Studios)Published value£650,000
- Group cycle bikes designed for use within dedicated indoor cycling studios and programmed group exercise environments
- Commercial grade equipment suitable for high frequency, instructor led and virtual cycling sessions
- Provision of an enhanced digital experience, incorporating instructor-led and virtual class content and personal fitness tracking functionality. This will be considered an added value feature rather than a mandatory requirement.
- Provision of accredited training opportunities relating to the group cycle offer and digital experience described above. This will be considered an added value feature rather than a mandatory requirement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Cardio Equipment (Including Pin-Selected) to include Digital fitness platforms and integration | 65% | 30% | 5% | |
| 2 · Strength Equipment | 60% | 30% | 10% | |
| 3 · Functional and Studio Equipment | 60% | 30% | 10% | |
| 4 · Group Cycle Bikes (Studios) | 65% | 30% | 5% |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Framework for the Supply and Maintenance of Gym and Studio Equipment -…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 5 Feb 2026, 14:00 GMT
- Last source update
- 18 Sept 2026, 14:02 BST
- Award evaluation window
- Submission end – 11 Dec 2026
- Authority reference
100113826- FTS notice number
2026/S 000-088717- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0648ffFind a Tender
- Risks
The total value of the framework is £7,000,000. While an estimated value has been assigned to each Lot, the Authority reserves the right to allocate the overall value as it deems appropriate based on the demand for services over the four year duration. Whilst the Authority intends to purchase the equipment specified within the Specification, it reserves the right to purchase alternative, replacement, or upgraded equipment where necessary to reflect developments in technology and operational requirements.
How it was run
Official notice- Appointment period ends
- 16 Oct 2026, 12:00 BST
- Clarification deadline
- 9 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 Feb 2026 → 1 Feb 2027 · 8 dates- Planning notice published265 days ago5 Feb 2026, 14:00 GMT
- Market engagement251 days ago19 Feb 2026, 23:59 GMT
North Yorkshire Council (NYC) is investing in a phased programme to update the gym and fitness equipment across its leisure sites. This contract will cover the supply, delivery, and installation of gym and studio equipment, along with associated services such as maintenance and support. NYC operates a network of leisure facilities that play a key role in promoting health and wellbeing. The council is committed to providing high-quality fitness environments that meet modern standards and customer expectations. This investment aligns with NYC’s strategic objectives to increase physical activity participation and improve community health outcomes. Geographical Location Supplies and services will be provided across North Yorkshire, covering a wide geographical spread. Sites include: - - Bedale - Harrogate - Knaresborough - Northallerton - Malton - Pateley Bridge - Pickering - Pindar - Richmond - Ripon - Scarborough - Selby - Skipton - Stokesley - Tadcaster - Thirsk - Whitby Goals and Objectives: - - Invest in new, up to date equipment, with guidance from the supplier on the best solutions to meet current industry trends and standards. - Enhance user experience and engagement. - Support health and wellbeing initiatives across North Yorkshire. - Ensure cost-effective procurement and long-term sustainability. - Enable digital connectivity and data-driven insights where possible. General technical and compliance requirements: - - Standards and certification requirements (e.g., recognised industry standards, conformity markings). - Safety and legislative compliance, including all relevant statutory obligations. - Accessibility and inclusion considerations to ensure suitability for all users. - Ergonomic requirements to support safe and efficient use. - Durability and performance expectations, including lifecycle considerations. - Required documentation, such as user instructions, manuals, and compliance evidence. - Warranty provisions and availability of replacement parts. - Delivery, installation, or load-in dates, as appropriate. - Provide a comprehensive design concept, incorporating functional spaces where appropriate. uk.eu-supply.com/app/rfq/rwlentrance_… ↗
- Next notice expected57 days ago1 Sept 2026, 23:59 BST
- Tender notice published40 days ago18 Sept 2026, 14:02 BST
- Clarification questions by19 days ago9 Oct 2026, 17:00 BST
- Admission / appointment period ends12 days ago · period end, not a bid countdown16 Oct 2026, 12:00 BST
- Today29 Oct 2026
- Award decision expected byin 43 days11 Dec 2026, 23:59 GMT
- Contract startsin 94 days1 Feb 2027
Notice history
9 events · 3 releases on Find a Tender · since 5 Feb 2026- Preliminary market engagement notice published5 Feb 2026, 14:00 GMTUK2
- Pipeline notice published26 May 2026, 08:40 BSTUK1
- Published value published: £2,500,00026 May 2026, 08:40 BST
- Status changed to planned26 May 2026, 08:40 BST
- Procurement method changed26 May 2026, 08:40 BST
- Tender notice published18 Sept 2026, 14:02 BSTUK4
- Published value updated to £5,833,33318 Sept 2026, 14:02 BSTwas £2,500,000
- Status changed to active18 Sept 2026, 14:02 BST
- Deadline published: 16 Oct 2026, 12:00 BST18 Sept 2026, 14:02 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender